Occupational Health and Safety

(OHS) Policies and Procedure

What’s In

In the previous lesson, you have learned the different parts of the computer
system. In performing the different computer operations, you must be mindful of your
safety and health. The computer system also must be maintained properly to be more
efficient and effective when use. Keep on track because the next lesson will show you more
interesting and helpful things which
you could use while using the computer.

What is It

Before going to perform some computer operations, you must observe the proper
safety procedures for you to keep away from harm, injury, or even
death.

OHS POLICIES AND PROCEDURES

OHS or Occupational Health and Safety refer to the legislation,
policies, procedures, and activities that aim to protect the health, safety, and welfare
of all people at the workplace.

https://www.pinterest.ph/pin/196610339963372111
1. Do not work alone so that someone can take care of you in case of
emergency.
2. Always power off the computer and unplug the computer before working on it.
3. Take away any liquid near your working area to avoid getting electrocuted or
accidentally damaging computer parts.
4. Be careful with tools that may cause short circuit.

5. Always ground or discharge yourself before touching any part of the

computer.
6. Do not use excessive force if things don't quite slip into place.

7. Clean the area before and after using it to maintain sanitation and prevent
accidents.
8. Hold the components on the edges and do not touch the Integrated Circuit

(IC) parts.

9. Always wear personal protective equipment (PPE) in accordance with the

organization's OHS procedures and practices.
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10. Make sure that the pins are properly aligned when connecting a cable
connector.
11. Emergency measures during workplace accidents, fire, and other
emergencies are recognized.
12. Use brush, compressed air or blower in cleaning the computer system.

5s for the Personal Computer

You work with documents, presentations, graphics, and other files all day
– and chances are, you have a lot of them. Stop the file clutter by managing your
files more effectively. 5s concept provides the foundation for all quality
improvement programs. It results to an increase of daily productivity and better
organization.

https://www.facebook.com/5sCleaning/photos/ever-curious-where-5s-comes-
from-it-
is-a-japanese-methodology-of-cleaning-seiri-/323955878209
817/

Step 1: Sort (Seiri)

Too many unused files and folders slow you and your computer down.
Remove or discard what is not needed so that there are fewer hazards and less
clutter to interfere with work. Only keep what is needed.

Step 2: Set In Order (Seiton)

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 There must be place for everything. Organize your files and folders to reduce
clutter and allow for instant access:
1) Establish a naming convention for files. This will make files easier to locate
2) Create a folder system for organizing your work. Tips include:

Step 3: Shine (Seiso)

1) Cleaning your computer and check your computer for problems:

a. Clean your computer screen. b.

Clean the key board.
c. Clean all cables and ensure free from dust. d.
Clean computer main box.
e. Run system diagnostic/maintenance utilities i.
Anti‐virus
ii. Disk defragmentation
iii. Anti‐spyware
f. Clean the start menu

2) Audit that you are saving files using the correct naming conventions, and that
naming conventions are being used in shared locations as well.

Step 4: Standardize (Seiketsu)

Develop consistency in practices over time.

Step 5: Sustain (Shitsuke)

Allocate 5 minutes a week to run through organization of your PC.
Remember, 5 minutes can save the effort you spend to search through
unnecessary clutter! Studies show that you can use your computer twice as efficiently
if you organize it well!

POSTURE PERFECT
Ergonomics is the science of designing equipment for safe and
comfortable working environment.
When sitting in front of the computer, make sure that you are sitting in the right way. If
you slouch or sit too far away from the computer table, your body will soon be in great
pain.
Here are some things you need to remember to keep yourself safe and
comfortable when working on the computer.

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https://www.merakildh.in/2020/02/correct-sitting-posture.html

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 1. Sit up straight. This will keep your shoulder and neck from getting stiff.

2. Place your feet flat on the floor. If your feet do not reach the floor, use a stable
footrest.
3. Your elbows should be bent at a right angle at your side. This position allows
your arms to be relaxed.
4. Make sure your monitor is right in front of you. It is best to sit about two feet
away from the screen.
5. Look away from the computer every few minutes to rest your eyes. Blink a few
times, do not let your eyes get tired.
6. When working
on the computer for a long time, take frequent short breaks. Wiggle your
fingers, shake your hands and stand up and stretch on your tiptoes.
7. Do not squeeze the mouse. Lay your hand gently on
it. When moving the mouse, move your whole arm and not just your hand.
8. Use an optical glass antiglare filter when needed

Lesson 2 : Basic Computer System

esson Maintenance
What is It
Basic Computer System Maintenance

Just like getting an oil change for the car, maintaining the computer is crucial
to keeping it secure and in good working condition. Good computer
maintenance will not only make sure the computer is running optimally but will also
protect your valuable data from cybersecurity threats.

Computer maintenance is the practice of keeping computers in a good state of

repair.

• Folders
Folders are used to organize and categorize files in your computer
storage.

Antivirus
Use the antivirus to check your computer, flash drives and other storage
devices for any files infected with viruses and malware. Make sure that your
antivirus has the latest update.

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• Backup
Creating a backup of your files will give you the assurance that if
something goes wrong with your file, you can still retrieve a duplicate of your
file from your backup storage.

• System Update
System Updates were designed to address software and security issues and
problems in our computers. This ensures safe computing.
To update your operating system, just follow the steps below:

1. Click on the Windows 10 start button

2. Click the Settings – the one with gear-liked icon.

3. In the windows Settings that would appear on your screen, scroll

down to Update and Security and click it.
4. In the Windows update window, click Check for updates. Restart your
computer after the installation of updates.

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 COMPUTER SYSTEM SERVICING
FOURTH QUARTER
MODULE 2 PART 2 ACTIVITY SHEET

Name:_________________________________________________Date:____________

Section: _____________________ Teacher:__________________________

Activity 1: Reveal Me

Directions: Search for the six (6) different words related to OHS Policies and Hazards.
Encircle the word/ words vertically, horizontally, backward, upward, or
downward.

Activity 2: Organize your desktop

Directions: Organize your desktop. Name the 5 folders based on the files given below.
Organize your own desktop by sorting the given files accordingly.

1. 4.

2. 3.
5.

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 FILES FOLDER NAME

1. Fight Song by Rachel Platten.mp3

2. House.jpeg
3. Video of the School activities
4. School hymn.doc
5. Letter to the principal.doc
6. Importance of Facebook usage.ppt
7. Harry Potter movie
8. Blessings by Laura Story.mp3
9. Excuse letter.doc
10.School.jpeg

Activity 3 True or false

Instructions: Read the statements carefully then write TRUE if the statement is
correct and write FALSE if it is wrong. Write your answer on the space
provided
1. Occupational Safety and Health (OSH) refers to the
legislation, policies, procedures, and activities that aim to
protect the health and safety of all people at the
workplace.
2. Work alone so that nobody can take care in case of
emergencies.
3. Do not turn off the computer before cleaning the
system unit.
4. Take away any liquid near your working area.

5. Be careful with tools that may cause short circuit.

6. Place parts or tools wherever you like.

7. Place your computer near an electronic socket to

avoid trailing wires across the floor.
8. Before using any chemicals for electronic equipment,
always read the warnings and instructions on the
label.
9. Always ground or discharge yourself before touching any
part of the computer.
10. Use excessive force if things don’t quite slip into
place.

11. The goal of Computer Ergonomics is to prolong

strain, fatigue and injuries of the body while using the
computer.
12. Do not clean the area before and after using it to maintain
sanitation.
13. Hold the components on the edges.

__14. 5s for Personal Computer decreases organization

and productivity.
__15. Too many unused files or folders make your
computer more active.
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