8

Special Program for Technical Vocational Education

COMPUTER SYSTEMS
SERVICING

LEARNING MATERIAL
Quarter 1

Developed by: School Year:

VANESA G. VIDALLON 2020 – 2021
KATHYRIN I. ODVINA
 TABLE OF CONTENTS
Pages Duration/
Date
Introduction
Pre-Test 4-7
Week 1
Answer Key 8
Quarter 1
Lesson 1: APPLYING QUALITY STANDARDS
LO 1: Assess Quality of Receive Materials
Information Sheet 1.1
Self-Check 1.1 9-17 Week 1
Activity Sheet 1.1
Task Sheet 1.1
LO 2: Assess Own Work
Information Sheet 2.1
18-25 Week 1-2
Self-Check 2.1
Activity Sheet 2.1
LO 3: Engage in Quality Improvement
Information Sheet 3.1
Self-Check 3.1 26-31 Week 3
Activity Sheet 3.1
Task Sheet 3.1
Lesson 2: PERFORMING COMPUTER OPERATIONS
LO 1.1 Accessing Computer (Hardware – IPOS)
Information Sheet 1.1.1 (Input Devices)
Self-Check 1.1.1
Activity Sheet 1.1.1
Information Sheet 1.1.2 (Processing Devices)
Self-Check 1.1.2
Activity Sheet 1.1.2 32-55 Week 3-4
Information Sheet 1.1.3 (Output Devices)
Self-Check 1.1.3
Activity Sheet 1.1.3
Information Sheet 11.4 (Storage Devices)
Self-Check 1.1.4
Activity Sheet 1.1.4
LO 1.2 Input Data (Software)
Information Sheet 1.2.1 (System Software)
Self-Check 1.2.1 56-69 Week 4-5
Information Sheet 1.2.2 (Application Software)
Self-Check 1.2.2

2
Information Sheet 1.2.3 (Utility Programs)
Self-Check 1.2.3
Activity Sheet 1.2.
LO 2.3 Desktop Display/ GUI Settings
Information Sheet 2.3.1 (Windows Basic)
Self-Check 2.3.1
Activity Sheet 2.3.1
Task Sheet 2.3.1 70-97 Week 5
Information Sheet 2.3.2 (Control Panel)
Self-Check 2.3.2
Activity Sheet 2.3.2
Task Sheet 2.3.2
LO 3. Work with Files and Folders
Information Sheet 3.1 (Files)
Self-Check 3.1
Activity Sheet 3.1
98-114 Week 6
Task Sheet 3.1
Information Sheet 3.2 (Folders)
Self-Check 3.2
Activity Sheet 3.2
LO 4. Work with User Application Programs
Information Sheet 4.1 (MS Word)
Self-Check 4.1
Activity Sheet 4.1
Task Sheet 4.1 115-152 Week 6-7
Information Sheet 4.2 (MS Powerpoint)
Self-Check 4.2
Activity Sheet 4.2
Task Sheet 4.2
LO 5. Print Information
Information Sheet 5.1 (Part 1)
Self-Check 5.1
Activity Sheet 5.1 153-161 Week 7
Information Sheet 5.2 (Part 2)
Self-Check 5.2
Activity Sheet 5.2
LO 6. Shutting Down the Computer
Information Sheet 6.1
162-166 Week 8
Self-Check 6.1
Activity Sheet 6.1
Post Test

3
 PRE-TEST

Computer Systems Servicing

Grade 8

MULTIPLE CHOICE
Direction: Choose and encircle the best answer from the given choices below each statement.

1. Set of step-by-step instructions compiled by an organization to help workers carry out

routine operations.
a. Non-conformance b. Standard Operating Procedures
c. System Requirements Specification d. Warranty

2. Written guarantee, issued to the purchaser of an article by its manufacturer, promising to

repair or replace it if necessary within a specified period of time.
a. Non-conformance b. Standard Operating Procedures
c. System Requirements Specification d. Warranty

3. Handbook published by a manufacturer or a specialized publishing company that contains

instructions and specifications for the maintenance and repair of specific component, part
or equipment.
a. Service Manual b. Philippine Bureau of Product Standards
c. Operational Manual d. Certificate of Conformity

4. Imported goods license system to meet national standards or corresponding foreign

standards generally accepted international requirements.
a. Quality Assurance b. Process Improvement
c. Import Commodity Clearance d. Quality Control

5. It is required before a product is allowed to be sold in a particular country, so the

requirements for a given product will vary around the world.
a. Service Manual b. Philippine Bureau of Product
Standards
c. Operational Manual d. Certificate of Conformity

6. System of maintaining standards in manufactured products by testing a sample of the

output against the specification.
a. Quality Assurance b. Process Improvement
c. Import Commodity Clearance d. Quality Control

7. Part of the computer that contains mechanical elements and electronic elements of the
computer system includes monitor, CPU, keyboard, mouse, printer, sound system, RAM,
hard disk and many more.
a. Hardware b. Software
c. Peopleware d. Malware

8. Most commonly used input device. It allows the user to input letters, numbers, and other
symbols.
a. Keyboard b. Mouse
c. System Unit d. Speaker

4
9. A flat surface with a sensitive panel directly on the screen that registers the touch of a
finger as an input.
a. Touch Pad b. Touchscreen
c. Joystick d. Stylus

10. An expansion card used to create a picture on a display.

a. Sound Card b. Network Card
c. Video Card d. TV Tuner Card

11. A printed circuit board that provides an area where all of the internal components of the
System unit can connect.
a. Sound Card b. Microprocessor
c. Video Card d. Motherboard

12. It is also known as a CPU or central processing unit and a complete computation engine
that is fabricated on a single chip.
a. Sound Card b. Microprocessor
c. Video Card d. Motherboard

13. Hardware components that receives or displays output from a computer.

a. Input Devices b. Processing Devices
c. Output Devices d. Storage Devices

14. An electronic visual display for computers.

a. Speaker b. Photo Printer
c. Projector d. Monitor

15. A color printer that produces photo-lab quality pictures.

a. Speaker b. Photo Printer
c. Projector d. Monitor

16. The computer hardware that records and/or retrieves items to and from storage media.
a. Input Devices b. Processing Devices
c. Output Devices d. Storage Devices

17. Designed to hold data temporarily. It has the fastest data access speed.
a. Random Access Memory b. Read-Only Memory
c. Memory Controller Hub d. Device Controller Hub

18. Drive that uses non-volatile memory. Stores information faster, no noise, often more
reliable and consume less power.
a. Random Access Memory b. Read-Only Memory
c. Solid State Drive d. Hard Disk Drive

19. The instructions that tell a computer what to do.

a. Hardware b. Software
c. Peopleware d. Malware

5
20. A set of programs containing instructions that work together to coordinate all the activities
among computer hardware resources.
a. Utility Programs b. Application Software
c. System Updates d. Operating System

21. A type of software used for specific functions to do tasks.

a. Utility Programs b. Application Software
c. System Updates d. Operating System

22. A type of software that allows a user to perform maintenance type tasks, usually related
to managing computer, its devices, or its programs.
a. Utility Programs b. Application Software
c. System Updates d. Operating System

23. The most recent version of the Microsoft Windows operating system designed to run
equally well on tablets.
a. Windows 7 b. Windows 8
c. Windows 8.1 d. Windows 10

24. The primary location in Windows to locate your installed programs and find any files or
folders. It's also been expanded to make it easier to find important apps.
a. Control Panel b. Settings
c. Start Menu d. Cortana

25. Microsoft’s personal productivity assistant that helps you save time and focus attention on
what matters most.
a. Control Panel b. Settings
c. Start Menu d. Cortana

26. The first thing you’ll see once the computer has finished starting up and the main
workspace for your computer.
a. Control Panel b. Settings
c. Desktop d. Taskbar

27. A feature of the Microsoft Windows operating system that allows the user to change
system settings and controls.
a. Control Panel b. Settings
c. Desktop d. Taskbar

28. An object on a computer that stores data, information, settings, or commands used with a
computer program.
a. Folder b. File
c. Desktop d. Taskbar

29. Also called a directory, is a space used to store files, other folders, and shortcuts on a
computer.
a. Folder b. File
c. Desktop d. Taskbar
30. A word processing application that allows you to create a variety of documents like letters,
flyers, and reports.
a. Microsoft Excel b. Microsoft Powerpoint
c. Microsoft Publisher d. Microsoft Word

6
31. A presentation software that allows you to create dynamic slide presentations.
a. Microsoft Excel b. Microsoft Powerpoint
c. Microsoft Publisher d. Microsoft Word

32. A predesigned document you can use to create a new document quickly.
a. Ribbon b. Template
c. Home d. Insert

33. A command bar that organizes a program's features into a series of tabs at the top of a
window.
a. Ribbon b. Template
c. Home d. Insert

34. By clicking this button means you are ready to print your documents.
a. Documents b. Paper
c. Print d. Print Range

35. You can choose Portrait or Landscape orientation in this button.

a. Margins b. Orientation
c. Print d. Print Range

36. You can see a preview of how your document will look when printed.
a. Margins b. Zoom
c. Preview Pane d. Print Range

37. A measure of a printer's resolution and determines how crisp and detailed your document
or picture will appear.
a. dots per inch b. dots per centimeter
c. dots per meter d. dots per foot

38. Refers to an operating system closing all programs before a soft reboot.
a. Restart b. Reboot
c. Sign-in d. Shutdown

39. The process by which an individual gains access to a computer system by identifying and
authenticating themselves.
a. Restart b. Reboot
c. Sign-in d. Shutdown

40. To remove power from a computer's main components in a controlled way.

a. Restart b. Reboot
c. Sign-in d. Shutdown

7
 ANSWER KEY

1. B 21. B
2. D 22. A
3. A 23. D
4. C 24. A
5. D 25. D
6. D 26. C
7. A 27. A
8. A 28. B
9. B 29. A
10. C 30. D
11. D 31. B
12. B 32. B
13. C 33. A
14. D 34. C
15. B 35. B
16. D 36. C
17. A 37. A
18. C 38. A
19. B 39. C
20. D 40. D

8
 Lesson 1

APPLYING QUALITY STANDARDS

LEARNING OUTCOMES:
At the end of this lesson, you are
expected to do the following:
ess Quality of Receive Materials
LO 1: Assess Quality of Receive Materials
LO 2: Assess Own Work
LO 3: Engage in Quality Improvement

9
LEARNING OUTCOME 1

Assess Quality of Receive Materials

CONTENT STANDARDS

The learners demonstrate an understanding of concepts and

underlying principles in applying quality standard and
maintenance in Computer Systems Servicing.

PERFORMANCE STANDARDS

 The learners shall be able to apply quality

standards in computer systems servicing

TERIALS
MATERIALS

 Information Sheet
 Activity Sheet
 Task Sheet
 Ballpen
 Other Learning Resources

REFERENCES

 https://www.academia.edu/16122163/INFORMATION_SHEET_Unit_of_c
ompetency_-Apply_Quality_Standards_Module_Title_-
Applying_Quality_Standards)

10
 WHAT DO YOU NEED TO KNOW?

INFORMATION SHEET 1.1

APPLYING QUALITY STANDARDS

 It is about assessing of work activities and completed work against workplace
practices and a quality standard.
 It helps you to develop knowledge about a quality system instruction when
performing a range of production tasks.

LO 1. ASSESS QUALITY OF RECEIVED MATERIALS

a. Obtain work instruction in accordance with standard operating procedures

(SOP).

Standard Operating Procedures

 a set of step-by-step instructions compiled by an organization to help

workers carry out routine operations.
 aim to achieve efficiency, quality output and uniformity of performance, while
reducing miscommunication and failure to comply with industry regulations.

Sample SOP
▪ 5S Methodology
▪ Occupational Health and Safety Policies and Procedures (OHSPP) - an
OHSPP is simply a method of stating how you, your employees, contractors
and visitors are expected to behave when they are on Company property or
performing Company related activities.
▪ Computer Hardware and Software Maintenance Procedure
▪ Hardware and Software Operations

b. Check the received materials against workplace standards and

specifications.

11
  A System Requirements Specification (SRS) (also known as a
Software Requirements Specification) is a document or set of
documentation that describes the features and behaviour of
a system or software application.

Specifications of materials and components:

 Wires
 Cables
 RAM
 MICROPROCESSOR
 Hard Disk Drive
 ODD
 USB
 BIOS
 PSU
 LAN

c. Identify and isolate faulty materials related to work.

Faults
▪ Factory defects
▪ Non conformity to specifications
▪ Non conformity to government standards
▪ Safety defects

Warranty is a written guarantee, issued to the purchaser of an article

by its manufacturer, promising to repair or replace it if necessary within
a specified period of time.

Non-conformance is a departure from an agreed arrangement

between an approval authority (or orthodox position) and an individual
or group performing work.

In the context of quality management an "arrangement" is commonly an

agreement to conform to:
 A work product standard
 A predefined procedure
 A work product specification
 A documented plan
 An international standard for best practice
ISO – International Organization for Standardization

 Standards and Conformance

12
  Bureau of Product Standards

d. Record and report defects and any identified causes to the supervisor
concerned in accordance with workplace procedures.

Recording and reporting procedures:

 Log
 Date
 Parts identification
 Component identification
 Defects

e. Replace faulty materials in accordance with workplace procedures.

Request of materials or equipment to be replaced:

 Parts identification
 Component identification
 Quantity
 Specification
 Amount

13
 HOW MUCH HAVE YOU LEARNED?

SELF CHECK 1.1

Direction:
True or False. Write True if the statement is correct and False of the statement is
wrong. Write your answer on the space before each number.
1. Standard Operating Procedures are a step-by-step instructions compiled by
an organization aiming to achieve efficiency, quality output and uniformity of
performance.
2. Applying Quality Standards helps you to develop knowledge about a quality
system instruction when performing a range of production tasks.
3. When obtaining work instruction it should not be in accordance with the SOP.
4. Checking of the received materials against workplace standards and
specifications is not an advisable to do.
5. Quality standard is a document or set of documentation that describes the
features and behaviour of a system or software application.
6. Part of AQS is to identify and isolate faulty materials related to work.
7. Good materials has factory defects and non-conformity to specifications.
8. Warranty is a written guarantee, issued to the purchaser of an article by its
manufacturer, promising to repair or replace if it’s necessary within a specified
period of time.
9. Conformance is a departure from an agreed arrangement between an approval
authority (or orthodox position) and an individual or group performing work.
10. Replace faulty materials in accordance with workplace procedures.

14
 HOW DO YOU APPLY WHAT YOU HAVE LEARNED?

ACTIVITY SHEET 1.1

Direction: Identify the Date Received, Parts Identification, Component Parts, Defect
and Remarks for the following details report. Write your answer on the table provided
below.

1. - September 5, 2018
- Wireless Mouse
- Left Click Button
- The left click button is not working properly.
- Factory Defect

2. – October 18, 2018

- Numeric Keys
- Keyboard
- Factory Defect
- The numeric keys are not functioning well.

3. - October 23, 2019

- Non-conformity
- The monitor displays a “No-Signal” notification
- Monitor
- Screen

4. - November 14, 2019

- RAM
- System Unit
- There is a beep sound coming from
the System Unit
- Factory Defect

5. – December 15, 2019

- Factory Defect
- The computer is overheating.
- Exhaust Fan
- System Unit

15
Name: Date:

Grade & Section: Score:

ACTIVITY 1.1
ASSESSING QUALITY OF OWN WORK

Date Parts Component Defect Remarks

Received Identification Identification

16
 TASK SHEET 1.1

Direction: Identify and give the functions of the following:

1. What are the different manuals needed to assess or support an output or
product?
2. Name at least 3 A.
3. What is Quality Controlling?
4. What is Quality assurance?
5. What is the difference between Quantity of Work to Quality of Work?

17
LEARNING OUTCOME 2

Assess Own Work

MATERIALS

 Information Sheet
 Activity Sheet
 Task Sheet
 Ballpen
 Other Learning Resources

LS
REFERENCES

 http://www.luxledchina.com/new_xx.php?id=73
 https://study.com/academy/lesson/what-is-customer-service-
definition-types-role-in-marketing.html
 http://ntc.gov.ph/

18
 WHAT DO YOU NEED TO KNOW?

INFORMATION SHEET 2.1

Assess Own Work contains record information on the quality and indicators of
production performance in accordance with workplace procedures. It also contains
Document and report cases of deviations from specific quality standards in
accordance with the workplace’s procedures.

Related Documents used in Assessing Own Work

Service Manual - A handbook published by a manufacturer or a specialized
publishing company that contains instructions and specifications for
the maintenance and repair of specific component, part or equipment. They
also include wiring diagrams and troubleshooting guides.
Operational Manual - a document that describes in detail the processes and
systems that a company uses to produce its goods and provide its services.
Type Approval / Certificate of Conformity – is granted to a product that meets a
minimum set of regulatory, technical and safety requirements. It is required
before a product is allowed to be sold in a particular country, so the
requirements for a given product will vary around the world.

Some of the Approving Agencies in the Philippines

National Telecommunications Commission (NTC) - is an attached agency
of the Department of Information and Communications Technology responsible
for the supervision, adjudication and control over all telecommunications
services throughout the country.
Energy Regulatory Commission (ERC) - A world class and independent
electric power industry regulator that equitably promotes and protects the
interests of consumers and other stakeholders, to enable the delivery of long-
term benefits that contribute to sustained economic growth and an improved
quality of life.
Food and Drug Administration (FDA) - (formerly called the Bureau of Food
and Drugs) was created under the Department of Health to license, monitor,
and regulate the flow of food, drugs, cosmetics, medical devices, and
household hazardous waste in the Philippines.

19
Philippines Certification System
1. The legal system Philippines and market access and standards relevant laws are
"Consumer Act of the Philippines" (RA 7394: 1992), "Philippine Standardization Law"
(RA 4109-1964) and "Philippine Standard (PS) quality and / or safety certification mark
implementing regulations.

2. The competent authority of the Philippines is a product certification system by the

Philippine Bureau of Product Standards (BPS) under the product certification at is
responsible for the management and implementation of (the relevant Philippine Bureau of
Product Standards Introduction to see ASEAN standard management system - Philippines
column).
3. Certification System
 Philippines to implement two kinds of certification system for imported products, the
implementation of ICC permit system, and also the implementation of product
quality certification.
4. Certificate of Conformity (COC) - is issued by an authorized party (sometimes the
manufacturer, sometimes an independent laboratory) and states that the product meets the
required standards or specification.
Sample COC:

Mandatory product certification system of the Philippines has the following two:

a. Philippine Standard Certification System (Philippine Standards Certification

Scheme, PS system) - The system is suitable for the Philippine domestic
products. After evaluation of the product in line with the Philippine National

20
 Standards (PNS) or internationally accepted foreign standards (eg IEC
standard). The system is suitable for the Philippine domestic products. After
evaluation of the product in line with the Philippine National Standards (PNS)
or internationally accepted foreign standards (eg IEC standard),

b. Imported goods license system (Import Commodity Clearance, ICC) - to accept

the sampling of imported products. In addition, the Philippine Sea will conduct
market random checks to ensure that imported goods meet the corresponding
PS standards. To accept the sampling of imported products. In addition, the
Philippine Sea will conduct market random checks to ensure that imported
goods meet the corresponding PS standards evaluation of the Philippines to meet
national standards or corresponding foreign standards generally accepted
international requirements, BPS will give the product importers ICC issued license,
permit to apply ICC logo.

Quality Standards on:

 Materials
 Component parts
 Final product
 Product production

21
The Checking Process:
a. Quality controlling - a system of maintaining standards in manufactured
products by testing a sample of the output against the specification.
b. Quality assurance - the maintenance of a desired level of quality in a service
or product, especially by means of attention to every stage of the process of
delivery or production.

TYPES OF WORK-RELATED ERRORS

A. Quantity of work (untimely completion, limited production)

1. Poor prioritizing, timing, scheduling
2. Lost time - Tardiness, absenteeism, leaving without permission, excessive
visiting, phone use, break time, use of internet for a long time, and misuse
of sick leave.
3. Slow response to work requests, untimely completion of assignments
4. Preventable accidents.

B. Quality of work (failure to meet quality standards)

1. Inaccuracies, errors
2. Failure to meet expectations for product quality, cost or service.
3. Customer/client dissatisfaction
4. Spoilage and/or waste of materials
5. Inappropriate or poor work methods

Important Records and Documents

 Organization work procedures
 Manufacturers instruction manual
 Forms
o Acknowledgment receipt
o Official Receipt

22
 HOW MUCH HAVE YOU LEARNED?

SELF CHECK 2.1

Direction: Read each question carefully. Choose and encircle the letter of the best
answer.
1. A document that describes in detail the processes and systems that a company
uses to produce its goods and provide its services.
A. Operational Manual
B. Service Manual
C. Certificate of Conformity
D. ICC

2. Granted to a product that meets a minimum set of regulatory, technical and

safety requirements.
A. Operational Manual
B. Service Manual
C. Certificate of Conformity
D. ICC

3. A handbook published by a manufacturer that contains instructions and

specifications for the maintenance and repair of specific component.
A. Operational Manual
B. Service Manual
C. Certificate of Conformity
D. ICC

4. A permit given by the BPS for international products that meet the
requirements.
A. Operational Manual
B. Service Manual
C. Certificate of Conformity
D. ICC

5. The maintenance of a desired level of quality in a service or product,

especially by means of attention to every stage of the process of delivery or
production.
A. Quality of Work
B. Quality Controlling
C. Quality Assurance
D. Quality Assessment

23
6. A system of maintaining standards in manufactured products by testing a
sample of the output against the specification.
A. Quality of Work
B. Quality Controlling
C. Quality Assurance
D. Quality Assessment

7. Failure to meet quality standards.

A. Quality of Work
B. Quality Controlling
C. Quality Assurance
D. Quality Assessment

8-10. Give the meaning of the following acronym.

 FDA
 NTC
 COC

24
 HOW DO YOU APPLY WHAT YOU HAVE LEARNED?

ACTIVITY SHEET 2.1

Direction: Write QN if the statement affects the quantity of work and QL if the
statement affects the quality of work. Write your answer on the space provided
before each number.
______ 1. Poor scheduling of work
______ 2. Failure to meet expectations for product quality, cost or service
______ 3. Customer/client dissatisfaction
______ 4. Preventable accidents
______ 5. Misuse of sick leave
______ 6. Tardiness
______ 7. Slow response to work requests
______ 8. Break time
______ 9. Excessive visiting
______ 10. Spoilage and/or waste of materials

B. Enumerate the following:

11-12. Manual or handbook for maintenance/repair and instructions
13-14. Quality checking process
15-17 Where do we apply the quality standards?
18-20. Give 3 approving/regulating agencies in the Philippines and their meaning.

25
 LEARNING OUTCOME 3

ENGAGE IN QUALITY IMPROVEMENT

MATERIALS

 Information Sheet
 Activity Sheet
 Task Sheet
 Ballpen
 Other Learning Resources

LS
REFERENCES

 https://www.appian.com/bpm/process-improvement-organizational-development/
 https://www.unh.edu/it/six-phases-of-process-improvement

26
 WHAT DO YOU NEED TO KNOW?

INFORMATION SHEET 3.1

Process Improvement
 Is the proactive task of identifying, analysing and improving upon existing
business processes within an organization for optimization and to meet new
quotas or standards of quality.
 Is the proactive task of identifying, analysing and improving upon existing
business processes within an organization for optimization and to meet new
quotas or standards of quality.
 the results can be measured in the:
 enhancement of product quality
 customer satisfaction
 customer loyalty
 increased productivity
 development of the skills of employees
 efficiency and increased profit resulting in higher and faster return on
investment
 is not a ‘one-time’ event.
 focused personally on 'who' is doing the process but 'HOW and WHY' the
process is being performed
 a personal judgmental approach

Process Improvement Phases:

27
 Phase 1: Brainstorm Session
 Identify a process to evaluate
 Collaborative team input
 Voting
Phase 2: Create a Charter Map
 Announce and authorize the work to be undertaken by the team
 Develop boundaries of the process evaluation
Phase 3: Develop Current State Process Map
 Current State is the terminology used to describe a series of workflows
developed to depict business processes as they currently function.
 a map is created to reflect all the steps of the process, who is responsible
for each step, and the time it takes to complete each task.
Phase 4: Create Data Sheets / Evaluation
• Measure cycle time
• Measure work time
• Identify resources performing tasks

Phase 5: Design Future State Process

Create a map depicting how the process will work after improvements to the process
are implemented, which focuses on:
• Improved process for the customer
• Elimination of waste
• Motivated employees
• Reduced cycle time

Phase 6: Develop Implementation Plan

• Complete milestone tasks to transition

• Establish delivery timeframes
• Assign ownership to accomplish tasks
• Develop Communication Plan

Monitoring Performance Operation:

Customer satisfaction
> is a marketing term that measures how products or services supplied by a
company meet or surpass a customer's expectation.
 Customer feedback form
 Co-workers feedback
 Supervisors rating sheet
 Suppliers feedback

28
 HOW MUCH HAVE YOU LEARNED?

SELF CHECK 3.1

TRUE OR FALSE
Direction: Write T if the statement signifies correct information and F if it’s not. Write
your answer on the space provided before each number.
1. Brainstorm session is the process improvement phase in which it
identifies a process to evaluate.
2. Current state develops boundaries of the process evaluation.
3. Charter map is the terminology used to describe a series of
workflows developed to depict business processes as they
currently function.
4. Data sheets are records of specific details about each step in the
process.
5. In designing future state process contains improvement of process
for the customer as well as elimination of waste, motivation of
employees and reducing of cycle time.
6. Process improvement needs by any organization to identify,
analyse and improve their processes to meet the quality standards.
7. Process improvement is a one-time event.
8. The process improvement phases should not be done consistently.
9. In the implementation phase of process improvement it contains
the complete milestone task to transition.
10. Process improvement is a continuous process meaning it should
be done until it meets the standard of quality.

29
 HOW DO YOU APPLY WHAT YOU HAVE LEARNED?

ACTIVITY SHEET 3.1

Direction: In a separate sheet, draw a situation that shows customer satisfaction that
is related in our subject as part of the Process Improvement.

30
 TASK SHEET 3.1

Direction:
Draw or print on a short bond paper examples for the following hardware
components below :
 2 Input Devices
 2 Processing Devices
 2 Output Devices
 2 Storage Devices

Note:
Label the name of each hardware components.

31
 Lesson 2

PERFORMING COMPUTER OPERATIONS

LEARNING OUTCOMES:
At the end of this lesson, you are
expected to do the following:

LO 1.1 Accessing Computer (Hardware – IPOS)

LO 1.2 Input Data (Software)
LO 2. Desktop Display/ GUI Settings
LO 3. Work with Files and Folders
LO 4. Work with User Application Programs
LO 5. Print Information
LO 6. Shutting Down the Computer

32
LEARNING OUTCOME 1.1

Accessing Computer (Hardware – IPOS)

CONTENT STANDARDS

 The learners demonstrate and understanding of concepts and

underlying principles in operating a personal computer.

PERFORMANCE STANDARDS

 The learners shall be able to operate a personal

computer.

33
 TERIALS
MATERIALS

 Information Sheet
 Activity Sheet
 Task Sheet
 Ballpen
 Other Learning Resources

TERIALS
REFERENCES

 https://www.educba.com/types-of-computer-hardware/
 https://www.computerhope.com/jargon/i/inputdev.htm
 https://computer.howstuffworks.com/microproessor.htm
 https://bit.ly/3cWtE2I
 https://bit.ly/2V46scT

34
 WHAT DO YOU NEED TO KNOW?

INFORMATION SHEET 1.1.1

HARDWARE: INPUT DEVICES

The computer hardware contains mechanical elements and electronic

elements of the computer. The hardware of the computer system includes monitor,
CPU, keyboard, mouse, printer, sound system, RAM, hard disk and many more.
Hardware is used for taking input data from the user, store the data and display the
output and execute the commands given by an individual.
Input Devices are any hardware devices that sends data to a computer,
allowing you to interact with and control it.

1. Mouse - Used to control a pointer in a graphical

user interface (GUI) and manipulate on-screen
objects such as icons, files, and folders.

2. Keyboard - Most commonly used input device. It

allows the user to input letters, numbers, and other
symbols.

3. Touchpad - input device on laptops and some

keyboards to move a cursor with your finger.

35
 4. Trackpoint - a mouse solution used with portable
computers that was first introduced by IBM in
1992.

5. Joystick - allows the user to control a character or

machine in a computer program.

7. Stylus - A pen-shaped instrument used with graphics

tablets or touch screen input devices. Used to write or
draw on the computer screen.

6. Touch Screen - A flat surface with a sensitive panel

directly on the screen 8.that registers
Webcam the touch
- Allows anyone of toa the
connected finger
Internet to
as an input. view either still pictures or motion video of a user or other
object.

9. Image Scanner - allows a user to take an image or

text and convert it into a digital file.
7. Stylus - A pen-shaped instrument used with graphics
tablets or touch screen input devices. Used to write or
draw on the computer screen.
10. Fingerprint Scanner - device that verifies a user or
enters password information by scanning their finger.

8. Webcam - Allows anyone connected to the Internet to

view either still pictures or motion video of a user or other
object.

9. Image Scanner - allows a user to take an image or

text and convert it into a digital file.

10. Fingerprint Scanner - device that verifies a user or

enters password information by scanning their finger.

36
11. Microphone - allows computer users to input audio
into their computers.

12. Barcode Scanner - device capable of reading a

barcode. It can print out the details of the product.

37
 HOW MUCH HAVE YOU LEARNED?

SELF CHECK 1.1.1

IDENTIFICATION
Direction: Read the following statements carefully. Identify words or group for words
that corresponds the following statements.

1. This device helps me to draw easily on my touch screen.

2. This device is the most commonly used input device that helps me to type
letters, numbers and other characters.
3. This device is used to scan an image and directly saving it to the computer.
4. By using this input device I can input my voice or any sound to my computer.
5. If I don’t have a mouse or keyboard I use this input device to access my
laptop or computer. It is embedded in the screen of my laptop or computer.
6. Commonly the partner of the keyboard that helps me to click or select any
object like icons, files and folders.
7. This device helps me to view a person that is connected over the internet.
8. With this device I can easily play any games and control the character in a
computer program that I want.
9. This device looks like an upside down mouse that I can use to control the
onscreen pointer in my computer.
10. This device helps me to scan my fingerprint and save it in the computer.

My Answer:
1. 6.
2. 7.
3. 8.
4. 9.
5. 10.

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 HOW DO YOU APPLY WHAT YOU HAVE LEARNED?

ACTIVITY SHEET 1.1.1

WORD SEARCH
Direction: Find the following input devices in the Word Search by encircling or
highlighting the words.

39
 WHAT DO YOU NEED TO KNOW?

INFORMATION SHEET 1.1.2

HARDWARE: PROCESSING DEVICES

A processing device is any device in a computer that handles the intermediate

stage of processing the incoming data. It is commonly known as the System Unit.

1. System Unit - is a case that contains electronic

components of the computer used to process data.

2. Microprocessor - also known as a CPU or central

processing unit -- is a complete computation
engine that is fabricated on a single chip.

3. Motherboard – a printed circuit board that

provides an area where all of the internal
components of the System unit can connect.

4. Video Card - an expansion card that connects to a

computer motherboard. It is used to create a
picture on a display. Also, a piece of hardware
inside your computer that processes images and
video, some of the tasks normally handled by the
CPU.

40
5. Sound card – an expansion cards that records
sound, saves it a file and plays it back.

6. Network card – also known as Ethernet card. It

allows the computer to communicate to another
computer within a network.

7. Chipset – is a group of microchip and the "glue" that

connects the microprocessor to the rest of the
motherboard and therefore to the rest of the
computer.

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 HOW MUCH HAVE YOU LEARNED?

SELF CHECK 1.1.2

TRUE OR FALSE
Direction: Write TRUE if the statement agrees with the information
and FALSE if the statement contradicts the information.
1. Processing devices are the devices responsible for processing
the input data into meaningful information.
2. Motherboard controls the overall operation in the computer. It
carries out information to and from the different components of
the computer.
3. Chipsets are responsible for giving picture display in the
computer.
4. Audio card provides input and output of audio signals to and
from a computer.
5. Network card is like a TV tuner card that displays images to
computer.
6. Microprocessor serves as the brain of the computer that directs
the overall processing of instructions into the computer.
7. Video card is a type of expansion card that is connected to the
motherboard that generates output images to display.
8. System unit is a part of desktop computer that houses the
processing devices that perform operations and produce
results of complex calculations.
9. Processing devices is responsible for inputting the data into the
computer.
10. Processing devices play an important role in the computer
system because without these devices there will be no
meaningful information that can be produced.

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 HOW DO YOU APPLY WHAT YOU HAVE LEARNED?

ACTIVITY SHEET 1.1.2

CRISSCROSS PUZZLE
Direction: Complete the crisscross puzzle by supplying the correct words. You may
check the hints below for you to answer the puzzle.

HINTS:

Across
3. is group of microchip on the
motherboard that controls the
flow of data and instructions to
and from the CPU.
4. Card that is responsible for
processing and giving an
audio to the computer.
7. Card that is responsible for
displaying pictures to the
computer.

Down
1. The main part of a desktop
computer that includes the
motherboard, CPU, RAM, and
other components.
2. Also known as the ethernet
card that allows
communication of computer
within a network.
5. Known as the brain of the
computer wherein it is the
primary element carrying out
the functions of the computer
or other processing device.
6. Known as the heart of the
computer because all of the
components in the computer
are being connected in here.

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 WHAT DO YOU NEED TO KNOW?

INFORMATION SHEET 1.1.3

HARDWARE: OUTPUT DEVICES

Output devices are hardware components that receives or displays output

from a computer.

Types of Output being displayed in the Output Devices

a. TEXT – consists of characters (letters, numbers, punctuations marks and other
symbol.
b. GRAPHICS – are digital representations of non-text information such as drawings,
charts, photographs, and animated pictures.
c. AUDIO – is music, speech, or any other sound.
d. VIDEO – consists of images played back at speeds to provide the appearance of
full motion.

Types of Output Devices

1. Screen/Monitor - An electronic visual display for

computers. Examples: CRT monitor, LCD monitor,
LED monitor, plasma monitor.

3. Inkjet Printer - forms characters and graphics by

spraying tiny drops of liquid ink onto a piece of
paper.

2. Dot-Matrix Printer – produces printed images when

tiny wire pins on a print head mechanism strike an
inked ribbon.

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 4. Photo Printer – a color printer that produces photo-
lab quality pictures.

5. Laser Printer – a high speed, high-quality non-impact

printer.

6. Multifunction Peripheral – an all-in-one device that

looks like a printer, scanner, copy machine, and perhaps a
fax machine.

7. Multimedia Speaker – a device connected to a

computer’s sound card.

8. Headphone – are a pair of small loudspeakers that are

designed to be held in place close to a user’s ears.

9. Earbuds – similar to a headphone the difference is its place

inside the ear canal.

10. Data Projector - a device that takes the text and images
displaying on a computer screen and projects them on a larger
screen.

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 HOW MUCH HAVE YOU LEARNED?

SELF CHECK 1.1.3

FILL IN THE BLANKS

Direction: Fill each blank with the best answer. Write your answer on the blank
provided on each number.

CHOICES
Speaker Peripheral Device
Photo Screen Video Text
Headphone Digital Monitor Inkjet

1. Output _______________ is any piece of computer hardware that displays the

processed information as an output.
2. Graphics is a type of output that are ________________ representations of
non-text information like charts, drawings, animated pictures and photographs.
3. ________________ is a type of output that consists of moving visual images.
4. Data projector is a device that projects computer output onto a white or silver
fabric _____________.
5. A pair of small loudspeakers that are designed to be held in place close to a
user’s ears is called a ________________.
6. A ________________ displays information in a pictorial form.
7. The _______________ printer forms characters and graphics by spraying tiny
drops of liquid ink onto a piece of paper.
8. Multifunction ________________is a device that performs a variety of functions
such as a printer, scanner, copy machine and sometimes a fax machine.
9. Multimedia _______________ is a device that is connected to computer to
provide sound.
10. _____________ printer is a color printer typed that produces high quality photo-
lab pictures or images.

46
 HOW DO YOU APPLY WHAT YOU HAVE LEARNED?

ACTIVITY SHEET 1.1.3

IDENTIFICATION
Direction: Identify the NAME following output devices and the type of OUTPUT
DATA its produce.

Name of Output Device Type of Output

1. 11.

a.
2. 12.

b.
3. 13.

c.
4. 14.

d.
5. 15.

e.

47
f. 6. 16.

g.. 7. 17.

8. 18.

h..
9. 19.

i.
10. 20.

j.

48
 WHAT DO YOU NEED TO KNOW?

INFORMATION SHEET 1.1.4

HARDWARE: STORAGE DEVICES

Storage devices are the computer hardware that records and/or retrieves
items to and from storage media.
Kinds of Storage Devices
1. Random Access Memory (RAM) – the primary storage device of the
computer.
2. Secondary Storage - storage devices and media that are not constantly accessible
by a computer system.

A. RAM
- Designed to hold data temporarily. It has the fastest data access speed.

Integrated RAM chips are available in two form:

1. SRAM(Static RAM) - memories consist of circuits capable of retaining the
stored information as long as the power is applied. That means this type of
memory requires constant power. SRAM memories are used to build Cache
Memory.
2. DRAM(Dynamic RAM) - stores the binary information in the form of electric
charges that applied to capacitors. The stored information on the capacitors
tend to lose over a period of time and thus the capacitors must be periodically

49
 recharged to retain their usage. The main memory is generally made up of
DRAM chips.

Types of DRAM
There are mainly 5 types of DRAM:
1. Asynchronous DRAM (ADRAM): The DRAM described above is the
asynchronous type DRAM. The timing of the memory device is controlled
asynchronously. A specialized memory controller circuit generates the
necessary control signals to control the timing. The CPU must take into
account the delay in the response of the memory.
2. Synchronous DRAM (SDRAM): These RAM chips’ access speed is directly
synchronized with the CPU’s clock. For this, the memory chips remain ready
for operation when the CPU expects them to be ready. These memories
operate at the CPU-memory bus without imposing wait states. SDRAM is
commercially available as modules incorporating multiple SDRAM chips and
forming the required capacity for the modules.

3. Double-Data-Rate SDRAM (DDR SDRAM): This faster version of SDRAM

performs its operations on both edges of the clock signal; whereas a standard
SDRAM performs its operations on the rising edge of the clock signal. Since
they transfer data on both edges of the clock, the data transfer rate is
doubled. To access the data at high rate, the memory cells are organized into
two groups. Each group is accessed separately. Generations of DDR-SDRAM
are DDR1, DDR2, DDR3, DDR4.

4. Rambus DRAM (RDRAM): The RDRAM provides a very high data transfer
rate over a narrow CPU-memory bus. It uses various speedup mechanisms,
like synchronous memory interface, caching inside the DRAM chips and very
fast signal timing. The Rambus data bus width is 8 or 9 bits.

5. Cache DRAM (CDRAM): This memory is a special type DRAM memory with an on-
chip cache memory (SRAM) that acts as a high-speed buffer for the main DRAM.

50
 Difference between SRAM and DRAM
Below table lists some of the differences between SRAM and DRAM:

B. SECONDARY STORAGE DEVICES

- The external or secondary memory. A non-volatile device and has larger
storage capacity.

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1. HARD DISK DRIVE – device used to permanently store and
retrieve information.

2. Floppy Diskette (FD)- enables user to save data to removable

diskette.

3. OPTICAL DISC– contains an audio or software data that

is being stored in a disc.

4. USB FLASH DRIVE – A portable storage device.

- Connects to the computer via USB port.

5. MEMORY CARD - known as flash memory card.

- Used in digital cameras, digital camcorders, handheld
computers, MP3 players, PDAs, cellphones, game
consoles and printers.
-

6. SOLID STATE DRIVE – drive that uses non-volatile

memory. Stores information faster, no noise, often more
reliable and consume less power.

7. Cloud storage is a cloud computing model in which data

is stored on remote servers accessed from the internet, or
"cloud." It is maintained, operated and managed by a cloud
storage service provider on a storage servers that are built on
virtualization techniques.

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 HOW MUCH HAVE YOU LEARNED?

SELF CHECK 1.1.4

MULTIPLE CHOICE
Direction: Choose the letter of the best answer.
1. The non-volatile type of memory.
a. Primary Storage Device c. Secondary Storage Device
b. DRAM d. SDRAM
2. The volatile type of memory.
a. Primary Storage Device c. Secondary Storage Device
b. DRAM d. SDRAM
3. Storage drive that uses non-volatile memory. Stores information faster, no
noise, often more reliable and consume less power.
a. Hard Disk c. SRAM
b. Solid State Drive d. CDRAM
4. A storage device that contains an audio or software data that is being stored in
a disc.
a. Hard Disk c. Optical Disc
b. Solid State Drive d. Floppy Disk
5. This enables user to save data to removable diskette.
a. Hard Disk c. Optical Disc
b. Solid State Drive d. Floppy Disk
6. This type of RAM provides a very high data transfer rate over a narrow CPU-
memory bus.
a. DRAM c. SDRAM
b. RDRAM d. ADRAM
7. This type of RAM is a specialized memory controller circuit generates the
necessary control signals to control the timing. The CPU must take into account
the delay in the response of the memory.
a. DRAM c. SDRAM
b. RDRAM d. ADRAM
8. Known as flash memory card. Used in digital cameras, digital camcorders,
handheld computers, MP3 players, PDAs, cellphones, game consoles and
printers.
a. Cloud Storage c. Optical Disc
b. Flash Drive d. Memory Card

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9. A portable storage device. Connects to the computer via USB port.
a. Cloud Storage c. Optical Disc
b. Flash Drive d. Floppy Disk
10. A cloud computing model in which data is stored on remote servers accessed from
the internet, or "cloud."
a. Cloud Storage c. Optical Disc
b. Flash Drive d. Floppy Disk

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 HOW DO YOU APPLY WHAT YOU HAVE LEARNED?

ACTIVITY SHEET 1.1.4

WORD SEARCH

Direction: search the words below in the box by encircling or highlighting the words.

55
LEARNING OUTCOME 1.2

Accessing Computer (SOFTWARE)

CONTENT STANDARDS

 The learners demonstrate and understanding of concepts and

underlying principles in operating a personal computer.

PERFORMANCE STANDARDS

 The learners shall be able to operate a personal

computer.

56
TERIALS
MATERIALS

 Information Sheet
 Activity Sheet
 Task Sheet
 Ballpen
 Other Learning Resources

REFERENCES
 https://www.forcepoint.com/cyber-edu/firewall
 https://en.wikipedia.org/wiki/Backup#:~:text=In%20information%20tech
nology%2C%20a%20backup,adjective%20form%20is%20%22backup%
22.
 https://en.wikipedia.org/wiki/Microsoft_Drive_Optimizer
 http://www.aclals.org/what-are-operating-systems/
 https://www.google.com/url?sa=i&url=https%3A%2F%2Fmedium.com%2F%
40chaursiyavk%2Ftop-5-mobile-phones-operating-systems-infographics-
bf03b0939873&psig=AOvVaw1QGRJ77eJOKClBxn0MQxVq&ust=15925526
80658000&source=images&cd=vfe&ved=0CAIQjRxqFwoTCPigm6TviuoCF
QAAAAAdAAAAABAD
 https://en.wikipedia.org/wiki/Business_software
 www.computerupgradesrepairs.co.uk
 https://www.techopedia.com/definition/4356/software
 http://www.computerupgradesrepairs.co.uk/typesofram.htm
 https://www.geeksforgeeks.org/different-types-ram-random-access-memory/

57
 WHAT DO YOU NEED TO KNOW?

INFORMATION SHEET 1.2.1

SOFTWARE: SYSTEM SOFTWARE

Software is the instructions that tell a computer what to do. Software comprises the
entire set of programs, procedures, and routines associated with the operation of
a computer system.

Types of Software
1. System Software
2. Application software
3. Utility Programs

A. System Software consists of the programs that control or maintain the

operations of the computer and its devices.

Types of System Software:

1. Operating System - is a set of programs containing instructions that work together
to coordinate all the activities among computer hardware resources.
Functions:
 Starting and Shutting Down a Computer
 Providing a User Interface
 Managing programs
 Managing memory
 Coordinating tasks
 Configuring Devices Driver – program that tells the OS how to communicate
with a specific device.
 Establishing an Internet Connection
 Monitoring Performance
 Providing File Management and Other Utilities
 Updating Software Automatically
 Controlling a Network
 Administering Security

58
Types of Operating System
1. Stand-alone – complete OS that works on a desktop, notebook, or mobile computing
devices.
2. Server – designed specifically to support a network. Client computers on the network
rely on server for resources.
3. Embedded OS – OS on most mobile devices and many consumer electronics that
resides on a ROM chip.

Popular Computer Operating System

Popular Phone Operating System

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 HOW MUCH HAVE YOU LEARNED?

SELF CHECK 1.2.1

A. TRUE OR FALSE
Direction: Write T if the statement agrees with the information and F if
the statement contradicts the information.
1. Embedded OS OS on most mobile devices and many consumer
electronics that resides on a ROM chip.
2. Server OS is a complete OS that works on a desktop, notebook, or
mobile computing devices.
3. Stand-alone OS is designed specifically to support a network. Client
computers on the network rely on server for resources.
4. System Software consists of the programs that control or
maintain the operations of the computer and its devices.
5. Software is responsible for running the computer hardware.

B. ENUMERATION
Direction: Enumerate the following.
6-7 Popular Computer OS
9-10 Popular Phone OS

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 WHAT DO YOU NEED TO KNOW?

INFORMATION SHEET 1.2.2

SOFTWARE: APPLICATION SOFTWARE

Application Software is software used for specific functions to do tasks.

FORMS OF APPLICATION SOFTWARE

1. Packaged Software – mass-produced, copyrighted retail software that meet
the needs of a wide variety of users.
Note: Copyright - the exclusive legal right to reproduce, publish, sell, or distribute the
matter and form of something.
2. Custom software – performs functions specific to a business or industry.
3. Web application – web sites that allow users to access and interact with
software from any computer or device that is connected to Internet.
4. Open source software – provided for use, modification, and redistribution. No
restriction from the copyright holder.
5. Shareware – copyrighted software that is distributed at no cost for a trial period.
6. Freeware – copyrighted software provided at no cost to a user be an individual
or a company that retains all rights to the software.
7. Public-domain – donated for public use and has no copyright restrictions.

CATEGORY
Business Application Software - is any software or set of computer programs used
by business users to perform various business functions. These business applications
are used to increase productivity, to measure productivity and to perform other
business functions accurately.

A. WORD PROCESSOR – Used to process documents, letters, manuscripts, and

manuals.
- Common word processing programs today include Microsoft Word,
WordPerfect and Ami Pro which was renamed as Word Pro,OpenOffice
Writer, Google Docs.
B. Spreadsheet Application
- used to store numeric data that can be used in calculations
o calculations can be made automatically as formulas have been preset into
the spreadsheet

61
 o the first spreadsheet program was called Visicalc
o Recent spreadsheet programs include Microsoft Excel, Lotus 123,
OPenOffice Writer and Quattro Pro.
C. Presentation Software
- used to create professional-looking presentations that can may contain
text, drawing, pictures, sounds, video, etc.
- popularly used for presenting reports instead of the usual visual aids
Examples of this kind of software are Microsoft PowerPoint, Corel
Presentation and Lotus Freelance Graphics.
D. Presentation Software
- used to create professional-looking presentations that can may contain
text, drawing, pictures, sounds, video, etc. popularly used for presenting
reports instead of the usual visual aids. Examples of this kind of software
are Microsoft PowerPoint, Corel Presentation and Lotus Freelance
Graphics.
E. Graphics Editing Software
- used to create, scan and edit images and digital photographs on your
computer. Examples are Microsoft Paint, Adobe Photoshop, Corel Photo
Paint and CorelDraw.
F. Multimedia Software
- used to present data in more than one medium, such as combining text,
graphics, animation, audio and video.
- These kinds of programs are widely used by filmmakers utilizing
computers for their special digital effects. Such programs are the Microsoft
Movie Maker, Flash and Power Director.
G. Web Browser
- used to access and view websites and its web pages
o Examples of web browsers are Internet Explorer, Netscape Navigator,
Google Chrome and Mozilla Firefox.

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 HOW MUCH HAVE YOU LEARNED?

SELF CHECK 1.2.2

A. MATCHING TYPE
Direction: Match Column A to Column B. Write your answer on the blank provided
before each number.

A B.

________1. Web Browser A. Google Docs

________2. Spreadsheet Application B. Adobe Photoshop

________3. Multimedia Software C. Safari

________4. Word Processor D. Flash

________5. Graphics Editing Software E. Microsoft Excel

B. ENUMERATION
Direction: Enumerate the following.
6.-10. Forms of Application Software

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 WHAT DO YOU NEED TO KNOW?

INFORMATION SHEET 1.2.3

SOFTWARE: UTILITY PROGRAMS

Utility programs allows a user to perform maintenance type tasks, usually related to
managing computer, its devices, or its programs.
1. File Manager – performs functions related to file management.
2. Search Utility – locate a file on your computer based on criteria you specify.
3. Uninstaller – removes a program, as well as any associated entries in the
system files.
4. Image Viewer – allow users to display, copy, and print the contents of a
graphics file.
5. Disk Cleanup- is a computer maintenance utility included in Microsoft Windows
designed to free up disk space on a computer's hard drive.
6. Disk Defragmenter - is a utility in Microsoft Windows designed to increase data
access speed by rearranging files stored on a disk to occupy contiguous
storage locations, a technique called defragmentation.
7. Backup – is a copy of computer data taken and stored elsewhere so that it may
be used to restore the original after a data loss event.
8. Restore - reverses the process and returns backed up files to their original
form.
9. Screen Saver – causes a display device’s screen to show a moving image or
blank screen if no keyboard or mouse activity occurs for a specified time.
10. Firewall - is a network security system that monitors and controls incoming and
outgoing network traffic based on predetermined security rules.
11. Antivirus – protects computer against viruses by identifying and removing any
computer viruses found in the memory, storage media or incoming files.

64
 Malware – is any software intentionally designed to cause damage to a
computer, server, client, or computer network.

Common Types of Malicious Software:

Different types of malware contain unique traits and characteristics. Types of
malware include:
 A virus is the most common type of malware which can execute itself and spread
by infecting other programs or files.
 A worm can self-replicate without a host program and typically spreads without
any human interaction or directives from the malware authors.
 A Trojan horse is designed to appear as a legitimate program in order to gain
access to a system. Once activated following installation, Trojans can execute
their malicious functions.
 Spyware is made to collect information and data on the device user and
observe their activity without their knowledge.
 Ransomware is designed to infect a user's system and encrypt the data.
Cybercriminals then demand a ransom payment from the victim in exchange for
decrypting the system's data.
 A rootkit is created to obtain administrator-level access to the victim's system.
Once installed, the program gives threat actors root or privileged access to the
system.
 A backdoor virus or remote access Trojan (RAT) secretly creates a backdoor into
an infected system that allows threat actors to remotely access it without alerting
the user or the system's security programs.
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 Adware is used to track a user’s browser and download history with the intent to
display pop-up or banner advertisements that lure the user into making a
purchase. For example, an advertiser might use cookies to track the web pages a
user visits to better target advertising.
 Keyloggers, also called system monitors, are used to see nearly everything a
user does on their computer. This includes emails, opened web-pages, programs
and keystrokes.

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 HOW MUCH HAVE YOU LEARNED?

SELF CHECK 1.2.3

IDENTIFICATION
Direction: identify the following. Write UP for Utility Programs and ML for Malicious
Software.

_____1. Antivirus _____6. Spyware

_____2. Disk Cleanup _____7. Restore

_____3. Keylogger _____8. Screensaver

_____4. Firewall _____9. Backdoor

_____5. Virus _____10. Backup

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 HOW DO YOU APPLY WHAT YOU HAVE LEARNED?

ACTIVITY SHEET 1.2 (SOFTWARE ACTIVITY)

A. DIRECTION: Identify the following statement. Choose the answer from the box below.
1. A collection of computer programs and related data that provide the
instructions for telling a computer what to do and how to do it.
2. A set of programs containing instructions that work together to coordinate
all the activities among computer hardware resources.
3. A type of OS on most mobile devices and many consumer electronics that
resides on a ROM chip.
4. A complete OS that works on a desktop, notebook, or mobile computing
devices.
5. Controls how you enter data and instructions and how information is
displayed on the screen.
6. Used to process documents, letters, manuscripts, and manuals.
7. Used to make a professional-looking presentation or visual aids.
8. Used to edit and customize digital photos.
9. Used to view different websites.
10. A mass-produced, copyrighted retail software that meet the needs of a
wide variety of users.
11. Allows a user to perform maintenance type tasks, usually related to
managing computer, its devices, or its programs.
12. Used to locate a file on your computer based on criteria you specify.
13. Performs functions related to file management.
14. It protects computer against viruses by identifying and removing any
computer viruses found in the memory, storage media or incoming files.
15. Used shrinks the size of a file.

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 A. File B. Utility C. Antivirus D. Search E. File
Compression Software Manager
F. Package G. Photo H. Word I. User- J. Operating
Software Editing Processor Interface System
Software
K. Web Browser L. Presentation M. Stand- N. Embedded O. Software
Software Alone Software Software

B. Identify the following computer software if it’s an OPERATING SYSTEM,

APPLICATION SOFTWARE or UTILITY SOFTWARE. Write OS for Operating System,
AS for Application Software, and US for Utility Software.

16. Kaspersky Antivirus 24. iOS

17. Microsoft Excel 25. Disk Defragmenter
18. Google Chrome 26. Freeware
19. Windows 10 OS 27. WPS Presentation
20. Android 28. Notepad
21. Disk Cleanup 29. Firewall
22. Embedded Linux 30. Unix
23. Back-up

69
 LEARNING OUTCOME 2.3

Desktop Display/ GUI Settings

WHAT DO YOU NEED TO KNOW?

INFORMATION SHEET 2.3.1

WINDOWS BASIC

A. About Windows

Windows is an operating system designed by Microsoft that allows you to use

a computer. Windows comes preloaded on most new personal computers
(PCs), which helps to make it the most popular operating system in the world.

Windows makes it possible to complete all types of everyday tasks on your

computer such as browse the Internet, check your email, edit digital photos,
listen to music, play games, and do much more.

70
 Windows is also used in many offices because it gives you access to
productivity tools such as calendars, word processors, and spreadsheets.

Screenshot of Microsoft Word

Microsoft released the first version of Windows in the mid-1980s. There have
been many versions of Windows since then, but the most recent one includes
Windows 10 released in 2015.

B. Introducing Windows 10

Windows 10 is the most recent version of the Microsoft Windows operating

system. There have been many different versions of Windows over the years,
including Windows 8 (released in 2012), Windows 7 (2009), Windows Vista
(2006), and Windows XP (2001). While older versions of Windows mainly ran
on desktop and laptop computers, Windows 10 is also designed to run equally
well on tablets. Windows 10 looks and feels similar to older versions.

Start menu

Windows 10 has reintroduced a more traditional Start menu. The Microsoft

Windows Start menu is the primary location in Windows to locate your installed
programs and find any files or folders. It's also been expanded to make it easier
to find important apps.

71
Microsoft Edge

This new browser is designed to give Windows users a better experience on

the Web. It's faster, more secure, and includes a lot of new features. Microsoft
Edge is meant to replace Internet Explorer as your default web browser, but
you'll still be able to use IE (or another browser) if you prefer.

Cortana

Similar to Siri and Google Now, you can talk to this virtual assistant with your
computer's microphone. Cortana performs simple tasks and can answer
questions like “What's the weather like today?”

Cortana - is Microsoft’s personal productivity assistant that helps you save time
and focus attention on what matters most.

72
Here are some things Cortana can do for you:
 Manage your calendar and keep your schedule up to date
 Join a meeting in Microsoft Teams or find out who your next meeting is with
 Create and manage lists
 Set reminders and alarms
 Find facts, definitions, and info
 Open apps on your computer

Multiple desktops and Task view

The new Task view feature makes it easy to manage all of the open windows.
You can move some of your windows to a virtual desktop instead of keeping
everything open on the same desktop.

73
Action Center

Unlike the previous versions of Windows, the new Action Center lets you
access frequently used settings, such as Wi-Fi connectivity and tablet mode,
and see important notifications.

Tablet mode

Windows 10 makes a clear distinction between desktops and tablets. If you're

using a keyboard and mouse with Windows 10, you'll be in desktop mode by
default. If your computer also has a touchscreen, you can go into tablet mode.
Tablet users can also switch back to desktop mode if they prefer.

74
C. Getting started with Windows 10

Signing in to Windows 10

Once you use Windows 10, you will be asked to create a Microsoft account.
So, whenever you turn on the computer you'll need to sign in to that account.
To do this, type your password into the box and press Enter.

D. Navigating Windows

The most fundamental things you'll need to know includes how to work with the
desktop, open and close windows, etc. Every computer uses a graphical user
interface (GUI).

GUI - stands for Graphical User Interface (pronounced "gooey.”)

- It is a system of interactive visual components for computer software. A
GUI displays objects that convey information, and represent actions that
can be taken by the user. The objects change color, size, or visibility when
the user interacts with them.
- It is a user interface that includes graphical elements, such as windows,
icons, cursors, buttons and menus to carry out commands, such as
opening, deleting, and moving files.
- Navigated using a mouse, and keyboard shortcuts or the arrow keys.
- Sometimes enhanced with sounds, or visual effects like transparency and
drop shadows.

75
 The desktop

Desktop is the first thing you’ll see once the computer has finished starting up.
It is the main workspace for your computer. You can view and manage your
files, open applications, access the Internet, and much more.

2 4
1 3

Elements of Desktop:

1. Start Button
In Windows 10, Start allows you to access your computer programs and
configure Microsoft Windows easily by accessing the Start menu. Click the Start
button to open the Start menu.

2. Shortcuts on the Taskbar

Some programs will have shortcuts on the taskbar for easy access such as File
Explorer and Microsoft Edge.

3. Taskbar
The taskbar is an element of an operating system located at the bottom of the
screen. It allows you to locate and launch programs through Start and the Start
menu, or view any program that's currently open. It contains shortcuts to

76
 applications, the date and time, and more. When you open a program or file, it
will appear on the taskbar.
4. Date & Time and Settings

It is located on the right side of the taskbar. There will also be shortcuts to
different settings, like Internet settings and sound volume.

5. Recycle Bin

Recycle Bin is a location where deleted files or folders are temporarily store.
When you delete a file, it is moved to the Recycle Bin. This allows you to recover
the file if you change your mind. To permanently delete the file, you will need
to empty the Recycle Bin.

6. Folders on the Desktop

Folder on the desktop keep your items organized. You can keep folders, files,
and shortcuts on the desktop so they'll be easily accessible.

7. Desktop Background

The desktop background, or wallpaper, allows you to personalize your

computer. You can choose a built-in background or use one of your own
images.

8. Open Folders

When you double-click a folder, it will open in a specialized program called File
Explorer. This allows you to navigate to the specific folder or file you want.

Source:
https://edu.gcfglobal.org/en/
https://support.microsoft.com/
https://techterms.com/
https://www.computerhope.com/

77
 HOW MUCH HAVE YOU LEARNED?

SELF CHECK 2.3.1

Direction:
True or False. Write True if the statement is correct and False of the statement is wrong.
___________ 1. Windows is an operating system.
___________ 2. Windows 10 can be switch to desktop mode or tablet mode.
___________ 3. GUI stands for Graphical User Internet.
___________ 4. When a file is deleted, it is moved to the Recycle Bin.
___________ 5. You can navigate windows by mouse only.
___________ 6. You can change the background of your desktop.
___________ 7. Start button can be found in the upper-left corner of the desktop screen.
___________ 8.Cortana can do everything you command.
___________ 9. You cannot make folder shortcuts on the desktop.
___________10. Internet Explorer is a web browser.

78
 HOW DO YOU APPLY WHAT YOU HAVE LEARNED?

ACTIVITY SHEET 2.3.1

A. Direction: Name the elements of desktop. Write your answer on the blank provided below.
1.
3
2.
3.
4. 1
5.
6.
7.
8. 6

4 2
7
5

1. _____________________________ 5. _____________________________
2. _____________________________ 6. _____________________________
3. _____________________________ 7. _____________________________
4. _____________________________ 8. _____________________________
B. Answer the following questions:
9. What is the most recent version of Microsoft Windows operating system?
______________________________________
10. Explain what is GUI.
______________________________________

79
 Write at least five (5) things that Cortana do.

11.
12.
13.
14.
15.

TASK SHEET 2.3.1

Direction: Describe the functions of the following. (3 points each).

1. Taskbar

2. Desktop Background

3. Date & Time and Settings

4. Open Folders

5. Folders on the Desktop

6. Start Button

7. Recycle Bin

8. Shortcuts on the Taskbar

9. Cortana

10. Microsoft Edge

80
 WHAT DO YOU NEED TO KNOW?

INFORMATION SHEET 2.3.2

CONTROL PANEL

A. The Control Panel

The Control Panel is a feature of the Microsoft Windows

operating system that allows the user to change system
settings and controls.

Windows 10 still contains the Control Panel. However, the

Control Panel has mostly been replaced by the Settings
applications, but most of the tasks and settings are now also
located in the Settings app.
Some settings appear only in the Control Panel, some in the Settings app, and some
in both. You can adjust computer settings for the mouse, display, sound, network, and
keyboard and more from the Control Panel.

To open the Settings app in Windows 10:

Click the Start button, then select the gear icon.

81
To open the Control Panel in Windows 10:

Right-click the Start button, then select Control Panel.

Or just type it in the search bar on the desktop.

82
B. Control Panel categories and Icons

The Control Panel has undergone many changes including adding, renaming, and
removing of icons and the introduction of categories.
Windows 10 Control Panel

Control Panel Categories and Sub Categories

System and Security

This category allows you to view computer system information and settings and view
and change the computer security settings.

83
List of each of the subcategories of System and Security in Windows 10:

□ Security and Maintenance - View the system security settings (e.g., the Network
firewall, virus protection, Internet security settings, and User Account Control). In
Security and Maintenance, you're also able to adjust your maintenance settings.

o Review your computer's status and resolve issues - Open the Security and
Maintenance and show any of the computer issues that are detected.

o Change User Account Control settings - Opens the User Account Control
Settings to adjust the level of UAC (User Account Control).

o Troubleshoot common computer problems - Opens the Troubleshoot tool to fix

common problems with Windows and hardware connected to Windows using the
troubleshooter.

□ Windows Firewall - View the Windows Firewall status and adjust settings.

o Check firewall status - Show the Windows Firewall status to determine if the
firewall is turned on or off and how it is blocking incoming connections.

o Allow an app through Windows Firewall - Display a list of programs (apps)

permitted to communicate through the Windows Firewall and enable or disable
private and public access.

□ System - Opens the System information section to display computer information.

Information includes the version of Windows, processor speed, RAM, if it's 32-bit or
64-bit, if pen or touch is enabled, computer name, workgroup, and if Windows is
activated.

o View amount of RAM and processor speed - Opens the System information
window (same as above).

o Allow remote access - Opens the System Properties window Remote tab to allow
and not allow remote access to the computer.

o Launch remote assistance - Launch the Windows Remote Assistance that allows
you to invite someone to help you with your computer or help someone who has
invited you to help them with their computer.

o See the name of this computer - Opens the System window (mentioned above)
that displays system information including the computer name and option to
change the name.

□ Power Options - Opens the Power Options that allow you to change how Windows
manages the power and sleep (Stand By) option to your computer and devices
connected to your computer.

84
 o Change what the power buttons do - Opens the System Settings for the Power
Options that allows you to change what happens when you press the power
button and sleep button. For example, you could change the power button to put
your computer to sleep instead of shutting down the computer when it is pressed.

o Change when the computer sleeps - Opens Power Plan Settings to specify how
long to wait until the display and the computer are put to sleep.

□ File History - Opens the File History window that shows you if File History is enabled
and external drives available for File History.

o Save backup copies of your files with File History - If File History is enabled save
a backup of your files.

o Restore your files with File History - Restore files from your File History if
available.

□ Backup and Restore (Windows 7) - Open the Windows 7 Backup and Restore option
as well as where you can find the location to create a system image and create a
system repair disc.

o Restore files from backup - Restore any files that were backed up using
Windows.

□ BitLocker Drive Encryption - Enable and disable BitLocker Drive Encryption for your
hard drive as well as removable drives.

o Manage BitLocker - Open the BitLocker Drive Encryption window (same as

above) to adjust the BitLocker settings.

□ Storage Spaces - Manage Storage Spaces that allow you to save files to two or more
drives to help protect your computer in case of a drive failure and add more drives
when you run low on disk capacity.

o Manage Storage Spaces - (same as above).

□ Work Folders - Manage and set up Work Folders that allow other devices to access
your files, even when offline.

o Manage Work Folders - Manage Work Folders (same as above).

□ Administrative Tools - Open the Administrative Tools window that gives you access
to all settings important to system administrators. These tools can include all the
following tools.
o Free up disk space - Opens the Disk Cleanup tool that allows you to free up disk
space by cleaning any files no longer needed.

85
 o Defragment and optimize your drives - Opens the Optimize Drives tool that allows
you to defrag your hard disk drive and optimize the drive.
o Create and format hard disk partitions - Opens the Disk Management tool that
allows you to partition a disk drive and change other drive settings that may be
needed when setting up a hard drive for the first time.
o View event logs - Opens the Event Viewer to view the system event logs.
o Schedule tasks - Opens the Task Scheduler that allows you to schedule when a
task or program needs to run.
o Flash Player (32-bit) - Opens the Adobe Flash Player Settings Manager that
allows you to adjust the settings of Adobe Flash.

Network and Internet

The Network and Internet category is shown when viewing the Control Panel as
categories and allows you to view your network status and configure other network
settings and preferences. Below is a list of each of the subcategories of Network and
Internet in Windows 10.

□ Network and Sharing Center - Opens the Network and Sharing Center window to view
basic networking information, set up a new connection, and troubleshoot network
problems.
o View network status and tasks - Open the Network and Sharing Center window
(same as above).
o Connect to a network - Open the available networks that which include available
Wi-Fi networks as well as the ability to turn on Airplane mode and set up a mobile
hotspot.
o View network computers and devices - Opens the Network window that shows
computers on your network, media devices, network infrastructure (e.g., router),
and other devices (e.g., available IoT devices and Internet/Network connected
devices).

86
□ Internet Options - Opens the Internet Properties window to adjust Internet Explorer
browser settings (e.g., home page, browsing history, and other settings).
o Change your homepage - Opens the Internet Properties window (same as
above).
o Manage browser add-ons - Opens the Internet Properties window in the
Programs tab. From the Programs tab, you can manage any add-ons that are
installed into Internet Explorer as well as choose how the computer opens links.
o Delete browsing history and cookies - Opens the Internet Properties window in
the General tab that allows you to delete the browsing history and change the
browsing history settings and delete cookies and adjust cookie settings.

Hardware and Sound

The Hardware and Sound category allows you to add and remove printers and other
hardware, change system sounds, update drivers and more. Below is a list of each of
the subcategories of Hardware and Sound in Windows 10.

□ Devices and Printers - Open the Devices and Printers window that shows you all the
hardware devices, printers, and multimedia devices detected by your computer.

o Add a device - Open the Add a device wizard to detect any new hardware
connected to your computer. You would run this wizard if Windows did not
automatically detect and set up a new device.

o Advanced printer setup - Open the Add printer wizard to set up a new printer
or set up a network printer.

87
 o Mouse - Open the Mouse Properties window to configure all your computer
mouse settings.

o Device Manager - Open the Windows Device Manager.

o Change Windows To Go startup options - Setup and configure the Windows

To Go options.

□ AutoPlay - Open the AutoPlay settings to configure what happens when disc (e.g., CD,
DVD, Blu-ray) is inserted into the computer. The AutoPlay settings also allow you to
choose what to do with pictures, videos, music, and mixed content.

o Change default settings for media or devices - Opens the AutoPlay settings
(same as above).

o Play CDs or other media automatically - Opens the AutoPlay settings (same as
above).

□ Sound - Opens the Sound settings that allows you to adjust the playback, recording,
and sounds settings on the computer.
o Adjust system volume - Opens the Volume Mixer to adjust the volume and mute
settings of your speakers and other sound devices.

o Change system sounds - Opens the Sound settings window in the Sounds tab
to adjust the sound theme of your computer. These sounds are what you may
hear when starts or while using Windows.

o Manage audio devices - Opens the Sound settings window in the Playback tab
to adjust the audio devices on the computer.

□ Power Options - Opens the Power Options window to adjust the computer's power
plan settings, which are the settings that tell the computer when to go to sleep
(Standby) or hibernate.
o Change power-saving settings - Opens the Power Options window (same as
above).
o Change what the power buttons do - Change the button settings for your power
button and sleep button. For example, when pressing the power button, your
computer can be set to Shut down the computer, sleep, hibernate, or do
nothing.
o Change when the computer sleeps - Change the sleep (Standby) settings of
the computer and monitor. From this window, you can change how long to wait
until the display and computer goes into sleep mode.
o Choose a power plan - Change the Power Options power plan settings from
Balanced, Power saver, or high performance.

88
□ NVIDIA Control Panel - If a NVIDIA video card is installed on the computer with
software, this option opens the NVIDIA Control Panel to adjust the video card and other
display settings.

Programs

The Programs category is shown when viewing the Control Panel as categories and
allows you to get new programs and uninstall programs on your computer. Below is a
list of each of the subcategories of Programs in Windows 10.

□ Programs and Features - Opens the Programs and Features window that allows you
to change, repair, and uninstalled any program that is installed on the computer.
o Uninstall a program - Opens the Program and Features window (same as above).

o Turn Windows features on or off - Opens the Windows Features window to view
enabled Windows features and turn features on and off.

o View installed updates - Opens the Installed Updates window to see a full list of
all updates that are installed on the computer.

o Run programs made for previous versions of Windows - Open the Windows
Program Compatibility Troubleshooter to fix problems with running older
programs in Windows.

o How to install a program - Opens the Windows support web page for help with
installing a program.

o How to install software.

89
□ Default Programs - Opens the Default Programs window with the options to Set your
default programs, associate files, change AutoPlay settings, and set program access
and computer defaults.

o Change default settings for media or devices - Opens the AutoPlay settings to
configure what happens when disc (e.g., CD, DVD, Blu-ray) is inserted into the
computer. The AutoPlay settings also allow you to choose what to do with
pictures, videos, music, and mixed content.

o Java (32-bit) - If Java is installed on the computer, this option opens the Java
Control Panel to adjust Java related settings

User Accounts
The User Accounts category is shown when viewing the Control Panel as categories
and allows you to view user accounts, adjust user settings (e.g., passwords), and
adjust other user settings. Below is a list of each of the subcategories of the User
Accounts in Windows 10.

□ User Accounts - Opens the User Accounts window to make changes to your user
account, change your account type, manage another account, and change User
Account Control settings.

o Change account type - Opens the Manage Accounts window to adjust the
account type of one or more of the users on the computer.

o Add or Remove user accounts - Opens the Manage Accounts window (same as
above).

90
□ Credential Manager - Opens the Credential Manager window to view the Web
Credentials and Windows Credentials. From this area, you can also view, edit, and
remove any of the credentials.

o Manage Web Credentials - Opens the Credential Manager window (same as

above).

o Manage Windows Credentials - Open the Credential Manager window (same as

above).

Appearance and Personalization

The Appearance and Personalization category allows you to change the look and feel
of Windows, which includes adjusting the theme, screen saver, and taskbar. Below is
a list of each of the subcategories of Appearance and Personalization in Windows 10.

□ Taskbar and Navigation - Opens the Taskbar settings that allow you to change how
the taskbar is shown or hidden, its location, icons, and other settings.

o Navigation properties - Opens the Taskbar settings window (same as above).

□ Ease of Access Center - Opens the Ease of Access Center, which gives you access
to all settings that makes Windows easier to use for all users.

o Accommodate low vision - Adjust High Contrast, make text and icons larger, and
other settings to help people with low vision use their computer easier.

o Use screen reader - Enable and disable the Narrator that lets you have things on
the screen read to you as you use the computer.

91
 o Turn on easy access keys - Enable and disable Mouse Keys, Sticky Keys, Toggle
Keys, Filter Keys, and get to other keyboard settings.

o Turn High Contrast on or off - Adjust all display settings including the background,
colors, lock screen, Themes, Start, and the taskbar.

□ File Explorer Options - Open the File Explorer Options window with options on how to
view and search files on your computer.

o Specify single- or double-click to open - Adjust the File Explorer mouse settings
to be either single-click or double-click.

o Show hidden files and folders - Opens the View tab in the File Explorer Options
window that allows you to specify if hidden files should be shown.

□ Fonts - Opens the Fonts window that shows all installed fonts on the computer.

o Preview, delete, or show and hide fonts - Opens the Fonts window (same as
above).

o Change Font Settings - Opens the Fonts settings window to adjust how fonts are
shown on the computer.

□ NVIDIA Control Panel - For computers with NVIDIA video cards gives you access to
the NVIDIA Control Panel, which gives you more advanced display settings for your
video card.

Clock, Language, and Region

The Clock, Language, and Region category is seen when viewing the Control Panel as
categories and allows you to change the date, time, language, and region settings in
Windows. Below is a list of each of the subcategories of Clock, Language, and Region
in Windows 10.

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□ Date and Time - Opens the Date and Time window that shows you the current date
and time and the ability to change your date and time settings.

o Set the time and date - Opens the Date and Time window with the “Change date
and time..." button that allows you to change the time or date on the computer.

o Change the time zone - Opens the Date and Time window with the "Change time
zone..." button that allows you to change the time zone.

o Add clocks for different time zones - Opens the Date and Time window in the
Additional Clocks tab that lets you add additional clocks when hovering over the
taskbar clock.

□ Region - Opens the Region window that allows you to change the date and time
formats and the first day of the week.

□ Change date, time, or number formats - Opens the Region window (see above).

Ease of Access
The Ease of Access is a category shown when viewing the Control Panel as categories
that adjust the vision, hearing, speech recognition, and mobility settings. Below is a list
of each of the subcategories of System and Security in Windows 10.

□ Ease of Access Center - Open the Ease of Access Center, that gives you access to all
settings that makes Windows easier to use for all users. In this area, you'll find the
following settings.

o Let Windows suggest settings - Opens the Get recommendations to make your
computer easier to use wizard that steps you through questions to determine
how the computer can be made easier to use.

93
 o Optimize visual display - Open the Make the computer easier to see to adjust
the following settings.

o Replace sounds with visual cues - Open the Use text or visual alternatives for
sounds (Sound Sentry) settings.

o Change how your mouse works - Change the mouse pointers size and mouse
inverting, enable Mouse Keys, and change how Windows handles a window.

o Change how your keyboard works - Open the Make the keyboard easier to use
window that allows you to turn on Mouse Keys, Sticky Keys, Toggle Keys, Filter
Keys, and get to other keyboard settings.

□ Speech Recognition - Open the Speech Recognition window that allows you to open
the following areas.
o Start speech recognition - Start speech recognition to use your voice to control
your computer.
o Set up a microphone - Setup a microphone to be used with speech recognition.

Source:
https://edu.gcfglobal.org/en/
https://www.computerhope.com/
https://www.digitalcitizen.life/

94
 HOW MUCH HAVE YOU LEARNED?

SELF CHECK 2.3.2

Direction: Essay. Explain the following questions. (5 points each)

1. What is the difference between Control Panel and Settings in Microsoft Windows 10?

2. What are the easy ways to access the control panel?

3. Why is it important that we should learn how to adjust settings in the control panel?

95
 HOW DO YOU APPLY WHAT YOU HAVE LEARNED?

ACTIVITY SHEET 2.3.2

A. Direction: Choose the correct name of each icon from the given options inside the box and
write your answer on the blank provided.

System and Security Programs Appearance and Personalization Network and Internet
User Accounts Ease of Access Clock, Language and Region Hardware and Sound

1. _____________________ 5. ____________________

2. _____________________ 6. ____________________

3. _____________________ 7. ____________________

4. _____________________ 8. ____________________

B. From the lesson you have read, write the category and sub category needed in adjusting
the following settings.
Category Sub Category
a. No sound
b. Adjust the account type
c. Set-up a printer
d. Change the sleep settings
e. Uninstall WPS program
f. Adjust the brightness or
contrast of the screen

g. Set the language from

Español to English
h. set up a mobile hotspot

96
 i. Defrag your hard disk drive
j. Turn on windows firewall
k. Change the font setting
l. Set up a microphone

TASK SHEET 2.3.2

Direction: What are the eight (8) categories of Control Panel? Define each.

1.

2.

3.

4.

5.

6.

7.

8.

97
 LEARNING OUTCOME 3

Work with Files and Folders

WHAT DO YOU NEED TO KNOW?

INFORMATION SHEET 3.1

FILES

A. Working with files

It is an important to understand how to work with files every time you are using your
computer. Once you understand how files work, you'll use them all the time. In this
lesson, we'll show you the absolute basics of working with files, including how
to open files, move your files into folders, and delete files.
What is a file?
A file is an object on a computer that stores data, information, settings, or commands
used with a computer program.
There are many different types of files you can use like Microsoft Word documents,
digital photos, digital music, and digital videos are all types of files. You might even
think of a file as a digital version of a real-world thing you can interact with on your
computer. When you use different applications, you'll often be viewing, creating,
or editing files.
Files are usually represented by an icon. In the image below, you can see a few
different types of files below the Recycle Bin on the desktop.

98
To open a file:
There are two main ways to open a file:
1. Find the file on your computer and double-click it. This will open the file in
its default application. In our example, we'll open a Microsoft Word document
(BdayInvites.docx), which will open in Microsoft Word.

2. Open the application, then use the application to open the file. Once the
application is open, you can go to the File menu at the top of the window and
select Open.

99
B. Moving and deleting files

Windows allows you to move files to different folders and delete files you no longer
use.
To move a file:
It's easy to move a file from one location to another. For example, you might have a
file on the desktop that you want to move to your Documents folder.
1. Click and drag the file to the desired location.

2. Release the mouse. The file will appear in the new location. In this example, we
have opened the folder to see the file in its new location.

100
You can use this same technique to move an entire folder. Note that moving a folder
will also move all of the files within that folder.
To delete a file:
If you no longer need to use a file, you can delete it. When you delete a file, it is moved
to the Recycle Bin. If you change your mind, you can move the file from the Recycle
Bin back to its original location. If you're sure you want to permanently delete the file,
you will need to empty the Recycle Bin.
1. Click and drag the file to the Recycle Bin icon on the desktop. You can also click
the file to select it and press the Delete key on your keyboard.

2. To permanently delete the file, right-click the Recycle Bin icon and select Empty
Recycle Bin. All files in the Recycle Bin will be permanently deleted.

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C. Selecting multiple files

Selecting more than one file

Ways to select more than one file at a time:
1. If you're viewing your files as icons, you can click and drag the mouse to draw a
box around the files you want to select. When you're done, release the mouse;
the files will be selected. You can now move, copy, or delete all of these files at
the same time.

2. To select specific files from a folder, press and hold the Control key on your
keyboard, then click the files you want to select.

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 3. To select a group of files from a folder, click the first file, press and hold
the Shift key on your keyboard, then click the last file. All of the files between the
first and last ones will be selected.

Selecting all files

In selecting all files in a folder at the same time, open the folder in File Explorer and
press Ctrl + A. All of the files in the folder will be selected.

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D. Shortcuts

If you have a file you use frequently, you can save time by creating a shortcut on the
desktop. Instead of navigating to the file each time you want to use it, you can simply
double-click the shortcut to open it. A shortcut will have a small arrow in the lower-left
corner of the icon.
To create a shortcut:
1. Locate and right-click the desired fie, then select Send to Desktop (create
shortcut).

2. A shortcut of the file will appear on the desktop. Notice the arrow in the lower-left
corner of the icon. You can now double-click the shortcut to open the folder at any
time.
Also, the easiest way to create a shortcut is to hold the Alt key on your keyboard,
then click and drag the file to the desktop to create a shortcut.

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 HOW MUCH HAVE YOU LEARNED?

SELF CHECK 3.1

Direction: Answer the following. (3 points each)

a. Write the steps in deleting a file.

1.

2.

b. Write the steps in moving a file.

3.

4.

c. Write the steps in opening a file.

5.

6.

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 HOW DO YOU APPLY WHAT YOU HAVE LEARNED?

ACTIVITY SHEET 3.1

Direction:
A. Fill in the blank. Use the words inside the box to complete the sentence.

1. When you delete a file, it is moved to the _________________.

2. All of the files in the folder will be selected if you press _________________.
3. The easiest way to create a shortcut is to hold the _________________ on
your keyboard, then _________________ and _________________ the file to
the desktop.
4. A file is an object on a computer that ______________________,
_____________________, ____________________, or
commands used with a computer program.
5. You can move a file from one ___________________ to another.
6. _____________________ the file on your computer to open it in its default a
pplication .
7. Files are usually represented by an ________________________.
8. You can save time by creating a _______________________ on the desktop.
9. If you no longer need to use a file, you can ___________________ it .
10. To permanently delete the file, right-
click the Recycle Bin icon and select ________________________.

information Recycle Bin delete Double-click

settings Empty Recycle Bin Ctrl + A click
stores data shortcut location icon
drag Alt key

B. Which of the following images are examples of files? Choose your answer by ticking the
box.

□ □ □
□ □ □
□ □ □
106
 TASK SHEET 3.1

Direction:
Reflection: What have you learned from this lesson? Write at least 10 sentences in paragraph
form.

107
 WHAT DO YOU NEED TO KNOW?

INFORMATION SHEET 3.2

Work with Files and Folders

 Understand the basic of working with folders.
 Apply this lesson in computer works.

FOLDERS
A. Working with files

What is a folder?
Folder, also called a directory, is a space used to store files, other folders, and
shortcuts on a computer. Windows uses folders to help you organize files. You can put
files inside a folder, just like you would put documents inside a real folder.

In the image below, you can see some folders on the desktop.

You can also see the location of a folder in the address bar near the top of the window.

108
 To create a new folder:
1. Within File Explorer, locate and select the New folder button. You can also right-
click where you want the folder to appear, then select New > Folder.

2. The new folder will appear. Type the desired name for the folder and press Enter. In
our example, we'll call it School Documents.

109
3. The new folder will be created. You can now move files into this folder.

To rename a file or folder:

You can change the name of any file or folder. A unique name will make it easier to
remember what type of information is saved in the file or folder.

1. Click the file or folder, wait about one second, and click again. An editable text
field will appear.

2. Type the desired name on your keyboard and press Enter. The name will be
changed.

You can also right-click the folder and select Rename from the menu that appears.

110
 To

delete a folder:

If you no longer need to use a folder, you can delete it. When you delete a folder, it is
moved to the Recycle Bin. However, you can move the folder from the Recycle Bin
back to its original location using Restore. You will need to empty the Recycle Bin if
you want to permanently delete the folder.

1. Click and drag the folder to the Recycle Bin icon on the desktop. You can also
click the folder to select it and press the Delete key on your keyboard.

*Note: Deleting a folder will also delete all of the files within that folder.

Shortcuts

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 If you have a folder you use frequently, you can save time by creating a shortcut on
the desktop. A shortcut will have a small arrow in the lower-left corner of the icon.

Note that creating a shortcut does not create a duplicate copy of the folder; it's simply
a way to access the folder more quickly. If you delete a shortcut, it will not delete the
actual folder or the files it contains. Also note that copying a shortcut onto a flash drive
will not work; if you want to bring a file with you, you'll need to navigate to the actual
location of the file and copy it to the flash drive.

To create a shortcut:

1. Locate and right-click the desired folder, then select Send to Desktop (create shortcut).

2. A shortcut to the folder will appear on the desktop. Notice the arrow in the lower-left
corner of the icon. Double-click the shortcut to open the folder at any time.

Also, the easiest way to create a shortcut is to hold the Alt key on your keyboard,
then click and drag the file to the desktop to create a shortcut.

Source:

https://edu.gcfglobal.org/
https://www.computerhope.com/

112
 HOW MUCH HAVE YOU LEARNED?

SELF CHECK 3.2

Direction: Which of the icons below are folders? Encircle your answer.

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 HOW DO YOU APPLY WHAT YOU HAVE LEARNED?

ACTIVITY SHEET 3.2

Direction:
A. Complete the sentence. Choose your answer from the options given and write only the
letter on the blank provided before the number.
__________1. Windows uses folders to help you _____________ files.
a. clutter b. organize
__________2. You can move the folder from the Recycle Bin back to its original location using
_____________.
a. Restore b. Restart
__________3. Creating a ______________ is simply a way to access the folder more quickly.
a. shortcut b. folder
__________4. Folder, also called a _______________.
a. directory b. direction
__________5. Deleting a folder will also delete all of the _______________within that folder.
a. folder b. files
__________6. ___________ is a space used to store files, other folders, and shortcuts on a
computer.
a. folder b. files
__________7. A ___________name will make it easier to remember what type of information
is saved in the file or folder.
a. unique b. same
__________8. A shortcut will have a small __________in the lower-left corner of the icon.
a. Line b. arrow
__________9. Changing the name of any file or folder is called ________________.
a. Rename b. Remain
_________10. ___________ the folder to the Recycle Bin icon on the desktop to delete a
folder.
a. Click and drag b. drag and click
_________11. Locate and right-click the desired folder, then select _____________.
a. Rename to Desktop b. Send to Desktop
_________12. In creating a new folder, right-click the mouse and select ____________Folder.

a. New b. View
_________13. A shortcut will have a ___________in the lower-left corner of the icon
a. big arrow b. small arrow
_________14. You will need to ________ the Recycle Bin if you want to permanently delete
the folder.
a. empty b. move
_________15. You can save__________ by creating a shortcut on the desktop.
a. time b. folder

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 LEARNING OUTCOME 4

Work with User Application Programs

WHAT DO YOU NEED TO KNOW?

INFORMATION SHEET 4.1

Work with User Application Programs

 It lets you understand the application programs.
 It helps you to familiarize MS Word 2013 interface.

MICROSOFT WORD

A. About Microsoft Word

Microsoft Word sometimes called Winword, MS Word, or Word, Microsoft Word is a

word processor published by Microsoft.
Microsoft Word is a word processing application that allows you to create a variety of
documents like letters, flyers, and reports. Word 2013 gives you the ability to do more
with your word processing projects using enhanced features including the ability to
create and collaborate on documents online.
B. The Microsoft Word interface

When you open MS Word 2013, the Word Start Screen will appear. From here, you'll
be able to create a new document, choose a template, or access your recently edited
documents.

115
  From the Word Start Screen, locate and select Blank document to access the
Word interface.

Microsoft Word 2013 Interface

Quick Access Ribbon Account Access

Toolbar

Ruler
Command Group

Work Area
Scroll Bar

Page number Indicator Document Views

Word Count Zoom Control

116
C. Working with the Word environment

The Ribbon
The Ribbon contains multiple tabs, each with several groups of commands. You will use these
tabs to perform the most common tasks in Word.
Home

The Home tab gives you access to some of the most commonly used commands for working
with Word 2013, including copying and pasting, formatting, aligning paragraphs,
and choosing document styles. The Home tab is selected by default whenever you open Word.
Insert

The Insert tab allows you to insert pictures, charts, tables, shapes, cover pages, and more to
your document, which can help you communicate information visually and add style to your
document.

Design

The Design tab gives you access to a variety of design tools, including document formatting,
effects, and page borders, which can give your document a polished look.

Page Layout

117
The Page Layout tab allows you to change the print formatting of your document, including
margin width, page orientation, and page breaks. These commands will be especially helpful
when preparing to print a document.

References

The References tab allows you add annotations to your document, such as footnotes and
citations. From here, you can also add a table of contents, captions, and a bibliography. These
commands are especially helpful when composing academic papers.

Mailings

The Mailings tab has mail merge feature to quickly compose letters, address envelopes, and
create labels. This is especially useful when you need to send a letter to several recipients.

Review

The Review tab can be used to access Word's powerful editing features, including adding
comments and tracking changes. These features make it easy to share and collaborate on
documents.

View

118
The View tab allows you to switch between different views for your document and split the
screen to view two parts of your document at once. These commands will also be helpful when
preparing to print a document.

Contextual

Contextual tabs will appear on the Ribbon when you're working with certain items, such as
tables and pictures. These tabs contain special command groups that can help you format
these items as needed.

Certain programs, such as Adobe Acrobat Reader, may install additional tabs to the Ribbon.
These tabs are called add-ins.
To minimize and maximize the Ribbon:
The Ribbon is designed to respond to your current task, but you can choose to minimize the
Ribbon if you find that it takes up too much screen space.
1. Click the Ribbon Display Options arrow in the upper-right corner of the Ribbon.

2. Select the desired minimizing option from the drop-down menu:

o Auto-hide Ribbon: Auto-hide displays your document in full-screen mode and
completely hides the Ribbon from view. To show the Ribbon, click the Expand
Ribbon command at the top of screen.

119
 o Show tabs: This option hides all command groups when not in use,
but tabs will remain visible. To show the Ribbon, simply click a tab.

o Show tabs and commands: This option maximizes the Ribbon. All of the tabs
and commands will be visible. This option is selected by default when you open
Word for the first time.

The Quick Access toolbar

The Quick Access toolbar lets you access common commands no matter which tab is
selected. By default, it shows the Save, Undo, and Repeat commands. You can add other
commands depending on your preference.
To add commands to the Quick Access toolbar:
1. Click the drop-down arrow to the right of the Quick Access toolbar.
2. Select the command you want to add from the drop-down menu. To choose from more
commands, select More Commands.

120
 3. The command will be added to the Quick Access toolbar.

The Ruler
The Ruler is located at the top and to the left of your document. It makes it easier to adjust your
document with precision. If you want, you can hide the Ruler to create more screen space.

To show or hide the Ruler:

1. Click the View tab.

2. Click the check box next to Ruler to show or hide the ruler.

121
Backstage view
Backstage view gives you various options for saving, opening a file, printing, and sharing your
document.

To access Backstage view:

1. Click the File tab on the Ribbon. Backstage view will appear.

Document views
Word 2013 has a variety of viewing options that change how your document is displayed. You
can choose to view your document in Read Mode, Print Layout, or Web Layout. These views
can be useful for various tasks, especially if you're planning to print the document.
To change document views:
1. Locate and select the desired document view command in the bottom-right corner of
the Word window.

122
Read Mode: In this view, all of the editing commands are hidden so your document fills the
screen. Arrows appear on the left and right side of the screen so you can toggle through the
pages of your document.

123
Print Mode: This is the default view, where you create and edit your document. There are
page breaks in between each page, indicating how your document will look when printed.

Web Layout: This view removes page breaks. It can help you visualize how your document
will display as a webpage.

If the document has many pages, Word 2013 has a handy new feature called Resume
Reading that allows you to open your document to the last page you were viewing. When
opening a saved document, look for the bookmark icon to appear on the screen. Hover the
mouse over the bookmark, and Word will ask if you want to pick up where you left off.

124
D. Creating and Opening Documents

Word files are called documents. Whenever you start a new project in Word, you'll need
to create a new document, which can either be blank or from a template. You'll also need
to know how to open an existing document.
To create a new blank document:
1. Select the File tab. Backstage view will appear.

2. Select New, then click Blank document.

3. A new blank document will appear.

125
To open an existing document:
1. Navigate to Backstage view, then click Open.

2. Select Computer, then click Browse.

3. The Open dialog

box appears.
Locate and select
your document,
then click Open.

126
If you've opened the desired presentation recently, you can browse your Recent
Documents rather than search for the file.

To pin a document:
If you frequently work with the same document, you can pin it to Backstage view for quick
access.
1. Navigate to Backstage view, then click Open. Your recently edited documents will
appear.

2. Hover the mouse over the document you want to pin. A pushpin icon will appear next
to the document. Click the pushpin icon.

3. The document will stay in Recent Documents. To unpin a document, click the pushpin
icon again.

127
You can also pin folders to Backstage view for quick access. From Backstage view,
click Open and locate the folder you want to pin, then click the pushpin icon.

Using templates
A template is a predesigned document you can use to create a new document quickly.
Templates often include custom formatting and designs to help save lot of time and effort
when starting a new project.
To create a new document from a template:
1. Click the File tab to access Backstage view.

2. Select New. Several templates will appear below the Blank document option.
3. Select a template to review it.

128
4. A preview of the template will appear, along with additional information on how the
template can be used.
5. Click Create to use the selected template.

129
 6. A new workbook will appear with the selected template.
You can also browse templates by category or use the search bar to find something
more specific.

Compatibility mode
Sometimes you may need to work with documents that were created in earlier versions of
Microsoft Word, such as Word 2010 or Word 2007. When you open these types of documents,
they will appear in Compatibility mode.
Compatibility mode disables certain features, so you'll only be able to access commands found
in the program that was used to create the document.
In the image below, you can see how Compatibility mode can affect which commands are
available. Because the document on the left is in Compatibility mode, it only shows commands
that were available in Word 2007.

130
To exit Compatibility mode, you'll need to convert the document to the current version type.
However, it's best to leave the document in Compatibility mode so the format will not change.
To convert a document:
If you want access to all Word 2013 features, you can convert the document to the 2013 file
format. Note that converting a file may cause some changes to the original layout of the
document.
1. Click the File tab to access Backstage view.

2. Locate and select the Convert command.

3. A dialog box will appear. Click OK to confirm the file upgrade.

4. The document will be converted to the newest file type.

131
 HOW MUCH HAVE YOU LEARNED?

SELF CHECK 4.1

Direction: Label the Microsoft Word Interface. Write your answer inside the red box.

The Microsoft Word Interface

132
 HOW DO YOU APPLY WHAT YOU HAVE LEARNED?

ACTIVITY SHEET 4.1

Direction: Match Column A to Column B.

A B
___1. Read Mode a. Appear on the Ribbon when you're working
with certain items, such as tables and
pictures
___2. Backstage
b. It makes it easier to adjust your document
with precision.
___3. Quick Access toolbar c. Allows you add annotations to your
document, such as footnotes and citations
d. This view removes page breaks. It can help
___4. Contextual tabs you visualize how your document will
display as a webpage
___5. Page Layout tab e. A predesigned document you can use to
create a new document quickly.
f. It is called to a certain program that may
___6. Print Mode install additional tabs to the Ribbon.
g. It lets you access common commands no
matter which tab is selected
___7. Ruler
h. Displays your document in full-screen
mode and completely hides the Ribbon
___8. Add-ins from view
i. In this view, all of the editing commands are
hidden so your document fills the screen.
___10. Auto-hide Ribbon j. Allows you to change the print formatting of
your document, including margin width,
page orientation, and page breaks
___11. References tab
k. It gives you various options for saving,
opening a file, printing, and sharing your
___12. Design tab document
l. This is the default view, where you create
and edit your document.
___13. Web Layout m. It gives you access to a variety of design
tools, including document formatting,
___14. Template effects, and page borders
n. Allows you to insert pictures, charts, tables,
shapes, cover pages, and more.
___15. Insert
133
 TASK SHEET 4.1

Direction: Do the following.

1. What is Microsoft Word? (5 pts.)

2. What is Backstage View? (3 pts.)

3. Enumerate the Tabs.

134
 WHAT DO YOU NEED TO KNOW?

INFORMATION SHEET 4.2

Work with User Application Programs

 It lets you understand the application programs.
 It helps you to familiarize MS Powerpoint 2013 interface.

MICROSOFT POWERPOINT

A. About Microsoft Powerpoint

MS PowerPoint 2013 is a presentation software that allows you to create dynamic slide
presentations. Slideshows can include animation, narration, images, videos, and more.
Opening PowerPoint 2013
When you open PowerPoint 2013, the Start Screen will appear. You'll be able to create
a new presentation, choose a template, and access your recently edited presentations.
1. From the Start Screen, locate and select Blank Presentation.

135
 2. A new presentation will appear.

B. The PowerPoint 2013 interface

Quick Access Toolbar Ribbon Microsoft Account

Ruler

Slide Navigation Pane Horizontal & Vertical

Scroll Bar
Slide Pane

Slide number Indicator Slide View Options

Zoom Control
Notes Comments

C. Working with the PowerPoint environment

The Ribbon
PowerPoint 2013 uses a tabbed Ribbon system instead of traditional menus. The
Ribbon contains multiple tabs, each with several groups of commands. You will use these tabs
to perform the most common tasks in PowerPoint.

136
Exploring the Ribbon
You'll need to move between tabs to perform common tasks in PowerPoint. Knowing where
to find the right command will make PowerPoint easier to use.

Home

The Home tab gives you access to the most commonly used commands, including copy and
paste, formatting, and the New Slide command. The Home tab is selected by default whenever
you open PowerPoint.

Insert

The Insert tab allows you to insert pictures, charts, tables, shapes, and videos, which can
help you communicate information visually and add style to your presentation.

Design

137
You can apply themes from the Design tab. A theme is a predefined combination of colors,
fonts, and effects that can quickly change the look and feel of your entire slide show. Different
themes also include different slide layouts.

Transitions

You can apply slide transitions from the Transitions tab. Transitions are the movements you
see between slides when presenting your slide show.

Animations

The Animations tab allows you to animate text and objects such as clip art, shapes, and
pictures. Animations can be used to draw attention to specific content or make the slide easier
to read.

Slide Show

138
When you're ready to present your slide show, the Slide Show tab gives you tools to make
your presentation smooth and professional, including the option to rehearse timings and
record narration.

Review

You can use the Review tab to access PowerPoint's powerful editing features, including spell
check and comments. These features make it easy to review and collaborate on presentations.
View

The View tab allows you to switch between several different views for your presentation,
including Outline View, Slide Sorter, and Slide Master. These views can help
you prepare and organize your slide show.

Contextual

Contextual tabs will appear on the Ribbon when working with certain items like tables, shapes,
and pictures. These tabs contain special command groups that can help you format these
items as needed.

To minimize and maximize the Ribbon:

The Ribbon is designed to respond to your current task, but you can choose to minimize it if
you find that it takes up too much screen space.
1. Click the Ribbon Display Options arrow in the upper-right corner of the Ribbon.

139
 2. Select the desired minimizing option from the drop-down menu:
o Autohide Ribbon: Autohide displays PowerPoint in full-screen mode and
completely hides the Ribbon. To show the Ribbon, click the Expand
Ribbon command at the top of screen.
o Show Tabs: This option hides all command groups when not in use, but tabs will
remain visible. To show the Ribbon, simply click a tab.
o Show Tabs and Commands: This option maximizes the Ribbon. All of the tabs
and commands will be visible. This option is selected by default when you open
PowerPoint for the first time.

The Quick Access toolbar

Located just above the Ribbon, the Quick Access toolbar lets you access common
commands no matter which tab is selected. By default, it includes the Save, Undo, Repeat,
and Start Presentation commands. You can add other commands depending on your
preference.
To add commands to the Quick Access toolbar:
1. Click the drop-down arrow to the right of the Quick Access toolbar.
2. Select the command you want to add from the drop-down menu. To choose from more
commands, select More Commands.

140
 3. The command will be added to the Quick Access toolbar.

The Ruler, guides, and gridlines

PowerPoint includes several tools to help organize and arrange content on your slides,
including the Ruler, guides, and gridlines. These tools make it easier to align objects on
your slides. Click the check boxes in the Show group on the View tab to show and hide
these tools.

141
Simply click and drag to move the horizontal or vertical guides to a new position.

Backstage view
Backstage view gives you various options for saving, opening, printing, and sharing your
presentations.
To access Backstage view:
1. Click the File tab on the Ribbon.

142
 2. Backstage view will appear.

D. Creating and Opening Presentations

PowerPoint files are called presentations. Whenever you start a new project in
PowerPoint, you'll need to create a new presentation, which can either be blank or from
a template. You'll also need to know how to open an existing presentation.
To create a new presentation:
1. Select the File tab to go to Backstage view.

143
 2. Select New on the left side of the window, then click Blank Presentation or choose
a theme.

3. A new presentation will appear.

To open an existing presentation:
1. Select the File tab to go to Backstage view.
2. Select Open.

3. Select Computer, then click Browse. Alternatively, you can

choose OneDrive (previously known as SkyDrive) to open files stored on your
OneDrive.

144
 4. The Open dialog box will appear. Locate and select your presentation, then
click Open.

If you've opened the desired presentation recently, you can browse your Recent
Presentations instead of searching for the file.

145
To pin a presentation:
If you frequently work with the same presentation, you can pin it to Backstage view for easy
access.
1. Select the File tab to go to Backstage view. Click Open. Your Recent
Presentations will appear.

2. Hover the mouse over the presentation you want to pin. A pushpin icon will appear
next to the presentation. Click the pushpin icon.

3. The presentation will stay in Recent Presentations. To unpin a presentation, simply

click the pushpin icon again.

146
You can also pin folders to Backstage view for easy access. From Backstage view,
click Open, locate the folder you want to pin, then click the pushpin icon.

Using templates
A template is a predesigned presentation you can use to create a new slide show quickly.
Templates often include custom formatting and designs, so they can save you a lot of time
and effort when starting a new project.

To create a new presentation from a template:

1. Click the File tab to access Backstage view.
2. Select New. You can click a suggested search to find templates or use
the search bar to find something more specific. In our example, we'll search
for Business presentations.

147
3. Select a template to review it

4. A preview of the template will appear, along with additional information on how the
template can be used.
5. Click Create to use the
selected template.
6. A new presentation will
appear with the selected
template.
It's important to note that
not all templates are
created by Microsoft.
Many are created by
third-party providers and
even individual users, so
some templates may
work better than others.

148
 HOW MUCH HAVE YOU LEARNED?

Direction: Complete the crossword puzzle below.

SELF CHECK 4.2

149
 HOW DO YOU APPLY WHAT YOU HAVE LEARNED?

ACTIVITY SHEET 4.2

Direction: Do the following procedure.

A. Identify the following statement.

__________________1. It allows you to switch between several different views for your
presentation, including Outline View, Slide Sorter, and Slide Master.
__________________2. The view that gives various options for saving, opening, printing, and
sharing your presentations.
__________________3. These are the movements you see between slides when presenting
your slide show.
__________________4. It is a presentation software that allows you to create dynamic slide
presentations.
__________________5. This tab allows you to animate text and objects such as clip art,
shapes, and pictures.
__________________6. It is a predesigned presentation you can use to create a new slide
show quickly.

150
B. Label the Microsoft Powerpoint Interface. Write your answer inside the box.

151
 TASK SHEET 4.2

Direction: Write the steps of the following:

A. Steps in creating a new presentation

1.
2.
3.

B. Steps in creating a new presentation from a template

1.

2.

3.

4.

5.

6.

152
 LEARNING OUTCOME 5

Print Information

WHAT DO YOU NEED TO KNOW?

INFORMATION SHEET 5.1

Print Information
 It is about how print an information.
 It helps you to learn how to navigate print pane.

PRINT PANE (PART 1)

A. Print Pane

Once you've created your document, you may want to print it to view and share your
work offline. It's easy to preview and print a document in Word using the Print pane.
To access the Print pane:
1. Select the File tab. Backstage view will appear.

153
2. Select Print. The Print pane will appear.

*You can also access the Print pane by pressing Ctrl+P on your
keyboard.

The Print pane

10
1

3
11

8
9 12 13
9

154
1. Print. When you are ready to print your document, click the Print button.
2. Print Range/Document Info. Choose to print the entire document, just the current
page, or custom print to print specific pages.
3. Printer. Select the printer you want to use if your computer is connected to multiple
printers.
4. Single and Double-Sided Printing. Choose whether to print on one side or both
sides of the paper.
5. Collation Settings. If you are printing multiple copies, you can choose whether you
want the copies collated or uncollated.
6. Orientation. You can choose Portrait or Landscape orientation.
7. Paper Size. If your printer uses different paper sizes, you can choose the paper
size you want to use.
8. Margins. Adjust the page margins, which can help your information fit more
comfortably on the page.

9. Pages Per Sheet. While condensing pages onto one sheet can sometimes be
helpful, note that the text will become more difficult to read as more pages are
selected.
10. Copies. Here, you can choose how many copies of the document you want to print.
If you're planning to print multiple copies, it's a good idea to print a test copy first
11. Preview Pane. Here, you can see a preview of how your document will look when
printed.
12. Page Selection. You can click the arrows to view a different page in Print Preview.
13. Zoom Control/Zoom to Page. You can click the Zoom to Page button on the right
to zoom in and out of the Preview pane. Click, hold, and drag the slider to use
the Zoom control. The number to the left of the slider bar reflects the zoom
percentage.

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 HOW MUCH HAVE YOU LEARNED?

SELF CHECK 5.1

Direction: Do the following procedure.

A. Explore Print Pane

1. Open an existing document.
2. Open the Backstage view.
3. Click Print.
4. Navigate the print pane

B. Write the steps on how to access the print pane.

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 HOW DO YOU APPLY WHAT YOU HAVE LEARNED?

ACTIVITY SHEET 5.1

Direction: Write the letter of the correct match next to each word.

Print Pane

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 WHAT DO YOU NEED TO KNOW?

INFORMATION SHEET 5.2

Print Part 2

A. To print a document:

1. Navigate to the Print pane and

select the desired printer.
2. Enter the number of copies you want
to print.
3. Select any additional settings if
needed.
4. Click Print.

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 B. Custom printing:

Word allows you to specify exactly which pages you'd like to print.
To custom print a document:
If you'd like to print individual pages or page ranges, you'll need to separate each entry
with a comma (1, 3, 5-7, or 10-14 for example).
1. Navigate to the Print pane.
2. In the Pages: field, enter the pages you want to print.

3. Click Print.

Source:

https://edu.gcfglobal.org/
https://www.computerhope.com/

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 HOW MUCH HAVE YOU LEARNED?

SELF CHECK 5.2

A. Direction: Write the steps in printing the document.

1.

2.

3.

4.

B. Direction: Write the steps in custom printing.

5.

6.

7.

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 HOW DO YOU APPLY WHAT YOU HAVE LEARNED?

ACTIVITY SHEET 5.2

A. Direction: Arrange the steps in printing a document using numbers 1-4.

________Select any additional settings if needed.

________Navigate to the Print pane and select the desired printer
________Click Print.
________Enter the number of copies you want to print.

B. Using the steps you arranged above, indicate the appropriate number on the image in
setting up the print pane before printing the document.

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 LEARNING OUTCOME 6

Shutting Down the Computer

WHAT DO YOU NEED TO KNOW?

INFORMATION SHEET 6.1

Shutting Down the Computer

 It is about how to shut down a computer
 It helps you to use and apply the procedures in shutting down computer properly.
A. About Shutting Down the Computer

When you're done using your computer, it's important to shut it down properly. The
procedure will vary slightly depending on which version of Windows you're using.
To shut down your computer:
 If you're using Windows 10, click the Start button, then the Power icon, then
click Shut down.

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Restarting and Sleep mode:
You can also click the power button for more options. If your computer has become
unresponsive, you can choose Restart to quickly turn it off and on again.
You can also choose to put your computer into Sleep mode. This turns off most of your
computer's processes, but it remembers which applications and files are open. It allows
the computer to start up more quickly because you won't have to wait for the operating
system and applications to load. Note that your computer may go into Sleep
mode automatically if you haven't used it for more than a few minutes.

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 If you have a laptop, you can simply close the lid to put it into Sleep mode.
Waking your computer from Sleep mode
If your computer is in Sleep mode, you'll need to wake it to use it. To wake the computer
from Sleep mode, click the mouse or press any key on the keyboard.

Source:

https://edu.gcfglobal.org/
https://www.computerhope.com/

Note: All of the pictures used in this learning material were retrieved from www.google.com
(credits to the owner)

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 HOW MUCH HAVE YOU LEARNED?

SELF CHECK 6.1

Direction: Label the missing box.

2
3

__________5. What is the missing button in box no. 5?

a. b. c. d.

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 HOW DO YOU APPLY WHAT YOU HAVE LEARNED?

ACTIVITY SHEET 6.1

C. Direction: Explain each question.

1. What are three options that you can choose on the power button? Explain each.(5
points each)

2. Explain why we use Restart Option.(5 points)

D. Direction: Write T if the statement is true and F if the statement is false.

______________1. You can also choose to put your computer into Sleep mode.
______________2. It is better if you shut down your computer properly.
______________3. If your computer is in Sleep mode, you don’t need to wake it to use it.
______________4. Choose Sleep if your computer has become unresponsive.
______________5. Shut down option can be found in power icon.

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