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How to Succeed
at Interviews
Second Edition
About the Author
Sudhir Andrews graduated with honours in English Literature from St. Stephen’s
College, Delhi University. Thereafter, he completed his post-graduation in
management from the Indian Institute of Management, Ahmedabad. He was one
of the first MBAs to join the hotel industry in 1971. He earned two Hotel Management
Diplomas with distinction—one from the International Hotel Association, Paris,
France and the other from the American Hotel and Lodging Association, US. He
did a fellowship with CERT, an apex body of Irish hospitality education.
His experience of over 30 years includes his work with the following organisations
and institutes of international repute:
• The Oberois—where he created the Oberoi Hotel School and was the
General Manager of two Oberoi properties.
• ITC Welcomgroup—where he rose to be Member Personnel on the Divisional
Board. He created the Welcomgroup hotel training centre in New Delhi and
commissioned the Welcomgroup Graduate School of Hotel Administration
at Manipal, Karnataka.
• Institute of Hotel Management and Catering Technology—where he was the
Principal of the Institute of Hotel Management and Catering Technology,
Pusa, New Delhi under the Ministry of Tourism. At this time, he was also on
the Board of many IHMs and the National Council of Hotel Management
and Catering Technology. During this period, he was involved in several ILO
and UNDP programs in India and abroad as faculty. He was also the member
of the National Classification Committee and gave star ratings to many
properties.
In 1994, he moved to Dubai as Director—Human Resources for the Metropolitan
Chain. Here he set up the Metropolitan Institute of Hotel Management in
collaboration with HIM, Montreaux, Switzerland. He also became Group Vice
President—HR with a sister concern of the Metropolitan Group which have
businesses in automobiles, airlines, hotels, travel agencies, etc.
He immigrated to Canada in 2000 where he worked with a Property Management
Company. He returned to Dubai again in 2002. In his second sojourn in Dubai, he
joined the “Executive Office”—a consulting wing to the ruling Sheikh of Dubai. He
also acted as an advisor to the Merit Hotel School which opened two hotel school
campuses in Dubai and Sharjah. He was also engaged as a consultant with “The
Peoples Partnership”—a British HR consultancy firm where he did some noteworthy
consultancy projects for several banks, oil companies, and Dot.com companies.
At this juncture of his life, he also worked as a career counsellor and had his
own program on FM Radio 89.1 in Dubai. He brought out his own column on
Career Counselling with Khaleej Times, a Dubai newspaper, for a year as well as
taught at Eikon Academy which brought in the Herriot-Watt University.
Sudhir Andrews is now Dean of École Hôtelière Lavasa in collaboration with
École Hôtelière Lausanne, Switzerland. He is also the author of 10 hospitality
books published by McGraw-Hill India.
How to Succeed
at Interviews
Second Edition
Sudhir Andrews
Dean — École Hôtelière Lavasa
Information contained in this work has been obtained by Tata McGraw-Hill, from sources
believed to be reliable. However, neither Tata McGraw-Hill nor its authors guarantee
the accuracy or completeness of any information published herein, and neither Tata
McGraw-Hill nor its authors shall be responsible for any errors, omissions, or damages
arising out of use of this information. This work is published with the understanding
that Tata McGraw-Hill and its authors are supplying information but are not attempting
to render engineering or other professional services. If such services are required, the
assistance of an appropriate professional should be sought.
Typeset at Bukprint India, B-180A, Guru Nanak Pura, Laxmi Nagar, Delhi 110 092 and
printed at Ram Book Binding, C-114, Okhla Industrial Area, Phase-I, New Delhi 110020
RADLCDRFRXXAL
Dedicated to my father
Air Cde. (Retd.) J. Andrews
Who guided me through my career
Letter from the Author
Dear Job Hunter,
Oh dear! There you are with sweaty palms and a sinking feeling in
your belly. You have just been grilled by the interviewer. He threw
questions at you left and right and you spluttered an answer knowing
that you could have done better. The reactions on the interviewer’s
face showed he was unimpressed. How unfortunate! Specially when
you know you are right for the job.
He offered you a limp hand in disinterest when he said goodbye
at the office door. You drive back home pounding the car steering
wheel, wondering, “Why did I say that?” However, the damage has
been done. You would never hear back.
You find later that the job did go to someone else, even though
you had a better résumé. But unknown to you, that person had
polished his job interview skills. If only you knew the right words to
say to the interviewer’s questions, the job would have been yours.
But don’t despair dear reader. What if I told you that you can
ace your next interview by mastering job interview skills given in
this book, and this will make you look forward to interviews rather
than being tense and insecure about them.
I promise to potentially double or triple your odds of getting the job.
This book provides you with answers to questions typically
asked by the candidates:
• How do I overcome interview jitters?
• How can I make a positive impression?
• How do I prepare for an interview?
• How do I prepare a hotshot résumé?
• What should I wear for the interview?
• How do I deal with different types of interviews?
• What kind of questions can I expect?
• Why does the interviewer ask certain question?
• What kind of answers can I give?
• How can I counter the interviewer’s style of questioning?
• What kind of questions can I ask the interviewer?
• How can I make telephone interviews a success?
• What if I am an average candidate?
• How can I negotiate a better salary?
• What happens after the interview?
viii Letter from the Author
WHAT IS AN INTERVIEW?
An interview is an opportunity to present yourself for selection.
Interviews have become an essential and critical part of your
life. This is especially true in our competitive world where
selectors have numerous candidates to choose from and the
interview becomes the means of differentiating you from another.
But here is a secret ! The market may be full of candidates but few
succeed at interviews because they just do not prepare for them.
I am sure that you, the reader, would like to be one of the
successful ones.
SUDHIR ANDREWS
Contents
Letter from the Author vii
1. Concept of Mutuality 1
Definition and Objectives 1
Purpose of an Interview 1
2. Job Search 5
Introduction 5
The Internet 5
Specialty Job Sites 6
Company Web Sites 6
The Newspaper 8
Trade Magazines 9
Recruitment Agencies 9
Employment Exchanges 10
College Notice Boards 10
Crisis! Careers after 40 10
Ways to Tell that You Need to Look for Another Job 11
Action Plan 13
5. The Interview 52
Interview Ethics 52
The Interview Day 52
Before the Interview 53
Your Dress 53
Being on Time 60
It’s All About You 60
Self Motivation 60
Waiting for Your Turn 62
The Interview 63
Why do Candidates Get Rejected? 71
1
Concept of
Mutuality
PURPOSE OF AN INTERVIEW
It seems clear from the definition and objectives given above that the purpose of
an interview is to create an opportunity for people to meet and converse with
each other on a matter of mutual benefit. The participants consist of an
interviewer (or interviewers) who poses questions concerning the objective of
the interview, to an interviewee who answers them. However, there is an important
2 How to Succeed at Interviews
2
Job Search
INTRODUCTION
I am sure you would like to know where to look when seeking a job. There
are several sources from where you can find job vacancies:
• The Internet
• Specialty job sites
• Company websites
• The newspaper
• Trade magazines
• Recruitment agencies
• Employment exchange
• Your college job notice board/placement cell
THE INTERNET
Today the Internet is loaded with lots of job sites. There are more than 4,000 job
sites available online. You can log on to any job site like www.monster.com,
www.jobs.com, www.careerbuilder.com, etc. and check out the ‘Help
Wanted’ bulletin boards for jobs around the world. If you are looking for a job
in India then Naukri.com and TimesJobs.com are useful sites. Most likely,
these sites will offer you lots of vacancies in your job category. You can
submit your résumé on these sites to apply for suitable jobs. So will four
million other candidates! Can you imagine the number of résumés a
good posting will generate? If you are lucky you will receive a call immediately,
otherwise you will have to wait. The competition for really good jobs is
fierce. If you’re a generalist within your profession, these gigantic sites shouldn’t
be your first stop in your online search. Conversely, if you’re a nanotechnology
6 How to Succeed at Interviews
on the Internet, and we find your skill set to be perfect for one of our
clients. Please complete our online application through the below link”,
ask yourself a series of questions—
• Did you send your résumé to this recruiter? Visit the company’s website
(type the web address into your browser, avoid clicking the link in the
email);
• Examine a little more to find out if they are reputable.
• How did they hear about you? Call the company if necessary.
• Always proceed with caution when you receive a cold-contact email
from someone. They could be shams to avoid.
7. Phishing is an attempt to extract personal information through what
appears to be authentic emails. If you are searching for a job, an email
from a seemingly interested recruiter may seem normal and you might
consider it legitimate. However, looks can be deceiving. Know the counter
checks you may need to protect yourself from fraud.
8. Avoid responding to requests for personal information, such as a
social security or credit card number. Let’s say you receive an email
from what appears to be a well-known recruitment firm. The email states
that the company needs your account number to update your records.
You click on the link and you’re taken to a page that looks, feels, and
smells right. You proceed by submitting the requested information.
The link appeared safe, but you were taken to a site designed to
defraud you. Reputable companies will rarely ask for personal information
via email, so examine every incoming email for validity. Avoid giving
your information freely. Whether you are at the end of a Phishing attack
or the job application requires more information than you are willing to
provide, proceed with caution. Just as you analyse job opportunities,
intensely examine each person who receives your personal information.
With safe online practices, you’ll get the best return from your job-search
efforts.
Using online job sites offers the opportunity for you to discover the perfect
job that you would never have found using conventional means. These sites are
so convenient that the employers love them for all sorts of reasons and they
work for you when you use them to your best advantage.
They are worth your time and effort. Just think of them as one more
dimension of your larger job search—another open door to your next
position.
THE NEWSPAPER
Open a national daily and you find columns flooded with job postings. Skilled
jobs are posted daily in the newspaper while specialist jobs and senior positions
Job Search 9
TRADE MAGAZINES
Trade magazines target a specific industry. Some of them are sponsored by the
industry association. For example, The Caterer and The Hotelier are specific to
the hotel industry. Trade magazines advertise job vacancies specific to the
industry. If you are qualified, experienced, and trained for a specific industry,
such magazines will save your time as they focus on a particular industry.
RECRUITMENT AGENCIES
Recruitment agencies are the most popular source of finding about job vacancies
these days. Many organisations approach recruitment agencies as a measure
of protecting their identity till the end. Organisations want to protect their
identity for several reasons—they do not want their competitor to know that
they are recruiting; they want to protect themselves from recommendations of
stakeholders whom they cannot refuse; they do not want their employees to
know that certain positions are being filled; and they want to keep certain
projects and positions secret. The recruitment agent then becomes the wonderful
intermediary who can do the preliminary screening. He/She can provide several
candidates to the organisation to choose from.
Most recruitment agents charge their
fees from the organisation and not the
candidate. They may charge you a
nominal registration fee only. But some
recruitment agents may charge the
candidate as well. An advantage of going
to a recruitment agent is that he/she
knows of jobs vacancies that are not
advertised. He/She will ask for your
résumé. Treat such agents as though they
are the end organisation. They must be
impressed with your credentials first before they pass your résumé to the
organisation. The reputation of these recruitment agents is based on the quality
of candidates they provide to the organisation.
10 How to Succeed at Interviews
Another benefit of a recruitment agent is that he/she prepares you for the
interview. They give you tips on how to succeed with a particular organisation.
They also have vast information about the organisation and can give you the
required information for preparation of the interview.
EMPLOYMENT EXCHANGES
Employment exchanges are usually sponsored by the state or federal government.
They do have large job vacancies in the state or federal government level. Most
of them, however, list positions at skilled levels for the public sector. Those with
craft level qualifications can benefit most from these employment exchanges.
Industry is also readjusting itself rapidly to survive. Loathsome words for job-
seekers include downsizing, acquisitions, mergers, closures, cutbacks, and layoffs.
We hear of layoffs by even the most reputed companies because the dynamics of
business have changed. Companies want to get leaner and meaner to survive in
a fiercely competitive market. No one wants to lose their job, especially with
rising cost-of-living prices. Just the mention of proposed company changes has
made employees feel insecure. People rely on their incomes; therefore, identifying
any hint of a layoff is critical to job-seeker’s survival. Facing unemployment can
be daunting, but the true test is how you prepare for it with the time you’re given.
Unlike days passed, companies rarely announce an upcoming layoff, unless
the story is leaked and somehow makes the six o’clock news. There are several
reasons for this. Market dynamics are sudden and companies have to re-align
to those sudden changes which can even include layoffs; employees ‘switch off ’
when they hear of an impending change and may even sabotage such efforts;
companies do not want their stocks to plummet in the share market with rumours
of impending disaster, etc.
COMPANY RESTRUCTURING
A management or executive-level restructuring, elimination of a second or
third shift, and changes in inventory or production levels, are the signs that
something is changing in the company structure. Ask co-workers, particularly
those involved with inventory and clients, how things are going in the company.
Account managers, for example, will be the first to know when a large client
won’t be renewing a major contract or if sales have dropped significantly. An
inventory and procurement professional will be the one to ask whether supplies
have stopped being delivered due to late or non-payment issues.
ACTION PLAN
Getting sacked rarely comes as a complete surprise. There are usually signs
that things aren’t right at work—signs that you may choose to ignore, but
shouldn’t. Keep your eyes and ears open for signs of trouble—a change in
company ownership, a new supervisor, a new set of company procedures, drop
in sales, etc. Dramatic changes can often lead to layoffs, belt-tightening and
lots of ‘Good Luck’ parties.
Let’s say the above signs are present in your situation. Immediately shift into
survival mode, especially if the layoff is rumoured to happen within hours or
days. Here are a few tips to re-engineer yourself.
skills, and competencies that could be leveraged in a new career. You’ll be surprised
at the extent of your skill set.
Your list should include proficiency using computer software programs (these
are transportable skills required on almost every job), special training, and
knowledge acquired on-the-job.
Make a second list of your professional weaknesses. Make a third list of your personal
qualities. Maybe, it may open new doors for you. Sometimes, we have talents and
attitudes that were kept locked throughout your career so far. You need to open those
locked doors and do something you like. I took authorship after 30 years in corporate
life. To start with I went to a writing course, it was marvelous. Maybe it is time to go
back to school and do a short-term course yourself.
GO BACK TO SCHOOL
Continuous education is the byword for today’s professional. Unless you keep
yourself updated you are not going to survive in today’s job market that is
changing each day. One of the reasons for getting laid off is your obsolete
knowledge and skills. Younger generations come out of college with the latest
knowledge and are, therefore, preferred. Adult education, the local community
college, technical schools, workshops, seminars, etc. are all great places to develop
new skills and update old ones. Get the certificate, license, degree or the
credentials you need to start your new career path. I have known defence
personnel who studied hotel management to find jobs as security officers and
administration managers in hotels. Air Force Pilots got commercial licenses to
fly commercial jets.
companies who value experience. They can get you on board as advisor,
consultant, retainer, etc.
BACKDOOR ENTRY
You have another option if you are asked to leave. You could negotiate being re-
hired as a retainer to the same company. A retainer works on a contract basis at
perhaps a lesser pay. Organisations look at such methods to cut payroll costs. A
retainer does not attract the benefits and superannuation costs so the company
gets interested. A company values your knowledge of systems and processes and
prefers an old, experienced hand than having to train someone new.
Another good method of associating with your company is to become a
supplier or contractor to it. Many organisations believe in outsourcing services
as a viable strategy. The horticulturist of a hotel was laid off and was hired as
a contractor to maintain the gardens of the property. The continuity of the
horticulture programme was maintained. An engineer in a motor company
became the supplier of spark plugs to the factory. He knew exactly the needs
and standards of the manufacturer and was able to source cheaper spark plugs
of quality. A Director of Engineering became the technical trainer of the
company. A Human Resources Manager started her own recruitment firm
supplying human resources to her old company.
Leverage your connections with the organisation to serve it in other ways
than straight employment. Your experience counts.
CAREER COUNSELLING
If it’s offered, take it. You’ve been laid off, but the company still cares enough
to help you find a new job. Take advantage. It’s free and it may help you land
your next job two months faster. Alternatively, seek the help of a professional
career counsellor, if you are stuck. Remember, these are new times and a
professional career counsellor can help you align yourself with the new trends
using your present talents. He/She will also advise you about other courses
you can take to make you more eligible in the market.
REFERENCES
References are a must. They will stand in good stead in your next career. Don’t
stop with your immediate supervisor. Get letters of reference from the
higher-ups too. The Human Resources Department is authorised to give official
references but no harm in getting ones from your other well-wishers in the
organisation.
Letters from clients and customers also look good in an employment package,
so don’t be shy about calling a few of your best customers and asking for a
letter of recommendation. They are very impressive to a future employer.
16 How to Succeed at Interviews
3
The Hotshot
Résumé
INTRODUCTION
WHAT IS A RÉSUMÉ?
A résumé is a documented profile of the candidate and reflects his/her
personality. In other words a résumé is you. It can either destroy or augment
your chances of being called for an interview. A résumé (French term) is
also called a curriculum vitae (Latin term) or bio-data (English term). The
term which is most widely understood in your location must be used. The
résumé is your first introduction to the recruiters and explains your education,
experience, achievements, and character. It is your calling card which is viewed
well before a physical meeting with the interviewers. It, therefore, must evoke
enough interest in the selector to shortlist you for an interview. Your objective
in the first instance is to present the best document about yourself to get a call
for the interview.
Résumés are formal legal documents. Information which is presented in the
résumé must be authentic. Information provided in the résumé can be verified
and good organisations do verify them through formal and informal references.
18 How to Succeed at Interviews
PURPOSE OF A RÉSUMÉ
The primary purpose of a résumé is to secure an interview for you. The résumé
is your “sales tool” and provides you with an opportunity to market your
strengths and accomplishments to prospective employers. You can communicate
your skills, qualification, experience, and interests to a potential employer. This
information will help the employer in assessing your ability to do the work.
There is no right résumé, however, a concise, well-written, easy-to-read
résumé will attract attention and increase your chances of being invited to an
interview.
TYPES OF RÉSUMÉS
The following general guidelines can help you to decide which résumé format
will work best for you. The types of résumés are:
• The Chronological Résumé
• The Functional Résumé
• The Combination Résumé
ADVANTAGES
• It provides employers with a clear and concise assessment of your
experience.
• It highlights your major asset—your educational background.
• It brings the employer’s attention to the fact that you have relevant work
experience in a particular area or industry.
DISADVANTAGES
• A lack of steady or relevant employment history will be prominently
reflected in such a résumé.
• The chronological résumé exposes gaps in your work history.
• It downplays the transferability of skills from one job to another.
The Hotshot Résumé 19
ADVANTAGES
• You can draw equally from all aspects of your relevant skills and
experiences including paid positions, volunteer work, education,
involvement in campus clubs, etc.
• Lack of steady work experience will not be as obvious as it is in the
chronological résumé.
• This format will highlight your transferable skills such as “researching”,
“writing”, “giving presentations”, etc.
DISADVANTAGES
• This style may make it more difficult for employers to follow and to make
comparisons between the candidates.
• Some employers (who prefer chronological résumés) may assume that you
are attempting to conceal certain aspects of your employment background.
THE COMBINATION RÉSUMÉ
The combination résumé emphasises your skills and accomplishments for a
specific job, but still lists your work history.
ADVANTAGES
• This style of résumé has most of the advantages of both the Chronological
and Functional résumé formats.
DISADVANTAGES
• This format is not as familiar to the employers as the Chronological format.
However, the combination résumé should not be considered a major
disadvantage as it is gaining popularity among the employers.
PREPARING A RÉSUMÉ
Preparing a good résumé requires some time and effort and cannot be a 10-
minute activity. You can make a meal in 10 minutes; you can have the oil in
your car changed in 10 minutes; you can do a lot of things in 10 minutes, but
writing a résumé isn’t one of them. Not if you are serious about finding a good
job. It is human tendency to doubt the quality of products and services that
one gets too easily and I am quite sure that you do the same. This is because
anything good takes time to polish. Remember you went to college and took
three years to graduate. By the same token, in order to make your résumé
20 How to Succeed at Interviews
distinct and more presentible from others, you will have to devote some time
in preparing it. Many candidates use stereotyped methods to prepare their
résumés, which then look as though they have been cut from a template.
However, you should prepare your résumé in such a way that is should sizzle
and sell.
Creating the right résumé is an art. It’s a skill you can learn, but creativity is
an important aspect of a perfect résumé, and that’s where art plays an important
role.
You can also go to a professional résumé writer (a recruitment agent can
help). Professional résumé writer would take time to get to know you and your
job search objectives. He/She will ask for extensive details about your work
activities, looking for that little ‘hook’ that will set you apart from your
competitors. He/She would highlight your strongest attributes as a job
candidate. Professional résumé writers keep themselves updated on current
employment trends; they use current buzz words in your résumé to make it
really professional.
3. It is stained.
4. It has spelling errors.
5. White-out is used for words and sentences.
6. It is presented on ruled paper.
7. The ruled paper is torn from a notebook.
8. It is a photocopy (shows that the résumé is being sent to several places).
9. There is no covering letter.
10. There is an undated covering letter.
11. The covering letter is not addressed to a specific person.
12. The information is incomplete.
13. It does not contain the formal name.
14. It does not have an address.
15. It does not contain a contact number.
16. It does not have a photograph (résumés by e-mail may be excused but
those with a scanned photograph have an advantage).
17. The candidate has not formally dressed for the photograph.
18. Candidates in the photograph do not smile. The snap is rather a grim
mug shot.
19. Information is not presented in the correct sequence.
20. Information is scratched out with ball pen.
21. Information is added with a ball pen.
22. The qualifications and experience do not match the profile of the job
(shows that the candidate has applied blindly).
23. It does not have the candidate’s signature (with the exception of those
sent by e-mail).
24. Photographs and documents are not stapled.
SELL YOURSELF
A résumé is no place for modesty. Employers expect you to showcase your
skills, competencies, talents, traits, and experiences according to their needs.
You do them a favour if you put your best foot forward, because they look at
your résumé specifically to discover your talents and abilities. While selling
yourself, always focus on those attributes that the employer needs. Perhaps
your reference letters from school, college, and work will provide you with the
right words. Ask your best friend or family member to tell you what they perceive
to be your strengths. We are often unaware of our own strengths.
A good résumé is focused toward your future. It will tell about your career
objectives, aspirations, and ambitions. The information should be of interest
to your employer. It should be customised according to each job vacancy whether
it is an internship or a job opportunity. The job you are applying for must be
related to your career goals. So a résumé should be designed to create your
future want, not just report your past. This is why it is important to start working
on your résumé not by compiling information from your past, but by imagining
your future.
TITLE
This refers to the heading of the document. It must be titled as ‘Résumé’, ‘Bio-
Data’, or ‘Curriculum Vitae’. Use the term used by the organisation when
they advertised for the position. Apparently, it is the term that they are using at
their work place.
24 How to Succeed at Interviews
ADDRESS
The address must be reliable over a long period of time for immediate and
long-term contact. The company will use the address mentioned in the résumé
for correspondence like letters calling for interview; rejection letters;
correspondence during service; legal notices; cheques of statutory funds which
arrive long after a candidate has left the service; etc. Some candidates have two
addresses—contact address and permanent address. The contact address is for
immediate communication while the permanent address is for long-term
communication (over a year). The address must have the proper pin or zip
code and must mention the city and state clearly. The address is particularly
important in case of emergencies when the next of kin need to be contacted.
Provide a reliable permanent address if you are frequently moving, to ensure
that correspondence will reach a reliable place. Ensure that you update your
address with the Human Resources department once you are employed.
CONTACT NUMBERS
This is vital for all immediate contact concerning the interview and subsequent
official conversation. The most valuable contact number these days is the mobile
number. But at times the mobile can be switched off or unreachable. It is,
therefore, important to give alternate numbers like the residence land-line
number. It is important to keep the mobile ‘ON’, so that you can be contacted
at any time. It must be kept ON but in silent mode if you are in cinema halls or
areas that prohibit mobile phones. With the advent of cyberspace, it is prudent
to provide your e-mail address if you possess one.
CAREER OBJECTIVE
Selectors these days are keen to know the reason for your applying for a job.
This gives them the indication about your motivation. Think about this carefully,
The Hotshot Résumé 25
as it could enhance or destroy your chances for selection. Selectors want serious
applicants and are keen to match your objective to their objectives of
employment. Remember that the interviewer may probe the reason for your
applying at the time of interview, so the reason stated must be credible. Some
objectives are mentioned below:
• Start career after your education.
• Change of job for a better position that matches your skill-set more
appropriately.
• Change of job for advancement.
• Move to an organisation that offers better career prospects.
• Move to a better organisation.
• Move to an organisation that offers higher individual growth.
• Move to an organisation that recognises good talent.
• Moving into a state or city for personal reasons.
While the reasons above are legitimate reasons, some of them can be double-
edged swords too. For example, a change of job for advancement gives the fear
to the interviewer that you may leave them if you get a better offer somewhere
else. The interviewer will check your employment record and see the frequency
with which you change jobs. Too many changes will give a negative picture to
the employer, and while you may be having a valid reason for change—after all
everyone wants to improve their lot—organisations are wary of job-hoppers.
Some typical examples of objectives are mentioned below:
• “To seek employment at the entry level that matches my qualifications
and aspirations.”
• “To join an organisation that will utilise my qualification and experience
to mutual benefit.”
• “To join an organisation where we can grow together using my skill sets
and experience.”
• “I am seeking employment as I believe that my profile best suits the job
advertised.”
• “To grow in the energy sector as it is my chosen field.”
• “To join a growing organisation that will help me grow with it.”
Project Technician likes to work in a team. Let us look at some more examples
of both skills and compentencies:
SKILLS
• Technical (handling machines, acting, modelling, accounting, business,
etc.)
• Computer
• Communication
• Analytical
• Customer Service
• Management
• People
• Negotiation
• Selling
COMPETENCIES
• Teamwork
• Leadership
• Coordination
• Customer orientation
• Grooming and hygiene
• Courtesy and manners
• Result-oriented
• Disciplined
To understand the difference between the two in a better way let’s take an
example. Say, a counter salesperson must have the skill to sell a product. This is
acquired through training and experience. This same salesperson cannot sell
successfully if he/she does not have the competency of courtesy and manners.
In other words, one is an ability to perform and the other is behaviour while
performing.
ACHIEVEMENTS
A résumé showcases the achievements of the past that holds promises for the
future. This gives the selector a snapshot of what recognitions you have acquired
in your past jobs. Employers like to hire those who are result oriented. The
achievements must be mentioned along with the quantity, time, and place of
the performance. Here are some good examples of achievement statements
that can be mentioned in a résumé:
• Increased sales by 20% in the year 2006 at Goodwin Park Ltd.
• Achieved a labour cost saving of 40% in 2005 at Hyundai Factory.
• Got the “Employee of the Year” recognition for three consecutive years
since 2001 at Pullman Hops LLC.
The Hotshot Résumé 27
ACADEMIC QUALIFICATIONS
These must be presented with the recent first in your résumé. Those with good
qualifications would like to showcase it prominently to get the edge over other
candidates. Educational qualifications can be presented in two ways—the
running style or through a table:
Running Style:
1985–1987 Masters in Business Administration from the Faculty of
Management Studies, Delhi University
1982–1985 Bachelor of Commerce from Sri Ram College of Commerce,
Delhi University
1981–1982 High School (Class XII) from Modern School, New Delhi
1978–1981 Junior High (Class X) from Modern School, New Delhi
28 How to Succeed at Interviews
Table Style:
From To Educational Institution Qualification Rating
1985 1987 Faculty of Management Master in Business B
Studies, Delhi University Administration
1982 1985 Sri Ram College of Commerce, Bachelor of Commerce 92%
Delhi University
1981 1982 Modern School, New Delhi High School (Class XII) 95%
1978 1981 Modern School, New Delhi Junior High School 95%
(Class X)
You may ask, “What if I did not study in well-known institutions?” Be proud of
where you studied. Employers appreciate those candidates who are proud of
their school and college irrespective of whether it was well-known or not. They
feel that such candidates would show the same fierce loyalty and pride to the
organisation. Never undermine your institution and prepare all the good
qualities you learnt from it. Flaunt it at the interview.
Another question you may ask is, “What if I did not get good marks in school or
college?” Do not mention your rating in the résumé. Let the interviewer seek it
at the interview. You can respond “I am more a hands-on person than an
academic.” Those who are not academically inclined are not necessarily poor
performers. As a matter of fact such candidates went that extra mile to prove
to themselves that they are just as good as others. And they are quite good at
work, if not better. Your scholastic marks will affect you in getting into good
institutions that have their internal cut-off marks for higher studies. You may
have not got admitted to a noted college because of your average marks. What
matters here is ‘you’ and how you have shaped up. Your intrinsic qualities
backed by your achievements at work must override your average marks and
must be highlighted. That matters at the moment. You can mention your
educational qualification after your experience in your résumé if that is more
impressive.
Table Style:
Date Duration Institution Name of
Certification
Programme
Nov 1983 2 weeks Aptech Ltd. New Delhi Microsoft Office Certificate of
Applications Proficiency
Sep 1989 3 days Indian Society of Training Train-the- Certificate of
and Development, Mumbai Trainer Achievement
EXPERIENCE
Your experience is perhaps the most important part of your résumé. Obviously,
selectors try to match the experience to the job profile of the position.
Experience concerns involve two things:
1. Quality of experience, and
2. Duration of experience (number of years).
Your experience should meet up to the expectations of the organisation.
Most organisations mention these two concerns in their job advertisement.
There are candidates who disregard these expectations and apply anyway. It is
a waste of time for both, you and the employer. Make sure that your experience
should match the expectation of the organisation.
In a résumé your experience can be reflected in running style or as a table.
It should commence with the most recent experience.
Running Style:
1. XYZ Co. Ltd. Marketing Supervisor July 2000–till date
The company is a leading manufacturer of piping for the oil industry.
Responsibilities:
• Led a team of six sales persons who exceeded sales targets.
• Coached 6 team members in negotiating skills resulting in more orders.
• Coordinated with the warehouse for supply of goods. Have never fallen
short of supply deadlines.
• Coordinated with transporters, achieving timely supply to customers and
keeping transportation costs within budget.
• Followed-up on production schedules for timely delivery.
• Provided customer service and received several commendation letters
from clients.
• Prepared accurate invoices for goods and ensured a zero per cent recovery
factor.
• Accounted for goods sold and met my sales targets.
30 How to Succeed at Interviews
Achievements:
• Expanded market segment by 20%
• Increased sales by 10% over last year
• Delivered orders on time
2. ABC company Sr. Salesman January 1992–July 2000
The company is a mid-range trader of piping for the oil industry.
Responsibilities:
• Develop sales leads throughout South Asia.
• Ascertain sales requirements and negotiate prices.
• Source pipe manufacturers.
• Evaluate pipe manufacturers for our needs.
• Recommend to Sales Manager such manufacturers for short-term and
long-term orders.
• Follow-up on manufacturers production schedules.
• Coordinate with shipping and transportation for ex-factory delivery.
• Complete all sales documentation.
Achievements:
• Increased sources of supply by 12%
• Increased sales leads by 30%
Table Style:
Sr. Period Period Name of Designation Brief Responsibilities
No. From to Organisation
1. July 2000 Till date XYZ Co. Ltd Marketing • Leading a team
Supervisor of six sales persons to
achieve sales targets.
• Coaching team
members.
• Coordination with
warehouse for supply
of goods.
• Coordination with
shipping and
transportation of goods.
• Customer Service and
handling complaints.
• Raising invoices for
goods.
• Accounting for goods
sold.
2. January July ABC Co. Ltd. Senior • Develop sales leads
1992 2000 Salesman throughout South Asia.
• Ascertain sales
requirements and
negotiate prices.
(Contd)
The Hotshot Résumé 31
• Source pipe
manufacturers.
• Evaluate pipe
manufacturers for our
needs.
• Recommend to Sales
Manager such
manufacturers for
short-term and long-
term orders.
• Follow-up on
manufacturers
production schedules.
• Coordinate with
shipping and
transportation for
ex-factory delivery.
• Complete all sales
documentation.
REFERENCES
There are two types of references—(a) character reference and (b) work
reference.
CHARACTER REFERENCE
An organisation would like to ensure that when they select you, they are selecting
a law-abiding, honest, and reliable person. Your antecedents are, therefore,
important to the organisation. The only tool to the organisation is the reference
of responsible persons who can vouch for you.
Your résumé should have at least three referees who are not your relatives.
The higher the status of the referee, the higher would be your credibility. To
get these references you must seek their permission first. The references quoted
must mention the full name, address, and telephone numbers of the referee.
Professional organisations will contact these referees by phone or in writing to
get independent references about you. Make sure that you identify the right
people who will give good accounts about you.
WORK REFERENCE
Work reference is given by your previous employer. Good professionals will
always seek reference letters from their previous employers. Such letters not
only confirm the period of your employment with them, but also testify your
conduct and performance with your previous employers. Some organisations
may be peeved about your leaving and will give only a letter confirming the
duration of your employment with them. This is better than nothing. File these
reference letters carefully as they may be asked at the time of interview.
SIGNATURE
Always sign your résumé. This is a confirmation that all information given in
the résumé is true and authentic. You can be held responsible for any false
34 How to Succeed at Interviews
information mentioned in the résumé. These days résumés are sent by e-mail.
In such cases the applicant can send an unsigned résumé but will have to provide
a signed résumé at the time of interview.
PHOTOGRAPH
A résumé is complete with a photograph. While taking the photograph you
must look cheerful with a smile. Also dress formally with a jacket and tie (for
men) and jacket and formal shirt (for women). It is important to smile. Passport
photographs with smiling faces are more appealing. Men should make sure
they have shaved and women should have their hair coiffured.
CASE STUDY
It is surprising how many applications are rejected on the basis of the
photograph. This applies specially to the service industry or customer-oriented
jobs. I remember a neighbour’s son who had applied for a hotel job. I knew
this boy to be smart, amiable, and ideal for the hotel industry. Unfortunately,
the boy took his passport photograph from an unreputed photo studio. In the
photo, he looked dishevelled and sullen. He submitted that photo for expediency.
He was not called for the interview. Since I knew the Human Resources Manager
of the hotel, I asked him informally about the progress of this particular
application. He told me it was rejected. This was his reply, “You see we give a
lot of importance to grooming and physical presentation in the hospitality
business. Judging by his photograph he does not seem to be the person we are
looking for”. This really brought home to me the point of the importance of
the passport photograph.
APPLICATION FORM
Many organisations prescribe their own application form. The forms are printed
formats with relevant questions and spaces for you to fill your answers.
Organisations insist on this information to ensure the information that they desire.
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