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Downloading A Report Into Excel

The document provides a step-by-step guide for downloading a report from SAP into Excel, specifically using the Manpower Report as an example. Users can download the report by clicking the LOCAL FILE icon and selecting 'Spreadsheet', followed by naming the file and saving it. Additional methods for exporting reports to Excel and the limitations of HTML format are also discussed.

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40 views3 pages

Downloading A Report Into Excel

The document provides a step-by-step guide for downloading a report from SAP into Excel, specifically using the Manpower Report as an example. Users can download the report by clicking the LOCAL FILE icon and selecting 'Spreadsheet', followed by naming the file and saving it. Additional methods for exporting reports to Excel and the limitations of HTML format are also discussed.

Uploaded by

Happy happy
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Downloading a report into Excel

1. Run the report that needs to be downloaded.

The following example is the Manpower Report (transaction ZQHR_MANPOWER).

2. The report can be printed as is from SAP by clicking on the print icon.
However, often the user prefers to download the report into EXCEL so the results may
be sorted or otherwise manipulated.

3. When the report has run, click on the LOCAL FILE icon to download into a
spreadsheet. The following dialogue box appears. Click on “Spreadsheet”.

4. Click on the green check icon to execute the “Spreadsheet” selection from the
dialogue box.

Updated 02/29/2012 Page 1


Downloading a report into Excel

5. Another dialogue box will open, prompting the user to name the new spreadsheet.
The path is placed on the first line; the file name is on the second line. Be sure to take
note of where the file is saved.

6. Find the file where you saved the report. Click on it to open it.

a. You may get this message. Click “YES”.

b. After opening the EXCEL file, you will see that Col. A is blank. It can be deleted
as well as any other unnecessary columns.

Updated 02/29/2012 Page 2


Downloading a report into Excel

7. If you do not see the Local File icon, the spreadsheet may also be accessed in the
following ways. These methods are available in most SAP reports…not just
MANPOWER.

a. From the blue menu bar, select “LIST”  “EXPORT”  “Local File”.

OR

b. From the blue menu bar, select “SYSTEM” → “LIST” → “SAVE” → “LOCAL
FILE”.

c. For all options, then select “Spreadsheet”. Follow instructions as #4, #5 and #6
above.

8. You may also choose to drop into the Excel-HTML format by using the “Spreadsheet”

icon. , or by selecting “LIST” → “EXPORT” → “SPREADSHEET”. These


methods create a spreadsheet in HTML format which is web-based and cannot be
manipulated as one can in EXCEL. It may be then exported into an EXCEL
spreadsheet.

Updated 02/29/2012 Page 3

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