2ND Semester

Quarter 2 Module 1

Learning Objectives
 Planning and preparing for maintenance
 Tools and tests equipment
 PC specifications
 OHS policies and procedures

Learning Competency: LESSON 11: MAINTAINING AND REPAIRING COMPUTER

SYSTEMS AND NETWORKS (MRCN)
LO 1. Plan and prepare for maintenance and repair
1.1 Plan maintenance and/ or diagnosis of faults in line with job requirements
1.2 Prepare maintenance and/ or diagnosis of faults in line with job requirements
1.3 Follow OHS policies and procedures in line with job requirements
1.4 Check computer systems and networks for maintenance against job/
service order or instructions and specifications
TLE_IACSS9-12MRCN-IIa-e-40
 HOW DO YOU USE THIS MODULE?

Before starting the module, I want you to set aside other tasks that will
disturb you while enjoying the lessons. Read the simple instructions below to successfully enjoy the
objectives of this kit. Have fun!
1. Follow carefully all the contents and instructions indicated in every page of this module.
2. Write on your notebook the concepts about the lessons. Writing enhances learning, that is
PARTS OF THE MOD
important to develop and keep in mind.
3. Perform all the provided activities in the module.
4. Let your facilitator/guardian assess your answers using the answer keycard.
5. Analyze conceptually the posttest and apply what you have learned.
6. Enjoy studying!

LESSON 1 – Plan and Prepare for Maintenance

INTRODUCTION
Planning and preparing systematic maintenance procedures save time, money and frustration. It
is a good idea and opportunity to learn the proper care and maintenance of our computer.

PC maintenance is an important topic for anyone who owns a PC. Looking after your PC
properly ensures you of trouble-free use. Regular PC maintenance also keeps the machine’s performance
optimal.

Like many other pieces of technology, computers see constant wear and tear from being used.
Simple things like downloading files, clicking on harmful sites by accident, and allowing dust to settle
on the keyboard can build up to the computer slowing down and possibly being unusable. However, by
running anti-malware programs, deleting files as needed and cleaning out the dust on a computer, you
can all prolong the lifespan of your computer for year of extra effective use. Whether they’re tasks that
should be done every, once a month, once a year or only when needed, below is a list of maintenance
tasks to perform to get the most out use of your computer.

Preventative Maintenance for Compute

By Lisa Richards, Educational Outreach Writer

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TOOLS
A tool is a handheld
device that aids in
accomplishing a task.
Tools range from a
traditional metal
cutting part of a
machine to an element
of a computer program
that activates and
controls a particular
function.

Proper Tool Selection

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1. Know and understand in detail the usage of the work to be accomplished.
2. Plan for the scope taking into account of the sequence of tasks. 
3. Select the best tool for each task. This may require training in proper use of the tools, field experience
in their safe use and following manufacturer’s guide and instructions for that specific tool.
4. Obtain the tool along with its associated tools and consumable parts as recommended by the
manufacturer. Remember to select and use the consumable parts according to their manufacturer’s
instruction.

Safe Use of Hand Tools

Misuse of hand tools may lead to injuries within ourselves and/or people working around us. Also,
incorrect use of hand tools may damage the tool itself that causes the tool to fail. Thus, hand tools must
be safely used.
 
Guidelines for Hand Tools Safely
1. Use the right tool for the job
As tools are designed for specific needs, the first step in safe hand tool is using the correct tool
for the correct job. This is the reason why there are screwdrivers with various lengths and tip styles and
pliers with different head shapes.
Improper use of a tool is a step in the wrong direction. Inappropriate use of hand tool causes injury, tool
damage and even equipment damage.
2. Use insulated tools when needed.
Insulated tools are designed to reduce the chance of injury if the tool should come in contact with
an energized source. As we never know when a situation will arise where insulated tools are required,
we need to have some insulated tools in our collections.
We must frequently inspect insulated tools for any wear or cracking of the insulation. Keeping
tools clean, dry and free from surface contaminants is important as not to compromise insulating
properties. It is best not to use tools that have been broken by cutting, worn or burned out.
Make note that tools with plastic clipped or slip-on-plastic handles are not insulated. They are
only featured for comfort. Likewise, wrapping a tool with elastic tape does not promote insulation.
3. Follow general safety and maintenance practices.
Improper use of tools is not only dangerous but also shows a lack of understanding of tool safety,
and disrespect for those around you, thus, following safety and maintenance practice is a must.
Wearing an approved eye protection is one of the safety practices when using a hand tool.
Through it, we can protect our eyes from serious injuries.
Another safety practice is keeping cutting tools like knives, bolts, cutters, and pliers sharp,
lubricated and in good repair. Cutting wire, bolts and similar materials must always be made at a 90-
degree angle to avoid clipping the edges of the knives. Pliers must not also be rocked when attempting
to cut materials. This puts tremendous side pressure on cutting surface that can result to tool failure.
4. Use well-designed, high quality tools.
For safer and easier job, investing in high quality tools is advised.

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 If you are using pliers, take note of the qualities of high-quality pliers. For jobs requiring extra
leverage, use high-leverage pliers. This plier gives more cutting and gripping power than standard pliers.
It is also best in jobs with repetitive cuts or twisting numerous wire pairs. Pliers with hot riveting at the
joint ensure smooth movement across the full active range of pliers. This reduces handle wobble for
positive cut. For heavy-duty cutting, use side-cutting and diagonal-cutting pliers.
In using knives, choose sharp cutting knives and tempered handles for better cutting result.
Further, for other tools not mentioned, you must look for well-designed tools with a contoured thumb
area for a firmer grip or color-coded handles for easy tool identification.
Using well-designed and high-quality tools save time and give professional results to you. Most
importantly they help you do your job safely.
Other Basic Safety Rules for Hand Tools
- Keep your hand free from oil and grease.
- Handle sharp-edged and pointed tool with care by your side with the points and heavy ends
down.
- Secure all small work and short work with a vise or clamp.
- Carry tools with its storage box for protection; never put them in your pocket.
- Use tools in good condition not those that are loose or cracked.
- Make sure your tools are all with handles.
- Clean the tools after using and return them to proper storage place.

Preparing for the task to be undertaken includes proper tool selection.

1. How do you select the best tool for the job? First, know and understand in detail the scope of work to
be accomplished, second, plan for the scope taking into account the sequence of tasks.
2. Selecting the best tool for each task requires training in the proper use of the tools, field experience in
their safe use, and following the manufacturer’s guidance and instructions for that specific tool.
3. When obtaining the tool all the associated tooling and consumable parts, as recommended by the
manufacturer, must be included. In addition, related consumable parts must also be selected and used
according to their manufacturer’s instructions.
 
SAFE USE OF TOOLS
Once selected, use the tool for the purpose for which it was designed. Not all tools come with detailed
instructions, but there are those that do spell out the safety ―Do’s and Don’ts‖ for your safety. If there
are set-up/use options, operator judgment must always be based on what is the safest way to use the tool.
Environmental Safety and Health Program requires the following:
• All tools be kept in good condition with regular maintenance
• The right tool be used for the job
• Each tool be examined before use AND damaged or defective tools NOT to be used
• Tools be operated according to manufacturer’s instructions
• The right protective equipment for the tool and activity be used

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HARDWARE TOOLS
To complete hardware repairs, it is important to have a toolkit that should contain all of the necessary
tools. As you gain experience, you will learn which tools to have available for different types of jobs.
Hardware tools are grouped into these four categories:
• Electro-Static Discharge (ESD) tools
• Hand tools
• Cleaning tools
• Diagnostic tools
 
OCCUPATIONAL HEALTH AND SAFETY
Occupational Safety and Health or OSH is a working system that prevents illness and injury. It is done
by recognizing and identifying hazards and risks. Changes in technology or work processes are likely to
bring about the biggest changes in computers user’s exposure to hazards.
 
Managing Health and Safety at Work
To achieve safety and health in your workplace, you need to follow the three “Think Safe” steps.
Spot the Hazard (Hazard Identification)
A hazard is anything that could hurt you and/or other people. It can harm the safety and health of people
and can damage tools and equipment.
Being alert at all times is good and is very useful in identifying hazards. In this step, you identify things
that could cause illness and injury. As some hazards cannot be easily identified and are not fairly
obvious, like chemicals or radiations, being keen is a must.
In identifying hazards, you must know the different classification or types. They could be physical,
mechanical and/or electrical, chemical, biological and psychological environment hazard.
 Physical. This can be seen or recognized. It includes floors, stairs, platforms, ladders, prolonged
noise, vibration, heat, cold, ventilation and air quality.
 Mechanical and/or Electrical. This includes pressure vessels, electricity, equipment, cranes
and machinery.
 Chemical. Examples are acids and poisons, cleaning agents, dusts, fumes, and explosive devices.
 Biological. This includes viruses, insects, vermin (pest) and bacteria.
 Psychosocial Environment. Workplace stresses arising from a variety of sources are examples.
 
When doing the hazard identification step, you need to coordinate with the people working around you
like your co-employees and supervisors. You can ask them about the tasks they find physically difficult
and awkward.
It is very important that you take note of every hazard you could identify. Be sure not to just look for
obvious hazards; consider those that have potentials. Remember that not all injuries are immediately
recognized like those that are caused by long-term exposure to chemicals or radiations. Going through
the records of injury that you or your colleagues had can also help you identify hazard as you could
understand its causes.

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5S
5S is a Japanese methodology for making more efficient workplace. It was developed by Hiroyuki
Hirano in Japan in the late 1980s. it was so-called because of the five (5) different phases which all start
with “S” in the original Japanese language.
Applying 5S on your computer can help you better organize your files.

SEIRI (Sort)
This first phase is the “know what”. You must have a clear understanding of what files are needed and
what aren’t (that much). Seiri requires critical sorting, inspection and identification of files. There is a
need for you to eliminate duplicates and unnecessary files. Therefore, you would need to classify the
files as waste or valuable. Delete all files that are unnecessary.

SEITON (Set in Order)

Seiton reminds that there is a place for everything and everything must be in place.
After you have classified the files in the first phase, you next task now is to envision and to organize. It
is advisable to assign a position for everything, so you can easily find the files when you need them.

Inbox. Designate this folder for all unprocessed files.

Action Items. Assign this folder for files that are to be acted upon or processed in a while. Example,
files to be uploaded or filled out.
On Hold. Let this folder be place for items that are pending.
Current Projects. Allocate this folder for all the files related to the active projects. This folder may
contain sub-folders for files that you are currently working on.
Archive. This folder is intended for all files and/or projects that had been completed for future
references. Be sure not to store files that are no longer required as it may only occupy space.
You may do the same for your desktop but label those folders differently according to files you are
about to save. You may have a folder for all your application inks and shortcuts.

SEISO (Shine)
As you have classified and sorted your files that are still needed, keeping your computers neat and clean
is the next step. It is not a one-time task but rather an ongoing and daily job. It is very important to make
sure that all parts of your computer, like screen, keyboard, cables and main box are all free from dust to
ensure that they won’t have any problem or malfunction. Remember that a clean screen reduces glare
dust free computer can keep cooler reducing the chance of fatal error and data loss.

SEIKETSU (Standardized)
Setting up a standard for developing file structures and methods is the fourth among the 5S. For
example, you set a retention guide for deleting files. You decide to delete files as soon as they reached
their third year. The guidelines that you would do would be according to your preference and needs.

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SHIKUTSE (Sustain)
This could be the hardest of the phase. You may have all the four aforementioned being done, but you
may neglect doing this as this requires continuous action. In this phase, doing the first four must be
habit.

Personal Protective Equipment

It refers to protective clothing, helmets, goggles, or other gear designed to protect the wearer's body or
clothing from injury by electrical hazards, heat, chemicals, and infection, for job-related occupational
safety and health purposes.
PPE can also be used to protect the working environment from pesticide application, pollution or
infection from the worker (for example in a microchip factory).

Common wire/network cable safety procedures

 Plan It Out
Always have a safety plan. This plan should include emergency activities, evacuations, and meet
building codes. Not only will this help should there be any issues, but also conform to any legalities.
 (Don’t) D-I-Y
Do-it-yourself projects are becoming more and more popular with the rise of YouTube and other online
advice. Nonetheless, we suggest contacting a professional electrician / network technician who is
extremely familiar and experienced with cable/wire installation and handling. Anytime you are dealing
with electricity or other wire currents, it can be a dangerous job. Electricians are trained and understand
safety protocols and guidelines. While they may be more expensive, their expertise will save money in
the long run whether it’s a small installation in your home or a big project in the workplace. Plus, you
really can’t put a price tag on safety and health.
 Two-Way Street
Safety is a top priority for us. The same should be true at your place of business. Prior to installation, be
sure to inspect machinery and equipment to see if it is running properly. While faulty wiring often leads
to safety hazards, so does malfunctioning equipment. Reduce risks by ensuring your equipment is up-to-
date. Not only that, but the tools used for wire and cable handling matter, too. Here’s a quick list of
safety tools that help minimize electrical risks.
 Know Your Surroundings
Wire and cable installation can sometimes lead you to some obscure locations and positions. Those can
include:
o Various heights

o Concealed spaces
o Underground areas

o Areas near water

 Gear Up
Remember to always wear protective clothing when handling cable and wire. There is always potential
for sparking or other electrical risks. Sport non-conductive gloves and protect your eyes with proper
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safety eyewear. Flame-retardant clothes are a good investment for those who maintain cable and wiring
frequently. Be sure to wear equipment that is necessary for your building or work area. This could
include hard hats for possible falling materials, specific shoes to prevent slipping, and any other articles
of clothing to reduce risk.
 Testing in Progress
After successful configuration before reopening and allowing public access to the work space, be sure to
test everything out multiple times. Just because something is connected does not mean it will function
properly. Testing and examining every step of the process will actually reduce time spent on the project.
Plus, your work space is easily accessible if any changes need to be made.

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ET

2nd Semester, Quarter 2, Module 1

NAME: __________________________________________ SCORE: ________

DO YOU UNDERSTAND?
 Choose 3 questions to answer and explain briefly.
1. Why is proper selection of hand tools in computer repair important?
2. What are the things to be considered in selecting the hand tools to be used in computer repair and
maintenance?
3. What is likely to happen if the technician incorrectly uses his hand tools?
4. Why is it necessary to use the right-hand tool for the specific job?
5. What are insulated tools? Why is it more appropriate to use these kinds of tools?
6. What are some of the safety practices that should be observed in a computer workshop or repair shop?

1.

2.

3.

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REFERENCES
https://docs.microsoft.com/en-us/windows-server/storage/folder-redirection/folder-
redirection-rup-overview#primary-computers-for-folder-redirection-and-roaming-
user-profiles

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