12

COMPUTER SYSTEM SERVICING

Quarter 1
MODULE 8: SET-UP COMPUTER SERVER(Setup Remote Desktop Services)
COMPUTER SYSTEM SERVICING – Grade 12
Quarter 1 - Module 8:Install Print Server

Republic Act 8293, section 176 states that: No copyright shall subsist in any work of the
Government of the Philippines. However, prior approval of the government agency or office wherein
the work is created shall be necessary for exploitation of such work for profit. Such agency or office
may, among other things, impose as a condition the payment of royalties.

Borrowed materials (i.e., songs, stories, poems, pictures, photos, brand names, trademarks, etc.)
included in this book are owned by their respective copyright holders. Every effort has been exerted
to locate and seek permission to use these materials from their respective copyright owners. The
publisher and authors do not represent nor claim ownership over them.

Regional Director: Gilbert T. Sadsad

Assistant Regional Director: Jessie L. Amin

Development Team of the Module

Writers: Louie L. Francia

Editors: Arminda G. David/ Jaspee Silanga
Reviewers: Dr. Nixon SA. Olfindo, EPS / Darcy Guy Y. Mañebo, EPS
Illustrator: Louie L. Francia
Layout Artist: Louie L. Francia
COMPUTER SYSTEM SERVICING – Grade 12
Quarter 1 - Module 8:Install Print Server

I. Introduction:
In this Module, we will see how to setup and configure a print server on Windows Server.
Installing the Print and Document Scanning Service role adds an administrative console for managing
the print server. This service is not required to install and share a printer from a Windows Server. It is
possible to go directly through the control panel.

II. Objectives
At the end of the lesson you
are expected to:

1. Analyze print server sharing a single printer among a group of users. TLE_IACSS9-12SUCS-IIIf-
jIVa-j-3
2. Understand how printing works on Print Server.TLE_IACSS9-12SUCS-IIIf-jIVa-j-3
3. Set up a print server using windows server 2008. TLE_IACSS9-12SUCS-IIIf-jIVa-j-3

III. Vocabulary List

Print Server - A print server, or printer server, is a device that connects printers to client
computers over a network.
Communication Port(COM port) - is the original, yet still common, name of the serial port interface
on PC-compatible computers. It can refer not only to physical ports, but also to emulated ports, such
as ports created by Bluetooth or USB adapters
Parallel Port - is a type of interface found on computers (personal and otherwise) for connecting
peripherals.
Universal Serial Bus (USB) port - is a standard cable connection interface for personal computers
and consumer electronics devices.
Print Management - Print Management is a Microsoft Management Console (MMC) snap-in that
enables you to install, view, and manage the printers.
Internet Protocol Address (IP Address) - is a numerical label assigned to each device connected to
a computer network that uses the Internet Protocol for communication. An IP address serves two main
functions: host or network interface identification and location addressing.
Domain Name Services (DNS Server)- A DNS server is a computer server that contains a database
of public IP addresses and their associated hostnames, and in most cases serves to resolve, or
translate, those names to IP addresses as requested.DNS servers run special software and
communicate with each other using special protocols.

Computer network(or network)- A collection of computers and other hardware interconnected by

communication channels that allow sharing of resources and information.

Server - A computer system in a network that is shared by multiple users. Servers come in all sizes
from x86-based PCs to IBM mainframes. A server may have a keyboard, monitor and mouse directly
attached, or one keyboard, monitor and mouse may connect to any number of servers via a KVM
switch. Servers may be also be accessed only through a network connection as well.

IV. Pre-Test

MULTIPLE CHOICE:Read each question carefullly and choose the letter of the correct answer.
Write your answer on your answer sheet.

1. Which are not types of printer connections?

a. Parallel
b. Serial
c. Network
d. Printer

2. Factors to consider when purchasing a printer:

a. Connection interface
b. Print size
c. Print speed
d. Additional features

3. International large companies have set up of mainframe computers in different countries are
an example of:
a. Connected area network
b. Timed area network
c. Wide area network
d. Terminal area network

4. Which of the following is not a type of printer?

a. Dot-matrix printer
b. Laser printer
c. ScanJet printer
d. Bubble-jet Printer
 5. What is a device that connects printers to client computers over a network?
a. Monitor server
b. Printer Server
c. Print Service
d. Remote desktop server

V. Learning Activities

Activity #1 –“PICTURES ANALYSIS“–Analyze pictures to answer the incomplete word. Write

the answer at your answer sheet provided.

_________________________________

One of the primary reasons that networks were developed was to allow groups of computer
users to share peripheral devices such as printer. Sharing a single printer among a group of users costs
much less than buying a printer for each computer. Low-cost printers usually require a separate print
server to allow network connectivity because these printers do not have built-in network interfaces.
The computer that is connected to the printer can serve as the print server. Most personal computer
operating systems have built-in printer sharing capability.
 INSTALLING THE PRINT SERVER

The first step in setting up a Windows Server 2008 print server is to install the Print Server
role. This is achieved by launching the Server Manager, selecting Roles item from the tree in the left
pane and clicking on Add Roles. In the Add Roles Wizard click next on the Welcome screen if one
appears and then select the Print Services option. Click Next and read the information displayed
before clicking Next once again to proceed to the Select Role Services screen. On this screen a number
of different service options are available for selection and installation as outlined in the following
table:

Option Description
Print Server Installs the print server and Print Management console. This is a prerequisite
for configuring print services on Windows Server 2008.
LDP Service Installs the TCP/IP Line Printer Daemon Service (LPDSV) allowing UNIX,
Linux and other Line Printer Remote (LPR0) based computers to print via the
print server. This setting also opens port in the Windows Firewall.
Internet Printing Creates an Internet Information Service (IIS) hosted web site where users can
manage printers and connect and print to shared printers hosted in the server
using the Internet Printing Protocol (IPP). The default URL for the web site is
http://servername/Printers, where servernameis the name of the server running
the print services.

With the required options selected, click Next. Note that if Internet Printing was selected and the IIS
role is not currently installed in the server, the wizard will prompt to add additional roles. If prompted,
click on the Add Required Role Services button to proceed. Click Next on any information pages that
may be displayed until the Confirmation screen appears. After reviewing the summary information
provided, click Install to initiate the installation process.

PRINT SERVICES MANAGEMENT TOOLS

Once print services are installed a number of print management tools are now available on the
system. First and foremost is the Print Management snap-in which may be accessed via Start -> All
Programs -> Administrative Tools -> Print Management. A useful command-line tool is also
available in the form of the Print Backup Recovery Migration tool. The executable is named
Printbrm.exeand is located in %SystemRoot%\System32\Spool\Tools.

A number of useful VBscript tools are also available in

%SystemRoot%\System32\Printing_Admin_Scripts\en-US (note that if you use a language other than
en-US the path will need to be change accordingly). Scripts are available for configuring printer
settings (prncfg.vbs), listing and managing printer drivers (prndrvr.vbs), managing print jobs
(prnjobs.vbs), managing print queues (prnQctl.vbs), publishing printers to active directory
(pubprn.vbs), installing and managing printers (prnmngr.vbs) and for managing TCP/IP printer ports
(prnport.vbs).
The scripts are executed using the cscript.exe command and when run without any command-line
options will display a list of supported options.
For example:
cscript prnjobs.vbs
Microsoft (R) Windows Script Host Version 5.7
Copyright (C) Microsoft Corporation. All rights reserved.
Usage: prnjobs [-zmxl?] [-s server][-p printer][-j jobid][-u user name][-w password]

Arguments:
-j - job id -s - server name
-l - list all jobs -u - user name
-m - resume the job -w - password
-p - printer name -x - cancel the job
-z - pause the job -? - display command usage

Examples:
prnjobs -z -p printer -j jobid
prnjobs -l -p printer
prnjobs –l

ADDING NETWORK PRINTERS TO THE PRINT SERVER USING

AUTO-DETECT
Obviously, a print server without any printers isn't going to be of much use. Not surprisingly,
therefore, the next step after installing Print Services is to add printers. Printers may either be network
based, or locally connected to the server. In the case of network printers, these may be added either
manually or using auto-detection. Under auto-detection, Print Management scans the subnet on which
the server resides and searches for any devices it can identify as being printers. As printers are
detected on the network they are displayed in a list here they may be selected and added to the print
server.

To add network printers using auto-

detection, open the Print Management tool via
Start -> All Programs -> Administrative Tools
-> Print Management, unfold the Print Servers
from the list in the left pane, right click the
local or remote print server to which the new
printer is to be added and select Add Printer....
This will display the Network Printer
Installation Wizard as illustrated:

In order to have the wizard

search for printers on the network,
ensure that the Search for network
printers is selected and click on Next.
At this point the wizard will begin the
process of scanning the network for
printers. As each printer is detected it
will be listed. In the following
example, the wizard has detected an
HP Deskjet 5800 printer on the
network with an IP address of
192.168.2.10:
 If no printers are detected,
ensure that the printers are connected
to the network and powered on and are
on the same subnet as the print server.
Once the scan is complete, select the
required printer from the list and click
Next to proceed to the Printer Driver
screen. If a driver for the printer is
already installed, select it from the
drop down list. Alternatively select the
Install a new driver option and click
Next to proceed to the Printer
Installation screen where a list of
printer manufacturers and models is
presented. Select the make and model
of the printer from the list:

If the make and model of

printer are not listed, check to see if
the printer was supplied with a driver
disk, or whether a driver can be
obtained from the manufacturer's web
site. Assuming this to be the case, use
the Have Disk button to browse for and
select the appropriate manufacturer
driver. With either a printer selected
from the list, or a suitable driver
specified, click on Next to configure
the Printer Name and Share Settings.
On this screen, enter the name by
which the new printer will be shared to clients over the network. If the printer is not to be shared,
ensure that the Share this printer is not selected. Also, enter a location description (for example,
"Printer in Accounts") and comment if desired. Click Next to display the printer summary screen as
illustrated below where the selected settings are presented for review:

Assuming the configuration summary is correct, click Next to install the new printer. At this
point the wizard will report that the driver has been successfully installed and that a test page is ready
to be printed. If another printer is to be added to the print server, select the Add Another
Printer option to instruct the wizard to loop back to the start of the installation
process.
Manually Adding Network Printers to a Print Server

The preceding section discussed the use of auto-detection to locate and install and network
attached printer. This section will cover the manual installation of a network printer. As with auto-
detection, begin by invoking the Print Management tool (Start -> All Programs -> Administrative
Tools -> Print Management), unfold the Print Servers category from the list in the left pane, right
click the local or remote print server to which the new printer is to be added and select Add Printer....
This will launch the Network Printer Installation Wizard. On the initial page of the wizard select the
option labeledAdd a TCP/IP or Web Services Printer by IP address or hostname and click Next to
proceed to the Printer Address screen. If the type of printer is known (TCP/IP device or Web Services
Printer) make the appropriate selection. Alternatively, leave the setting as Auto Detect to have the
wizard identify the printer type. Enter the IP address or hostname of the printer to be added to the
print server. The wizard will automatically generate a unique port name to accompany the IP address
or hostname. The option is also provided to have the wizard attempt to identify the appropriate driver
for the new printer. The following figure illustrates the screen as described:

Click Next to install a printer driver. If

a driver for the printer is already
installed on the print server, select it
from the drop down list. Alternatively
select the Install a new driver option
and click Next to proceed to the
Printer Installation screen where a list
of printer manufacturers and models is
presented. Select the make and model
of the printer from the list, or use the
Have Disk to install the manufacturer
supplied driver.

With either a printer selected, click on Next to configure the Printer Name and Share Settings.
On this screen, enter the name by which the new printer will be shared to clients over the network. If
the printer is not to be shared, ensure that the Share this printer is not selected. Also, enter a location
description (for example, "Color Printer in Sales") and comment if desired. Click Next to perform the
installation and print an optional test page.

Adding a Locally Connected Printer

Since servers are generally sequestered in climate controlled server room and printers are
located in proximity to the users it always seems a little odd to talk about installing printers with are
locally connected to servers. That said, it is a topic which needs to covered, and cover it we will.

Local printers will be connected to the server using a serial (COM) port, a parallel (LPT) port
or a Universal Serial Bus (USB) port. Often, Windows will automatically detect a new printer as soon
as it is connected and powered up. In this situation an icon will appear in the task bar indicating that
the new device has been detected. Clicking on this icon presents the option to view details about the
installation process, resulting in the appearance of a dialog similar to the one illustrated below, where
a Brother MFC-420CN printer has been detected and is being installed:

Once the printer has been installed, it will

likely need to be configured for network sharing.
To achieve this, launch the Print Management
tool, select the print server to which the printer is
physically connected and click on Printers. The
center pane of the tool will display a list of
printers installed on the current print server.
Identify the required printer in the list, double
click on it to display the properties dialog and
select the Sharing tab:

If the printer is to be shared with network

client, set the Share this printer check box and
enter a suitable share name for the printer. This
page also allows Client-side Rendering(CSR) to
be configured. When selected, all rendering of
print jobs is performed on the client and just the
RAW print data sent to the server for printing. This offloads the rendering overhead to the client
computers, thereby reducing the load, and increasing the scalability of the print server.

If Windows fails to auto-detect the printer it may be added manually from Print Management
by right clicking on the print server to which the device is attached and selecting Add Printer.... On
the initial screen select the Add new printer using an existing port and choose the port to which the
printer is connected from the drop down list. Once selected, click Next to install a printer driver. If one
is already installed, select it from the drop down next to the use an existing printer driver on the
computer. Alternatively, select Install a new printer driver and either select the printer make and
model from the list, or use the Have Disk to install the manufacturer supplied driver. Click Next to
proceed to the Printer Name and Sharing screen. Choose whether the printer is to be shared and, if so,
by what name. Proceed to the summary screen, review the information and complete the installation.

With a printer server configured and printers added the next step is to cover the management
of printer servers on Windows Server 2008.
 INSTALL PRINTER SERVER USING DEDICATED PRINTER SERVER

We are using TP-link TL-PS110UPrinter server the default IP is 192.168.0.10

SETUP THE PRINTER SERVER

EDIT THE PRINTER SERVER NAME

Setup the TCP/IP Address to your desired IP
HERE ARE THE STEPS FOR THE RESETTING THE PRINTER SERVER.
1. Unplug the power adapter of print server;
2. Press the Reset key on the print server and hold;
3. Plug-in the power adapter with the Reset key pressing for no less than 7 seconds;
4. Release the Reset key.

For TL-WPS510U, when the Wireless LED light flashes regularly, the TL-WPS510U has finished the
resetting and you can see the WLAN-PS Ad-Hoc network in your wireless network list.

HOW TO INSTALL PRINTER USING TCP/IP

PORT.

The following steps illustrate how to install a

network printer using TCP/IP in Windows 7. In order
to complete the steps, you will need to know details
such as the printer model and IP address. Click the
Start button, type print in the Search programs and
files box and click Add a printer

1. Choose Add a local printer

2. Click the bullet which says Create a new

port and use the drop down menu to choose
Standard TCP/IP Port
3. Click Next
4. In the Hostname or IP Address
field enter the IP Address for the
printer you are adding Instructions
for looking up your IP Address
(authentication required)

5. Click Next

6. Choose the driver that corresponds to your

printer model (or click the Have Disk button to
search for downloaded drivers)

7. Click Next

8. Click the bullet beside Use the driver that is

currently installed (recommended)
9. Click Next
10. Take note of the name given to the printer
11. Click Next
12. Make sure the bullet is selected beside Do not share
this printer
13. Click Next
14. Click to put a check mark beside of Set as the default
printer (if you do wish to make it your default printer)
15. Click the Print a test page button (if you wish to do so)
16. Click Finish. Your printer should now be set up and ready to use.
 VI. Practice Tasks

Practice Task #1 “LET’S GET READY TO RUMBLE” You will rearrange or unscramble
the letters to form a word.

1. INPRTER RVERSE 1.

2. RVERSE NAMAREG 2.

3. LPARELAL RTOP 3.

4. PTIRN GEMANANEMT 4.

5. WTORKEN INPRTER 5.

1. A device that connects printers to client computers over a network.

2. It allows administrators to manage local and remote servers without requiring physical access
to the servers or enabling Remote Desktop Protocol connections.
3. This is a type of interface found on computers (personal and otherwise) for connecting
peripherals.
4. A Microsoft Management Console (MMC) snap-in that enables you to install, view, and
manage the printers.
5. It is a printer that is accessible by network connection, making it usable by other computers
connected to the network.

“LET’S DO IT”– List down 5 benefits and challenges of network

Practice Task #2 printer.Write the answer on your answer sheet.

BENEFITS CHALLENGES
1. 1.

2. 2.

3. 3.

4. 4.

5. 5.

Practice Task #3 “You Can Draw”

Direction – Draw in your answer sheet a Server Client Topography with Network Printer and explain
the importance of print server.
 VII. Post Test

I. MULTIPLE CHOICE:Choose the letter of the correct answer and write it in

your answer sheet.
1. Which of the following is not type of printer connections?
a. Parallel c. Network
b. Serial d. Printer

2. Factors to consider when purchasing a printer:

a. Connection interface c. Print speed
b. Print size d. Additional features

3. International large companies have set up of mainframe computers in different countries are
an example of:
a. Connected area network c. Wide area network
b. Timed area network d. Terminal area network

4. Which of the following is not a type of printer?

a. Dot-matrix printer
b. Laser printer
c. ScanJet printer
d. Bubble-jet Printer

5. What is the Microsoft Management Console (MMC) snap-in that enables you to
install, view, and manage the printers.
a. Printer Server
b. Pause printing
c. Print management
d. Add ports

6. What is a device that connects printers to client computers over a network?

a. Monitor server
b. Printer Server
c. Print Service
d. Remote desktop server

II. ENUMERATION. Enumerate the following question.

RESETT THE PRINTER

7. ______________________________________
8. ______________________________________
9. ______________________________________
10. _____________________________________
 VIII. Assignment/Additional Activities

1. What are the Types of Printer?

2. What are the Benefits of using Printer Server?

IX. Answer Key

PRE-TEST: MULTIPLE CHOICE:

1. D
2. A
3. C
4. D
5. B

Activity #1 –“PICTURES ANALYSIS

➢ Answer – “PRINT SERVER”

Practice Task #1 “ LET’S GET READY TO RUMBLE”

1. Printer server
2. Server manager
3. Parallel port
4. Print management
5. Network printers

Practice Task #2 “ENUMERATION”

Benefits
1. Reduce capital and maintenance costs by removing redundant equipment
2. Simplify and accelerate label printing
3. Minimize downtime
4. Simplify the process of adding printers to the network
5. Accessed by anyone on the network via a standard Web browser.
Challenges
1. Uses Energy Inefficiently
2. Difficult to Install
3. Detracts from Productivity
4. Workgroups and Limitations
5. When problems occur, they are harder to be locate

Practice Task #3 “You Can Draw”

Possible Answer
Client

Client

Printer Client
Server

Client

Client

POST-TEST:
I. MULTIPLE CHOICE
1. D 4. D
2. A 5. C
3. C 6. B

II. ENUMERATION: RESETTING THE PRINTER SERVER.

7. Unplug the power adapter of print server;
8. Press the Reset key on the print server and hold;
9. Plug-in the power adapter with the Reset key pressing for no less than 7 seconds;
10. Release the Reset key.
 References

https://www.google.com/search?q=Computer+Hardware+Servicing+Module
Tesda CSS CBLM/ Louie Francia& Emmanuel Bauca
Efraim Turban, R. Kelly Rainer Jr., Richarrd Potter “Introduction to Information
Technology” 3rd Edition- 2005 at Rosewood Drive, Denver, John Wisley and
Sons(Asia) Pte. Ltd
Marigen N. Leosala, Bobby P. Caoagdan, Ronaldo V. Ramilo, and Rosalie P. Lujero
“Technology and Livelihood Education- Information and Communications
Technology Learners Manual – Grade 7 & 8”
Rosalie P. Lujero, Ronaldo V. Ramilo “Technology and Livelihood
EducationInformation and Communications Technology Learners Manual –
Computer Hardware Servicing Grade 9” 70
Electronic Resources: “Definition of Configuration” Retrieved from
http://www.webopedia.com/TERM/C/configuration.html
“File Sharing” Retrieved from http://www.techopedia.com/definition/16256/file-
sharing
“Fundamentals of PC repair” Retrieved from http://www.ustudy.in/ce/hard/u1