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Excel 2007 VBA Programming For Dummies 1st Edition
Walkenbach Digital Instant Download
Author(s): Walkenbach, John
ISBN(s): 9780470046746, 0470046740
Edition: 1
File Details: PDF, 9.89 MB
Year: 2007
Language: english
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 ®
Excel 2007 VBA
Programming
FOR

DUMmIES
‰

by John Walkenbach

Revised by Jan Karel Pieterse

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Excel® 2007 VBA Programming For Dummies®
Published by
Wiley Publishing, Inc.
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Copyright © 2007 by Wiley Publishing, Inc., Indianapolis, Indiana
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About the Author
John Walkenbach is the author of more than 50 spreadsheet books and lives
in southern Arizona. Visit his Web site at http://j-walk.com.

Dedication
“This book is dedicated to Jim Kloss and Esther Golton — my two favorite
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ensured of at least one sale in Alaska.”

Author’s Acknowledgments
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to write these books. And special thanks to Jan Karel Pieterse for his assis-
tance with this edition.

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 Contents at a Glance
Introduction .................................................................1
Part I: Introducing VBA ................................................9
Chapter 1: What Is VBA?..................................................................................................11
Chapter 2: Jumping Right In............................................................................................21

Part II: How VBA Works with Excel..............................33

Chapter 3: Working In the Visual Basic Editor..............................................................35
Chapter 4: Introducing the Excel Object Model ...........................................................53
Chapter 5: VBA Sub and Function Procedures .............................................................67
Chapter 6: Using the Excel Macro Recorder .................................................................79

Part III: Programming Concepts...................................91

Chapter 7: Essential VBA Language Elements ..............................................................93
Chapter 8: Working with Range Objects......................................................................113
Chapter 9: Using VBA and Worksheet Functions .......................................................125
Chapter 10: Controlling Program Flow and Making Decisions .................................139
Chapter 11: Automatic Procedures and Events..........................................................157
Chapter 12: Error-Handling Techniques ......................................................................177
Chapter 13: Bug Extermination Techniques ...............................................................191
Chapter 14: VBA Programming Examples ...................................................................203

Part IV: Communicating with Your Users ....................221

Chapter 15: Simple Dialog Boxes..................................................................................223
Chapter 16: UserForm Basics........................................................................................239
Chapter 17: Using UserForm Controls .........................................................................255
Chapter 18: UserForm Techniques and Tricks ...........................................................275
Chapter 19: Accessing Your Macros Through the User Interface ............................299

Part V: Putting It All Together ...................................315

Chapter 20: Creating Worksheet Functions and Living to Tell about It...................317
Chapter 21: Creating Excel Add-Ins..............................................................................333

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Part VI: The Part of Tens ...........................................345
Chapter 22: Ten VBA Questions (And Answers) ........................................................347
Chapter 23: (Almost) Ten Excel Resources.................................................................351

Index .......................................................................355

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 Table of Contents
Introduction..................................................................1
Is This the Right Book?....................................................................................1
So You Want to Be a Programmer . . . ............................................................2
Why Bother? .....................................................................................................2
What I Assume about You ...............................................................................3
Obligatory Typographical Conventions Section ..........................................4
Check Your Security Settings..........................................................................4
How This Book Is Organized...........................................................................6
Part I: Introducing VBA ..........................................................................6
Part II: How VBA Works with Excel ......................................................6
Part III: Programming Concepts............................................................6
Part IV: Communicating with Your Users ............................................6
Part V: Putting It All Together...............................................................7
Part VI: The Part of Tens .......................................................................7
Marginal Icons ..................................................................................................7
Get the Sample Files.........................................................................................8
Now What? ........................................................................................................8

Part I: Introducing VBA .................................................9

Chapter 1: What Is VBA? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Okay, So What Is VBA?...................................................................................11
What Can You Do with VBA?.........................................................................12
Inserting a bunch of text ....................................................................13
Automating a task you perform frequently.......................................13
Automating repetitive operations ......................................................13
Creating a custom command ..............................................................13
Creating a custom button....................................................................14
Developing new worksheet functions................................................14
Creating complete, macro-driven applications ................................14
Creating custom add-ins for Excel .....................................................14
Advantages and Disadvantages of VBA.......................................................14
VBA advantages....................................................................................15
VBA disadvantages...............................................................................15
VBA in a Nutshell ...........................................................................................16
An Excursion into Versions...........................................................................18

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viii Excel 2007 VBA Programming For Dummies

Chapter 2: Jumping Right In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

First Things First ............................................................................................21
What You’ll Be Doing .....................................................................................22
Taking the First Steps ....................................................................................23
Recording the Macro .....................................................................................23
Testing the Macro ..........................................................................................25
Examining the Macro .....................................................................................25
Modifying the Macro......................................................................................28
Saving Workbooks that Contain Macros .....................................................29
Understanding Macro Security.....................................................................29
More about the NameAndTime Macro ........................................................31

Part II: How VBA Works with Excel ..............................33

Chapter 3: Working In the Visual Basic Editor . . . . . . . . . . . . . . . . . . . .35
What Is the Visual Basic Editor? ..................................................................35
Activating the VBE ...............................................................................35
Understanding VBE components .......................................................36
Working with the Project Explorer...............................................................38
Adding a new VBA module..................................................................39
Removing a VBA module .....................................................................39
Exporting and importing objects .......................................................40
Working with a Code Window.......................................................................40
Minimizing and maximizing windows ................................................40
Creating a module ................................................................................42
Getting VBA code into a module ........................................................42
Entering code directly .........................................................................43
Using the macro recorder ...................................................................45
Copying VBA code................................................................................47
Customizing the VBA Environment .............................................................47
Using the Editor tab .............................................................................48
Using the Editor Format tab................................................................50
Using the General tab ..........................................................................52
Using the Docking tab..........................................................................52

Chapter 4: Introducing the Excel Object Model . . . . . . . . . . . . . . . . . . .53

Excel Is an Object? .........................................................................................54
Climbing the Object Hierarchy.....................................................................54
Wrapping Your Mind around Collections....................................................56
Referring to Objects.......................................................................................56
Navigating through the hierarchy ......................................................57
Simplifying object references..............................................................58
Diving into Object Properties and Methods ...............................................59
Object properties .................................................................................59
Object methods ....................................................................................62
Object events ........................................................................................63
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 Table of Contents ix
Finding Out More ...........................................................................................63
Using VBA’s Help system .....................................................................63
Using the Object Browser....................................................................64

Chapter 5: VBA Sub and Function Procedures . . . . . . . . . . . . . . . . . . . .67

Subs versus Functions...................................................................................67
Looking at Sub procedures .................................................................68
Looking at Function procedures.........................................................68
Naming Subs and Functions................................................................69
Executing Sub procedures ............................................................................69
Executing the Sub procedure directly ...............................................71
Executing the procedure from the Macro dialog box ......................72
Executing a macro by using a shortcut key ......................................72
Executing the procedure from a button or shape ............................74
Executing the procedure from another procedure ..........................76
Executing Function procedures ...................................................................76
Calling the function from a Sub procedure .......................................77
Calling a function from a worksheet formula....................................77

Chapter 6: Using the Excel Macro Recorder . . . . . . . . . . . . . . . . . . . . .79

Is It Live or Is It VBA?.....................................................................................79
Recording Basics............................................................................................80
Preparing to Record.......................................................................................82
Relative or Absolute?.....................................................................................82
Recording in absolute mode ...............................................................82
Recording in relative mode .................................................................83
What Gets Recorded? ....................................................................................85
Recording Options .........................................................................................86
Macro name...........................................................................................87
Shortcut key ..........................................................................................87
Store Macro In.......................................................................................87
Description............................................................................................87
Is This Thing Efficient? ..................................................................................88

Part III: Programming Concepts ...................................91

Chapter 7: Essential VBA Language Elements . . . . . . . . . . . . . . . . . . . .93
Using Comments in Your VBA Code ............................................................93
Using Variables, Constants, and Data Types ..............................................95
Understanding variables .....................................................................95
What are VBA’s data types?.................................................................97
Declaring and scoping variables ........................................................98
Working with constants .....................................................................103
Working with strings ..........................................................................105
Working with dates.............................................................................106

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x Excel 2007 VBA Programming For Dummies

Using Assignment Statements ....................................................................106

Assignment statement examples......................................................107
About that equal sign.........................................................................107
Other operators..................................................................................108
Working with Arrays ....................................................................................109
Declaring arrays .................................................................................109
Multidimensional arrays....................................................................110
Dynamic arrays...................................................................................111
Using Labels..................................................................................................111

Chapter 8: Working with Range Objects . . . . . . . . . . . . . . . . . . . . . . . .113

A Quick Review.............................................................................................113
Other Ways to Refer to a Range .................................................................114
The Cells property .............................................................................115
The Offset property ...........................................................................116
Referring to entire columns and rows .............................................116
Some Useful Range Object Properties.......................................................117
The Value property ............................................................................117
The Text property ..............................................................................118
The Count property ...........................................................................118
The Column and Row properties .....................................................118
The Address property........................................................................119
The HasFormula property .................................................................119
The Font property ..............................................................................120
The Interior property.........................................................................120
The Formula property .......................................................................121
The NumberFormat property ...........................................................121
Some Useful Range Object Methods..........................................................122
The Select method .............................................................................122
The Copy and Paste methods...........................................................123
The Clear method...............................................................................123
The Delete method.............................................................................124

Chapter 9: Using VBA and Worksheet Functions . . . . . . . . . . . . . . . .125

What Is a Function?......................................................................................125
Using Built-in VBA Functions......................................................................126
VBA function examples......................................................................126
VBA functions that do more than return a value ...........................128
Discovering VBA functions ...............................................................129
Using Worksheet Functions in VBA ...........................................................132
Worksheet function examples ..........................................................133
Entering worksheet functions...........................................................136
More about Using Worksheet Functions ...................................................136
Using Custom Functions .............................................................................137

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 Table of Contents xi
Chapter 10: Controlling Program Flow and Making Decisions . . . . .139
Going with the Flow, Dude ..........................................................................139
The GoTo Statement ....................................................................................140
Decisions, decisions...........................................................................141
The If-Then structure .........................................................................141
The Select Case structure .................................................................146
Knocking Your Code for a Loop .................................................................149
For-Next loops.....................................................................................150
Do-While loop .....................................................................................153
Do-Until loop .......................................................................................154
Looping through a Collection .....................................................................155

Chapter 11: Automatic Procedures and Events . . . . . . . . . . . . . . . . . .157

Preparing for the Big Event.........................................................................157
Are events useful? ..............................................................................159
Programming event-handler procedures ........................................160
Where Does the VBA Code Go? ..................................................................160
Writing an Event-Handler Procedure .........................................................161
Introductory Examples................................................................................163
The Open event for a workbook.......................................................163
The BeforeClose event for a workbook ...........................................165
The BeforeSave event for a workbook.............................................165
Examples of Activation Events ...................................................................166
Activate and deactivate events in a sheet.......................................166
Activate and deactivate events in a workbook...............................167
Workbook activation events .............................................................168
Other Worksheet-Related Events ...............................................................169
The BeforeDoubleClick event ...........................................................169
The BeforeRightClick event ..............................................................169
The Change event...............................................................................170
Events Not Associated with Objects .........................................................172
The OnTime event..............................................................................172
Keypress events..................................................................................174

Chapter 12: Error-Handling Techniques . . . . . . . . . . . . . . . . . . . . . . . . .177

Types of Errors .............................................................................................177
An Erroneous Example ................................................................................178
The macro’s not quite perfect ..........................................................179
The macro is still not perfect............................................................180
Is the macro perfect yet?...................................................................180
Giving up on perfection .....................................................................181
Handling Errors Another Way.....................................................................182
Revisiting the EnterSquareRoot procedure ...................................182
About the On Error statement ..........................................................183

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xii Excel 2007 VBA Programming For Dummies

Handling Errors: The Details ......................................................................184

Resuming after an error.....................................................................184
Error handling in a nutshell ..............................................................186
Knowing when to ignore errors ........................................................186
Identifying specific errors .................................................................187
An Intentional Error .....................................................................................188

Chapter 13: Bug Extermination Techniques . . . . . . . . . . . . . . . . . . . . .191

Species of Bugs.............................................................................................191
Identifying Bugs............................................................................................192
Debugging Techniques ................................................................................193
Examining your code .........................................................................193
Using the MsgBox function ...............................................................194
Inserting Debug.Print statements ....................................................195
Using the VBA debugger....................................................................196
About the Debugger.....................................................................................196
Setting breakpoints in your code .....................................................196
Using the Watch window ...................................................................199
Using the Locals Window ..................................................................201
Bug Reduction Tips......................................................................................201

Chapter 14: VBA Programming Examples . . . . . . . . . . . . . . . . . . . . . . .203

Working with Ranges ...................................................................................203
Copying a range ..................................................................................204
Copying a variable-sized range.........................................................205
Selecting to the end of a row or column..........................................206
Selecting a row or column.................................................................207
Moving a range ...................................................................................207
Looping through a range efficiently.................................................208
Prompting for a cell value .................................................................209
Determining the selection type .......................................................210
Identifying a multiple selection ........................................................211
Changing Excel Settings ..............................................................................211
Changing Boolean settings................................................................212
Changing non-Boolean settings ........................................................212
Working with Charts ....................................................................................213
Modifying the chart type...................................................................214
Looping through the ChartObjects collection................................214
Modifying chart properties ...............................................................215
Applying chart formatting.................................................................215
VBA Speed Tips ............................................................................................216
Turning off screen updating..............................................................216
Turning off automatic calculation ....................................................217
Eliminating those pesky alert messages .........................................218
Simplifying object references............................................................219
Declaring variable types....................................................................219
Using the With-End With structure ............................................................220

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 Table of Contents xiii
Part IV: Communicating with Your Users.....................221
Chapter 15: Simple Dialog Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .223
Why Create UserForms?..............................................................................223
The MsgBox Function ..................................................................................224
Displaying a simple message box.....................................................225
Getting a response from a message box..........................................225
Customizing message boxes .............................................................226
The InputBox Function................................................................................229
InputBox syntax..................................................................................229
An InputBox example.........................................................................229
The GetOpenFilename Method...................................................................231
The syntax...........................................................................................232
A GetOpenFilename example............................................................232
Selecting multiple files.......................................................................234
The GetSaveAsFilename Method ...............................................................235
Getting a Folder Name .................................................................................236
Displaying Excel’s Built-in Dialog Boxes....................................................236

Chapter 16: UserForm Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .239

Knowing When to Use a UserForm ............................................................239
Creating UserForms: An Overview.............................................................240
Working with UserForms.............................................................................241
Inserting a new UserForm .................................................................241
Adding controls to a UserForm ........................................................242
Changing properties for a UserForm control..................................243
Viewing the UserForm Code window...............................................244
Displaying a UserForm.......................................................................245
Using information from a UserForm ................................................245
A UserForm Example ...................................................................................246
Creating the UserForm.......................................................................246
Adding the CommandButtons ..........................................................247
Adding the OptionButtons ................................................................248
Adding event-handler procedures....................................................250
Creating a macro to display the dialog box ....................................251
Making the macro available ..............................................................252
Testing the macro...............................................................................253

Chapter 17: Using UserForm Controls . . . . . . . . . . . . . . . . . . . . . . . . . .255

Getting Started with Dialog Box Controls .................................................255
Adding controls ..................................................................................255
Introducing control properties.........................................................257
Dialog Box Controls: The Details ...............................................................259
CheckBox control ...............................................................................259
ComboBox control .............................................................................260
CommandButton control...................................................................261

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xiv Excel 2007 VBA Programming For Dummies

Frame control......................................................................................262
Image control ......................................................................................262
Label control .......................................................................................263
ListBox control ...................................................................................264
MultiPage control ...............................................................................265
OptionButton control.........................................................................266
RefEdit control ....................................................................................267
ScrollBar control.................................................................................267
SpinButton control .............................................................................268
TabStrip control..................................................................................269
TextBox control ..................................................................................269
ToggleButton control .........................................................................270
Working with Dialog Box Controls .............................................................270
Moving and resizing controls............................................................270
Aligning and spacing controls ..........................................................271
Accommodating keyboard users......................................................272
Testing a UserForm ............................................................................273
Dialog Box Aesthetics..................................................................................274

Chapter 18: UserForm Techniques and Tricks . . . . . . . . . . . . . . . . . . .275

Using Dialog Boxes.......................................................................................275
A UserForm Example ...................................................................................275
Creating the dialog box......................................................................276
Writing code to display the dialog box............................................278
Making the macro available ..............................................................279
Trying out your dialog box ...............................................................279
Adding event-handler procedures....................................................280
Validating the data..............................................................................282
Now the dialog box works.................................................................282
More UserForm Examples...........................................................................282
A ListBox example..............................................................................282
Selecting a range.................................................................................287
Using multiple sets of OptionButtons..............................................288
Using a SpinButton and a TextBox ...................................................289
Using a UserForm as a progress indicator ......................................291
Creating a tabbed dialog box ............................................................295
Displaying a chart in a dialog box ....................................................296
A Dialog Box Checklist.................................................................................297

Chapter 19: Accessing Your Macros

Through the User Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .299
CommandBars and Excel 2007 ...................................................................299
Excel 2007 Ribbon Customization..............................................................301
Working with CommandBars ......................................................................304
Commanding the CommandBars collection ...................................304
Listing all shortcut menus.................................................................304

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